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MSLE 8 Project Management Tools
Project Management
(Usually…) Everyone is on the same side—OURS
Everyone is bound by the success of the projectEveryone has to continue to work together
Project management is NOT a contest.
1. What is a Project?• All projects have a beginning, a middle and an end.
Beginning Middle End
Beginning Middle End• A definition:
• “A temporary endeavor undertaken to accomplish a unique purpose”
Projects have a common set of characteristics which can also be defined by what they are not
A target outcome
A defined life span
Cross organisational participation
New or unique
Time, Cost and
performance requirements
Projects have a common set of characteristics
which can also be defined by what they are not
A target outcome
A defined life span
Cross organisational participation
New or uniqueTime, Cost and
performance requirements
ExplorationsGo on
indefinitely
One team or one person
working alone
Creating the same thing
multiple times
No constraints on time, cost
or performance
What a project isn’t
ExplorationsGo on
indefinitely
One team or one person
working alone
Creating the same thing
multiple times
No constraints on time, cost
or performance
Assignment 1: analyse your project concerning
the following points:
Process Groups
• All projects typically go through these five processes
PlanMonitor & Control
ImplementClose
Initiate
PlanMonitor & Control
ImplementClose
Initiate
• A process is a series of actions directed towards a particular result.
Step 1 Step 2 Step 3 Result
activityinputs outputs
Figure 1.1 Project Life Cycle (Gray & Larson, 2006, p6)
The Triple Constraint
Also known as the IRON TRIANGLE
Time
Scope Cost
Quality
The Quadruple Constraint
• Warning: Quality has many definitions
Time
Scope Cost
Quality
Assignment 2: check the 4 scopes and apply it on your project:
Time
Scope Cost
What is Project Management?Advantages of Project Management:
• Better control of financial, physical, and human resources• Improved customer relations• Shorter development times• Lower costs• Higher quality and increased reliability• Higher profit margins• Improved productivity• Better internal coordination
Performing Organisation
Project Manager
Client - Sponsor
Project Teamstakeholders
stakeholders
stakeholders
stakeholders
Project Management Framework
IntegrationManagement
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
Communication Management
Procurement Management
Figure 1.2 Project Management Framework(Schwalbe, 2006, p9)
Time Management
IntegrationManagement
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
Communication Management
Procurement Management
Cost management
IntegrationManagement
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
Communication Management
Procurement Management
Scope Management
IntegrationManagement
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
Communication Management
Procurement Management
Quality Management
IntegrationManagement
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
Communication Management
Procurement Management
Remember this?
• The first four knowledge areas are • Core Functions
• The next four knowledge areas are Facilitating Processes
IntegrationManagement
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
Communication Management
Procurement Management
Integration Management – pulling it all together
IntegrationManagement
Time Management
Cost Management
Scope Management
Quality Management
HR Management
Risk Management
Communication Management
Procurement Management
Strategic Planning
Strategic Planning
1. What is strategy?2. How do projects relate to strategy?
The strategy is simple, I think. The strategy is to have a practice, and what it means to have a practice is to regularly and reliably do the work in a habitual way. Seth Godin.
5 Forces analysis
Supplier power
Customer power
Threat of New
Entrants
Substitutes
Intensity of competition
Michael Porter’s ‘5 Forces’ – 1980’s
Supplier power
Customer power
Threat of New
Entrants
Substitutes
Intensity of competition
Michael Porter’s ‘5 Forces’ – 1980’s
Assignment 3: apply the 5 forces of Porter on your project:
• Strategic Management Overview– Involves determining long-term objectives, predicting
future trends, and projecting the need for new products and services
– Provides the theme and focus of the future direction for the firm
• respond to change• allocating scarce resources
– Requires strong links among mission, goals, objectives, strategy, and implementation
Set (SMART) Goals
Review Mission
Develop Strategies
Implement Strategies through projects
Align Strategies to goals
SWOT = SITUATIONAL ANALYSIS
Where are we now?
S
T
W
O
S
T
W
O
Positive Negative
S
T
W
O
Inte
rnal
Exte
rnal
S
T
W
O
Inte
rnal
Exte
rnal
Positive Negative
Assignment 4: apply the SWOT analysis on your project.
S
T
W
O
Inte
rnal
Exte
rnal
Set (SMART) Goals
Review Mission
Develop Strategies
Implement Strategies through projects
Align Strategies to goals
http://en.wikipedia.org/wiki/SMART_(project_management)
S SpecificM MeasurableA AchievableR RelevantT Time-bound
Letter Major Term Minor Terms
S Specific Significant[3], Stretching[3], Simple
M Measurable Meaningful[3], Motivational[3], Manageable
A Achievable Agreed, Attainable[6], Assignable[2], Appropriate, Actionable, Action-oriented[3]
R Relevant Realistic[2], Results/Results-focused/Results-oriented[6], Resourced[7], Rewarding[3]
T Time-boundTime framed[2], Timed, Time-based, Timeboxed, Timely[6][5], Timebound, Time-Specific, Timetabled, Trackable
E[1] Exciting, Evaluated, Ethical
R[1] Recorded, Rewarding, Reviewed[8]
http://en.wikipedia.org/wiki/SMART_(project_management)
Assignment 5: apply SMART to your project:
S SpecificM MeasurableA AchievableR RelevantT Time-bound
10 minutes.
Set (SMART) Goals
Review Mission
Develop Strategies
Implement Strategies through projects
Align Strategies to goals
Set (SMART) Goals
Review Mission
Develop Strategies
Implement Strategies through projects
Align Strategies to goals
Set (SMART) Goals
Review Mission
Develop Strategies
Implement Strategies through projects
Align Strategies to goals
Financial Analysis
$$$
Net Present Value
Payback model
Return on Investment
(there are more)
@pieterspinder
Haarlem, 28th May 2013
