1.)Introduction

1.1)Project Background

Taylor’s University Lakeside Campus has a lot of facilities such as residential area,

campus and “The Broadwalk”. However, there are still some problems faced by the

students there were food were too expensive and they decide to cook by their own. But

they can’t found any cooking material in or near the campus, the nearest location is

Sunway Pyramid which is crowd and full with traffic, it was hard for them to travel there

just to buy cooking material. So, we decide to build a shopping mall near the campus

beside “The Broadwalk”.

1.2)Project Description

This building name is “Smart”, because S stands for super and Mart stands for market.

Besides it was also considered as a smart supermarket because it combines kitchen and

supermarket. This building used an amount of 50m X 50m of space. This building was

faced to the campus because it was a beautiful view. It was such a waste by leaving a

beautiful lake without using the space wisely.

The main reason of this building is to provide student to have a nearer place to buy food

materials and able to cook and prepare their meal in the mall instead of going back to

the residential block to cook because it is too labor.

This building is facing to the campus because it has such beautiful view. This building’s

landscape also build to enhance the view of the campus and the building area. The

name of the landscape of this building is “Eye of Taylor’s”. It because it was a shape of

an human-being’s eye on the lake and it was located in Taylor’s University so that how

the name comes from.

1.3)Views of the Site

1.4)

Eye of Taylor’s

1.5)Project Objective:

Use the land in the site wisely

Provide an easier place for students and the others to buy and prepare food with

cheaper price

Improve the service that can be provided in this campus

Increase attractiveness of the campus and the lake

Provide a better location for students and the others to have their meal in a

beautiful meal

1.6)Success Criteria:

Project is done in time

Project is done within the budget

Proper and encouraging project plan

Manage the project risks efficiently

Allocating time for process improvement

2. PROJECT MANAGEMENT TEAM

2.1 TEAM MEMBERS

Key

Members

Person-in-charge Company Contact Adress

Architect Mr. Yap Wei Tyng Phone: +6012-3456987

Fax: +603-98761234

E-mail:

archinature@gmail.com

ARCHITECTURE

OF NATURE

Sdn. Bhd

Block2-02-1,

Jalan Ampang,

Broadwalk.

Landscape

Architect

Mr. Parham

Farhadpoor Phone: +603 2297 3656

Fax: +603 2297 3730

E-mail:

newdevelopment@gmail.com

NEW

DEVELOPMENT

Sdn. Bhd

Level3, Menara

BRDB, Jalan Marof,

Bangsar, 59000

Kuala Lumpur,

Wilayah

Persekutuan.

Civial

Engineer

Mr. Edwin

Ho Khai Vun Phone: +60328697777

Fax: +60328467778

E-mail: edwinho95@gmail.com

NANO

CONSULTING

ENGINEER

Sdn. Bhd

No.58, Jalan Taylor's

47500 Subang Jaya,

Selangor Darul

Ehsan,

Malaysia.

Contractor Mr. James

Moy Chin Hoong Phone: +604-5300777

Fax : +604-5307777

Email :

jmconstruction@yahoo.com

JM

CONSTRUCTIONS

Sdn. Bhd

3, Ballista Road,

Jesselton Hill, 11200

Penang.

Quantity

Surveyor

Miss Chan Pin Qi

Phone: +6035678900

Fax : +6035678901

Email :

zerolimitation_QS@gamil.com

ZERO

LIMITATION

Sdn. Bhd

88, Sesame Street A,

Taman Damansara,

47400 Petaling Jaya,

Selangor.

2.2 OBJECTIVES

To completely understand the needs of students and negotiate between the

client and the construction team, giving professional advices on the

construction and ensure follows the requirement of the students and the

functionality of the building.

2.3 TASKS

Architect

Architect is the one who came out the design of the Smart.

Determine the materials needed for the Smart’s roof, wall, floors and

more to suit the weather, the condition in the environment.

Draw the plan of Smart.

Submit modification of the design of Smart during construction to

contractor.

Closely supervise the construction company to ensure the building is

built according to building plans.

Give advices to the client on the cost of the Smart building.

Architect recommends alternative solution to resolve any variations to

original budgets.

Conduct an assessment of the site for the owner.

Consider the operations and performance of the facilities and make

recommendations for maintenance and improvement.

Assign the building for approval of authorities.

Landscape Architect

Design profession concerned with the design, planning, management

and stewardship of the surrounding of Smart to achieve the best use of

land use.

