Managing ESI to Control Costs in E-discovery

Managing ESI to Control Costs in E-‐discovery

Kelly Twigger, Esq. ESI A=orneys LLC October 20, 2010

Kelly Twigger owner and founder

ESI A=orneys

Former partner Quarles & Brady LLP

Guest lecturer, Marque=e University Law School

Milwaukee Business Journal: Forty Under 40 Class of 2010

E-‐discovery expert

Kentucky basketball fanaUc Official Host Kentucky Derby

First Computer: IBM AS2

First Blog Post: December 2007

First Tweet: August 2009

DISCUSSION TOPICS |

•  The challenges of e-‐discovery

•  Understanding the costs of e-‐discovery

•  The big picture of informaUon management

•  Establishing a process for implemenUng legal holds

•  An overview of the cost breakdown to produce ESI

THE CHALLENGES OF E-‐DISCOVERY |

•  LocaUon, locaUon, locaUon •  Lack of understanding of technology •  Silo behavior of business funcUons within organizaUon

•  TradiUonal role of IT – building the bookshelves •  CollaboraUon between legal, records, IT and business funcUons to establish goals for informaUon management to meet business and legal needs

THE CHALLENGES OF ESI | THE ROLE OF IT

THE CHALLENGES OF ESI | REDEFINING ROLES

Let us know what you need, and we’ll find it or build it for you.

THE CHALLENGES OF ESI | REDEFINING ROLES

Help us understand what you need to do to meet your legal needs and let’s discuss the impact on and collaboraUon with IT.

UNDERSTANDING THE COSTS| TRANSLATING GB TO $$

65% of total costs

INFORMATION MANAGEMENT | THE BIG PICTURE

Policies and Procedures

Email Management

RetenUon Schedule

E-‐discovery Guide

Data Map

ESTABLISHING A PROCESS|

BUILDING AN INVENTORY | IDENTIFYING SOURCES

COST BREAKDOWN| HOW MUCH INFO IS THERE?

•  ESI measured in quanUty of info, not pages

 8 bits = 1 byte  1,024 bytes = 1 kilobyte (KB)  1,024 KB = 1 megabyte (MB)

 1,024 MB = 1 gigabyte (GB) (75,000 pages)

 1,024 GB = 1 terabyte (TB) (250 billion pages)  1,024 TB = 1 petabyte (PB)

COST BREAKDOWN| ESI REVIEW COSTS

Cost of Review = Number of Review Hours

X Hourly Rate

Average Review Rates:

Using Concordance/SummaUon – 40-‐60 docs/hour Using online review plaoorm with advanced features – 100-‐150 docs/hour Using concept clustering tools – 300 docs/hour

70% faster review rates with concept clustering, near de-‐duplicaUon and email thread grouping

*Based on median value of 15,791 for files per GB provided by EDRM benchmark at h=p://www.edrm.net **Assumes review rate of 350 documents per hour


*Based on median value of 15,791 for files per GB provided by EDRM benchmark at h=p://www.edrm.net **Assumes review rate of 350 documents per hour

Examples: Cost for 2GB Review (31,562 documents*) Using SummaUon/Concordance

631 hours ** X $200 = $126,200

Using web-‐based review plaoorm

287 hours ^ X $200 = $57,400

105 hours” X $200 = $21,000

Using Concept AnalyUcs, near de-‐duplicaUon and email thread grouping


Examples: Cost for 57.7GB Review (911,140 documents*) Using SummaUon/Concordance

22,778 hours ** X $200 = $4,555,703

Using web-‐based review plaoorm

8283 hours ^ X $200 = $1,656,618

Using concept analyUcs, near de-‐duplicaUon and email thread grouping

3037” X $200 = $607,426

*Based on median value of 15,791 for files per GB provided by EDRM benchmark at h=p://www.edrm.net **Assumes review rate of 50 documents per hour ^Assumes review rate of 110 documents per hour “Assumes review rate of 300 documents per hour

FINAL TIPS|MANAGING E-‐DISCOVERY COSTS

•  Get big picture for project established and team in place before you begin

•  Prepare, prepare, prepare for Rule 26 conference; get agreement on preservaUon obligaUon upfront; interview all key witnesses

•  Get expert advice at the outset on best way to proceed; constantly changing technology

•  Ask every quesUon – constant educaUon •  Be prepared to adjust on the fly

QuesTons?

Kelly Twigger ESI A=orneys LLC

ktwigger@esia=orneys.com p: 414.375.2015 f: 414.375.2016

h=p://esia=orneys.com