Presentation procedures

Procedure for Procedure for Developing a Developing a Multimedia Multimedia

PresentationPresentation6.02 Apply procedures to develop 6.02 Apply procedures to develop multimedia presentations used in multimedia presentations used in business.business.

6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 22

Procedure for Developing a Procedure for Developing a Multimedia PresentationMultimedia Presentation

These first two steps were covered in Objectives These first two steps were covered in Objectives 6.01 and 3.02. They are a part of the procedure 6.01 and 3.02. They are a part of the procedure for creating a multimedia presentation and must for creating a multimedia presentation and must be included, but will not be described again in be included, but will not be described again in detail in this presentation.detail in this presentation.Step 1 – Determine the purpose of the Step 1 – Determine the purpose of the presentationpresentationStep 2 – Identify the target audienceStep 2 – Identify the target audience


Step 3 - Storyboard the Step 3 - Storyboard the contentcontent

A storyboard is a collection of frames A storyboard is a collection of frames on a piece of paper on a piece of paper

Used to determine the number of Used to determine the number of slides neededslides needed

Used to organize the content of the Used to organize the content of the presentationpresentation


Step 4 – Select a designStep 4 – Select a design Appropriate for the purpose of the Appropriate for the purpose of the

presentationpresentation Templates may be usedTemplates may be used

For example, use a beach template if For example, use a beach template if preparing a presentation to be preparing a presentation to be delivered at a youth retreat at Atlantic delivered at a youth retreat at Atlantic Beach Beach


Step 5 – Edit the master Step 5 – Edit the master slideslide

Make any global changes to the template in this Make any global changes to the template in this step. Anything applied to the master slide will step. Anything applied to the master slide will be applied to all slides in the presentationbe applied to all slides in the presentation

Items to consider editing:Items to consider editing: Format the footerFormat the footer Edit background colorsEdit background colors Edit font sizes and stylesEdit font sizes and styles Edit bulletsEdit bullets Add logos or graphics that will appear on every slideAdd logos or graphics that will appear on every slide Adjust line spacingAdjust line spacing


Step 6 – Enter the contentStep 6 – Enter the content Rule of sevensRule of sevens Appropriate language and grammarAppropriate language and grammar Correct any spelling errorsCorrect any spelling errors


Step 7 – Add and format Step 7 – Add and format graphics, audio, and video graphics, audio, and video

(optional)(optional) GraphicsGraphics

Used to enhance, not distract Used to enhance, not distract Place image close enough to the text it Place image close enough to the text it

illustratesillustrates Don’t make image too big or too smallDon’t make image too big or too small

Consistent use of graphic typesConsistent use of graphic types Don’t mix cartoons with photographic imagesDon’t mix cartoons with photographic images

File size of image should not slow presentationFile size of image should not slow presentation Audio and VideoAudio and Video

How will the file How will the file play?? Will the file be Will the file be embedded or or linked?? Determine the volume levelDetermine the volume level

Step 8 – Add animations Step 8 – Add animations and transitions (optional)and transitions (optional)

Animation adds visual interest and adds visual interest and emphasizes key partsemphasizes key parts Can be applied manually and/or an Can be applied manually and/or an

animation animation scheme can be used can be used Transitions control the flow of control the flow of

informationinformation



Step 9 – Practice!Step 9 – Practice! Practice the timingPractice the timing Practice speech patterns (tone, Practice speech patterns (tone,

speed, transition phrases)speed, transition phrases)

Step 10: Revise as neededStep 10: Revise as needed Repeat Steps 4-9 as needed to fine-Repeat Steps 4-9 as needed to fine-

tune the presentationtune the presentation



TransitionsTransitions Transitions determine how the Transitions determine how the

presentation will progress from one slide presentation will progress from one slide to the next. to the next.

Random transitions can be set globally to Random transitions can be set globally to the entire presentation or individually.the entire presentation or individually.

The speed of the each transition should The speed of the each transition should be consistent and enhance the message.be consistent and enhance the message.

Determine how the video or Determine how the video or audio will playaudio will play

Looped (continuous play)Looped (continuous play) On mouse clickOn mouse click Automatically Automatically


LinkedLinked A linked object means that the container A linked object means that the container

(presentation file) merely saves the actual (presentation file) merely saves the actual filename, as opposed to the whole file.filename, as opposed to the whole file.

If linked, make sure the presentation, If linked, make sure the presentation, including all supporting files are packaged including all supporting files are packaged before saving to another computerbefore saving to another computer


EmbeddedEmbedded An embedded object is actually stored in An embedded object is actually stored in

the container (presentation file) rather the container (presentation file) rather than pointing to a linked document or file than pointing to a linked document or file somewhere else. somewhere else.


AnimationAnimationMake text and pictures fly in, bounce, Make text and pictures fly in, bounce, and zoom out usingand zoom out using animation animation. .

Animate text by word, letter, or line and add Animate text by word, letter, or line and add dimming and sound effects. dimming and sound effects.

Use entrance and exit effects to fade pictures in Use entrance and exit effects to fade pictures in and out with items in a bulleted list. and out with items in a bulleted list.

Use dimming to keep the reader focused on the contentUse dimming to keep the reader focused on the content Use emphasis to stress key pointsUse emphasis to stress key points



Animation SchemesAnimation Schemes A preset animation scheme A preset animation scheme

ties together several types of ties together several types of animation effects that animation effects that complement each other. complement each other.

A A schemescheme is a polished is a polished sequence of effects that can sequence of effects that can be applied to several slides be applied to several slides or the whole show. or the whole show.

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Presentation procedures