Provide consulting services.

Prepare plans of landscape design of Smart.

Facilitate projects that create a balance between the needs and wants of

people and the limitations of the environment around Smart.

Supervision the design of a variety of projects, including urban

regeneration schemes, pedestrian schemes, road or retail schemes, and

maintaining the character of sites of natural beauty;

Site analysis (including contours, soil, ecology, buildings, roads);

Assessing a site's potential to meet the client's specifications;

Carrying out environmental impact assessments;

Seeking and taking into account the advices of the consultant team.

Accurately preparing and presenting detailed plans and working

drawings using software.

Presents to client and negotiate until final design is approved.

Matching the client's wishes with your knowledge of what will work

best;

Contacting and coordinating manufacturers and suppliers;

Putting work out to tender, selecting a contractor and manager (mainly

for larger projects), and leading cross-functional teams;

Making site visits;

Ensuring deadlines are met.

Examining and checking work on-site (on large projects, landscape

managers may do this type of supervisory work);

Approving payment once work has been satisfactorily completed;

Civil Engineer

Analyzing various areas and factors that are related to designing and

construction

Assisting in designing Smart.

Take effective part in estimating, scheduling, obtaining materials,

planning, costs, controlling cost and selecting equipment to be used.

Work according to a plan with regards to what are the key essentials

and what needs to be modified before the construction starts

Review and approve project reports and designs.

Contractor

To build the project which has been created and assigned.

Ensuring clients of their duties.

Cooperate with other company which playing different role in the

construction.

Consult with the workers in good time

Provide legal workers with specified information and background.

Guarantee the building is the built according to the drawings.

Negotiate with consultants, sub-traders and owner to achieve the

common goal of work being completed on time.

Quantity Surveyor

Manages all costs relating to Smart building and civil engineering

projects, from the initial calculations to the final figures.

Minimize the costs of a project and enhance value for money, while

still achieving the required standards and quality specified by

statutory building regulations, which the surveyor needs to understand

and adhere to.

Work for either the client or the contractor, working in an office or on-

site.

Preparing estimates and costs of the work.

When the project is in progress, quantity surveyors keep track of any

variations to the contract that may affect costs and create reports to

show profitability.

Preparing tender and contract documents, including bills of quantities

with the architect or the client;

Undertaking costs analysis for repair and maintenance project work;

Assisting in establishing a client's requirements and undertaking

feasibility studies;

Performing risk and value management and cost control;

Advising on procurement strategy;

Identifying, analyzing and developing responses to commercial risks;

Preparing and analyzing costing for tenders;

Allocating work to subcontractors;

Providing advice on contractual claims;

Analyzing outcomes and writing detailed progress reports;

Valuing completed work and arranging payments;

Maintaining awareness of the different building contracts in current

use;

Understanding the implications of health and safety regulations.

3.) Specification

The name of this project is SMART. The proposed site is situated at the end of the lake of

Taylor’s Lakeside University. The building consists of two stories activities blocks. Xxx total build

up area of this building is SMART m.sq.

3.1) Risk

As this project is build beside the lake, and is sit on low land, therefore, special attention and

precaution need to take into account at design stage and during construction of foundation.

Flooding: This project is build beside the lake, when raining the site will flood and this will slow

down the project for just doing pump water.

Funding: The project will slow down, postpone or even abounded if the funding is not enough.

Approval: The authority’s approval will affect the project. In case the project do not been

approving by the authority, the project will not carried out.

Labor: Lack of labor also the risk of the project. If there is no enough labor to do work, it will

affect the schedule of construction.

3.2) Constraint

Pollution: The remnant of construction material will affect the site environment especially the

lake during the construction work. The sound of the construction will also affect the surrounding

of people activities such as study, rest and working.

Weather: The weather will make the project slow down and cannot follow the schedule working.

Safety: The safeties of construction of surrounding will hard guaranties. This is because the

material and the process of construction might be danger to those people passed by.

