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Program Management
Perencanaan dan Pemantauan SDM, Jadwal dan Biaya Proyek
Oleh : Prabowo Priyo Ardhiatno
“Kill what’s is uglywhen it’s young”
~ James T. Brown ~
+Program Management
WHAT?
VS. PROJECT MANAGEM
ENT
WHY ?
HOW?
+What is Program Management?
It is a Process
It is managing several related project
It is accountable for profit or cost target linked to business strategy
+Program Management vs Project Management
Parameter Program Management
Project Management
Duration Ongoing/long term End
Relationship w/ Organization's Financial Calendar
Program managers are often responsible for delivering results tied to the organization's financial calendar
A project manager isn't responsible for delivering quarterly results.
Structure Governance Intensive
Tend to be less governance-intensive.
+Program Management vs Project Management (2)Parameter Program
ManagementProject Management
Scope of Financial Management
It is responsible for revenue and costs that are critical to an organization's financial results. Budget planning, management and control is significantly more complex in the context of a program.
have a straight-forward budget, focused on spending to budget.
Change Management
At the program level, change management requires executive leadership skills.
employ a formal change management process
+Why we need Program Management?
The organization need for learn, change, adapt and to do it so rapidly
To creating the business environment culture the project manager complies with to execute
The ever-changing role of people and technology : organization must have the ability to expand and/or contract on rapid basis and react to changes in the marketplace
+How do we do it?
Clarity
Integrity
Discipline
Process Accountability
People Accountability
Chaos A state of extreme confusion and disorder
Responsibility to someone for some activity
Implementation of a system of rules of conduct or methodOf practice
Accountability + integrity
Freedom from obscurity and ease of understanding
+Typical configuration for Program Management
+
Program Manager
+Program Manager
Program Manager
A leader
An icon : Focal point
for the entire program that being imitate by the others
Must develop culture to support success factor
+Program Success Factor
Increased stability and efficiency of a operation
A proper, strategically identified balance between operations and development/new projects
Project delivered on time on budget
Clear line of accountability
Stable and well understood budget process
Professional growth of program personel
Clear and well-understood project managemen and decision process
Clear objectives for success Happy Stakeholder
Constant alignment with the strategic or organizational vision
+Program Manager as a Leader
Presence
Relationship Building
Consistency
Decision Making
Mentoring
+
Program Risk Management
+Program Risk Management
Program managers must lead in an environment of uncertainty.
Risk management processes serve to provide structure to handle this uncertainty. The uncertainty by itself is challenging enough, but if it is not handled with consistent methods, the uncertainty escalates.
The program manager needs to create a proactive and positive culture when it comes to risk management.
+The Risk Matrix
3x3 – 5x5 depend on the need
+The Risk Matrix
+Establish Adequate Reserve
The amount is vary (from using expected value to just taking a percentage of project budget)
Must be established based on organizational history of project overrun and by factoring in the expected value of the risk events for the project.
+Daftar Pustaka
Brown T. James. 2008. The Handbook of Program Management, How to Facilitate Project Success with Optimal Program Management. New York : McGraw Hill Professional – Publisher
Spacey, John. 2013. Program Management vs Project Management: 5 Critical Differences. http://management.simplicable.com/management/new/program-management-vs-project-management
Hut, PM. 2008. Foundations, Frameworks and Lessons Learned in Program Management. http://www.pmhut.com/how-program-management-differs-from-project-management
