New Developments and Solutions in Document Management System

Introduction- What is DMS

DMS refers to Management of Documents

Process to Streamline the records

Drivers to manage and control

Process of storage and archive

A tool for backup and recovery

Key to quick access of information

Importance

Essential for storage and retrieval

Helpful in accessing the right information at right time

Avoids loss of revenue to the company

Companies becomes more organized

Employees becomes more productive

Long term benefits to an organization

Trends in DMS Era of DMS started in early 70’s

Till 1990- • Tradition way of Filing and binding• Data entry in basic computers, then upgraded computers with

scanners . Challenge was of digital data storage

In 2000 – Past challenges overcome by DMS In 2005- Innovation in DMS with IT and Server support for storage & backup In 2010- Upgraded technologies modernized the DMS In 2012- Cloud DMS has become a Revolution in data storage process with low cost involved

* Sources from Google, Wikipedia & Anonymous Sites

Challenges without DMS Storage of huge & critical Data

Delayed access to important information

Mishandling of critical documents

Maintenance of old but essential documents

Information Backup and recovery

Challenge of verifying customer details

Safety of crucial information/ document

Loss of Time and Revenue to the organizations

Challenges with various Industries-

Lengthy process of form collection and processing

Challenge for data Storage

Hurdles in verification process

Lengthy process of retrieval

Delayed expansion and growth

Challenges with other institutions as well like-

Passport office, Education Sector, Legal Firms, Embassies & Hotels etc.

Solutions with DMS

Facilitates Collaboration, Decision and ability to built upon

Sharing and retrieving becomes more easy

Process become Streamlined

Easy access to valuable information

Employees become more productive

Companies become more organized and profitable

Modernization in DMS

Commendable improvement with IT Support

Inwarding & RFID Technology for easy storage and retrieval

Complex Verification turned to a time efficient activity

Advanced and upgraded procedure of DMS

Cloud DMS turned a dream into reality

IT Support in DMS

Drastic improvement in the complete process of DMS .

Ease in sharing the Information through web

Digitalization of Documents with advance technology

Faster retrieval and distribution of information

Scanning and Indexing for Immediate access

Server support for backup and recovery

Modern and Upgraded customized softwares

About SoftAge

Founded in 1994, SoftAge is one of the leaders in DMS

Our Expertise: End to End Document Management Solution

Process 400,000 documents per day pan India

Processed over 300 Million files till date

Around 900 Million documents are stored in warehouses

Our Workforce - 8000 plus

Presently Operating from 72 Hub Offices and Warehouses

Rated as Best Medium Enterprise in IT/ITES for the year 2011 by D&B and Axis Bank

SoftAge & DMS

SoftAge has long years of experience and expertise in DMS

We offer One Stop Quality Solutions for DMS

An ISO 9001:2008 Certified and member NASSCOM India & Prism International U.S.A.

DMS

UAE

INDIA | U.A.E. | KENYA

Our Global Presence

• Documents can be picked up from even the remotest locations in IndiaDocument Collection

• Data audited & verified as per the client norms• Verification done to meet regulatory standardDocument Verification

• Documents get unique identification number • Batching is done on sets of documentsData Processing

• Images are scanned & indexed in a manner that allows retrieval quickly and efficientlyImage Processing

• Gathering all the information on excel file• Sharing MIS reports with the clientData Compilation

• Documents securely stored and retrieved at our computerized warehousesStorage & Retrieval

Document Management Process

Bouquet of Additional Services

Address Verification

Tele Calling

HR Support

IT Support

Telecom & Insurance • Vodafone Cellular

India (Pan India) • Max New York Life

Insurance

Banking• Canara Bank,

American Express Bank, UTI Bank

• Kotak Mahindra Bank, Yes Bank, IDBI Bank

Financial Institutions• Unit Trust Of India,

Investor Services ltd• Stock Holding Corp.

Of India, MCS

IT & Dotcoms• Siemens Information

Systems Ltd, Egurucool.com

• Tata Consultancy Services, Net Spider

Media & Publishing• IBH Magazine,

Dorling Kindersley, Ogilvy and Mather, Living Media India Ltd ,Time Magazine, A. D. Publishing, Tech Books, Open System Inc, Indlaw Govt. & PSU

• Electronic Corp. of India Ltd, Indian Air force, Common Wealth Games Delhi-2010

• MTNL, Oil and Natural Gas Commission, Dept. of Post, Geological Survey of India

Experience across Industries

Summary

Overcoming the past challenges

Time & Cost efficient process

Up-to-the-minute technology

Well structured and secured activities

Streamlined output

Win-win situation for all

Thank YouFor Your Kind Attention