3.3) Assumption

The working hour will be from 7am to 6pm

Water pumping engine will provide in case of flooding in site

The client must pay the previous work done then only will continue the next stage of

construction

No.Task Start Finish

Duration

(days)Feb'13 Mac'13 Apr'13 May'13 Jun'13 Jul'13 Aug'13 Sep'13 Oct'13 Nov'13 Dis'13 Jan'14

1 Motillization 2/4/2013 2/9/2013 6

2 Fabricate reinforcement 2/4/2013 6/5/2013 115

3 Pile cap 2/15/2013 3/21/2013 30

4 Stump 2/23/2013 3/29/2013 30

5 Ground beam 3/4/2013 4/13/2013 36

6 Ground slab 3/20/2013 4/23/2013 30

7 Ground floor column 4/1/2013 5/4/2013 30

8 1st floor beam 4/17/2013 5/21/2013 30

9 1st floor slab 4/29/2013 6/1/2013 30

10 1st floor column 5/16/2013 6/19/2013 30

11 Straicase 5/9/2013 6/1/2013 21

12 Roof beam 6/3/2013 7/6/2013 30

13 Roof structure 6/14/2013 8/5/2013 45

14 Ground floor brickwall 5/23/2013 7/31/2013 60

15 1st floor brickwall 6/27/2013 9/4/2013 60

16 Doors & windows 6/15/2013 8/31/2013 30

17 Plastering 6/27/2013 9/28/2013 81

18 Tilling work 8/1/2013 10/26/2013 75

19 Laminated floor 8/1/2013 9/21/2013 45

20 Water piping system 3/21/2013 9/11/2013 90

21 Ceiling works 7/9/2013 9/16/2013 60

22 Electrical works 7/20/2013 9/27/2013 60

23 Painting 7/22/2013 11/2/2013 90

24 Apron & approch slab 6/17/2013 9/28/2013 90

25 Tilling to apron 10/28/2013 1/4/2014 60

26 Fencing 8/8/2013 11/20/2013 90

27 Santary fitting 11/18/2013 1/8/2014 45

28 Site cleaning 11/1/2013 1/27/2014 75

Timescale for project

4. STAKEHOLDERS

4.1 AUTHORITIES AND APPROVALS

Majlis Perbandaran Subang Jaya (MPSJ)

Tenaga National Berhad (TNB)

Fire and Rescue Department Malaysia (FRDM)

Syarikat Bekalan Air Selangor SDN. BHD (SYABAS)

Indah Water Konsortium SDN. BHD

Perbadanan Pengurusan Sisa Pepejal Dan Pembersihan Awam (PPSPPA)

Telecommunication (Telekom Malaysia Berhad, Maxis Communications Berhad, and… )

Uniform Building By-Laws (UBBL)

Development Order (planning approval)

Building Plan Approval

Earth Work Approval

Roro Bin Approval

Hording and Signboard Approval

Car park Approval

Road and Drainage Approval

Street and Lighting

Landscape Approval

Permission to Start Work

Sistem Penuaian Air Hujan (SPAH)

Manual Saliran Mesra Alam (MSMA)

Department of Occupational Safety and Health (DOSH)

Green Building Index (GBI)

Ikram Engineering Service SDN. BHD (IESSB)

Jabatan Warisan Negara

Internal Facility Management

Bank and Finance

Insurance Company

4.2. PRIMARY USERS

Purpose of this project is to provide convenience and fun for the students who stay in Taylor’s

University Lakeside Campus (either the hostel or the hotel) and their friends.

4.3. OTHER COMMUNITY AND GROUPS

Beside providing convenience for all the students who stay in the campus, this project is

designed for other students as well and also lecturers and other university employees. This

project is also purposed to attract people who live nearby the university and bring them to the

lakeside.

5. Budget

5.1 Preliminary Budget Structure

Bil Categories Estimated Costs

Overall

1 Foundation 20,000

2 Architect drawing 8,300

3 Interior Design drawing 5,120

4 Engineering Drawing 4,500

5 Management & Permit fees 8,000

6 Formworks 5,000

7 Equitments (eg. Crane, lorry, etc.) 5,400

8 labour fees 9,500

9 Cleaning 3,330

Exterior

10 Flooring 3,999

11 Roofing 5,600

12 Painting 4,900

13 Yard/Deck 2,000

14 Road & Drainage 2,500

15 Landscaping 9,820

Interior

16 Flooring 8,200

17 Painting 3,800

18 Mechanical & Electrical 11,320

19 Sanitary 5,550

20 Plumbing 9,910

21 Doors & Windows 9,000

22 Appliances 3,210

23 Decorations 4,080

TOTAL 153,039

5.2

Exclusion

Bil Categories Estimated Costs

1 Overtime 3,000

2 Wastage 4,100

~ Unused Materials

~ Broken Materials

~ Rubbish

TOTAL 7,100

6. Reference Documents / Sources

6.1 Websites

1. Zain, D., 2013, Authorities, https://docs.google.com/file/d/0B3873dsozMJONDRCbndWa3M1M1E/preview?pli=1, Retrieved on 1 July 2013.

2. Local Authorities, Selangor, 1999-2013, Published by Lawyerment, http://www.lawyerment.com/guide/gov/Local_Authorities/Selangor/index.htm, Retrieved on 3 July 2013.

3. Project Document Templates, 2002-2013, Published by University of Bristol, http://www.bristol.ac.uk/strategic-projects/projects/projecttools/projectdocs/, retrieved on 26 June 2013.

4. Project scope, 2007-2013, Published by TechTarget, http://searchcio.techtarget.com/definition/project-scope, Retrieved on 20 June 2013.

6.2 Meeting Minutes

6.2.1Meeting Minutes 1

ICI Project 02 Meeting 1 – 06 June 2013

Meeting called to order at 12.00pm by meeting chair Chan Pin Qi

Members present:

Yap Wei Tyng

Chan Pin Qi

Pharham Farhadpoor

Moy Chin Hoong

Edwin Ho

Members not present:

None

About:

Choosing sites and arrangement of the scope of work to each group

members

For the final decision, Yap Wei Tyng as the architect, as the landscape

architect, as the quantity surveyor, as the civil engineer, as the contractor.

Choosing site:

Motion from Yap Wei Tyng: Select the car park beside the Broadwalk as site

Vote: 5 in favor

Motion passed

Motion from Chan Pin Qi: Select student life centre as site

Vote: 3 in favor, 2against

Motion failed

Motion from Pharham Farhadpoor: Select the tennis court as site

Vote: 3 in favor, 2 against

Motion failed

Building for the site:

Motion from Pharham Farhadpoor: Use the site to build a sports center

Vote: 2 in favor, 3 against

Motion failed

Motion from Chan Pin Qi: Use the site to build mini supermarket

Vote: 4 in favor, 1 against

Resolved: Combined restaurant, public kitchen and swimming pool in the

supermarket

Motion Succeed

Meeting adjourned at 1.00pm.

Minutes by

(Yap Wei Tyng)

06-6-2013

6.2.2 Meeting Minutes 2

No. of Meeting : 02

Date : 18 June 2013 (Tuesday)

Location : Subway

Time : 12.00nn

Attendance: Designation:

1. Chan Pin Qi (PQ) Quantity Surveyor

2. Yap Wei Tyng (NY) Architect

3. Edwin Ho Khai Vun (EH) Civil Engineer

4. James Moy Ching Hong (JM) Contractor

5. Parham Farhadpoor (PF) Landscape Architect

Item: Action By:

1. Parham suggested the design and the placing of the light is straight from PF

the building. Pinky suggested the light have to touch and float on the lake.

Vote:3 favor, 2 against

2. Parham prepared a landscape of the site and name it “Eye of Taylors” PF

3. Nicholas prepared a plain and side plain of the building. NY

4. Pinky calculated the material cost for the building. PQ

5. James choose the material use for building. Suggest: stone tiles, ceramic tiles. JM

There being no other business, the meeting was adjourned at 1.45pm.

Minutes by

(Edwin Ho Khai Vun)

18-6-2013

6.2.3 Meeting Minutes 3

No. of Meeting : 03

Date : 23June 2013 (Sunday)

Location : Facebook

Time : 10.00pm

Attendance: Designation:

6. Chan Pin Qi (PQ) Quantity Surveyor

7. Yap Wei Tyng (NY) Architect

8. Edwin Ho Khai Vun (EH) Civil Engineer

9. James Moy Ching Hong (JM) Contractor

10. Parham Farhadpoor (PF) Landscape Architect

Item: Action By:

6. Finalize the findings of each of the members in the construction team. PQ

7. Nicholas prepared measurement of site. NY

8. Nicholas came out with a detailed drawing of our building. NY

9. James found sample of the type and quantity of the materials needed for a JM

normal building.

10. Parham came out details drawing of the landscape planning. PF

11. Edwin found sample of electricity plan of a normal building. EH

There being no other business, the meeting was adjourned at 10.30pm.

Minutes by

(Chan Pin Qi)

18-6-2013