Cintas Document ManagementFoodservice Industry: Information Efficiency and ComplianceJanuary 2011

Panelist

Presenters: Bob HoffmanNational Director of Document ImagingDon ByersExecutive Imaging Specialist

Agenda

• Document Management and Security Challenges Facing the Foodservice Industry

• New PCI Security Standards• Case Study from a Major QSR• Document Management Solutions for

Foodservice• Questions

Challenges Facing the Foodservice Industry

• Meeting Regulatory Requirements within the Human Resource arena

• Managing Accounts Payable• Credit Card Processes

– Fraud– Credit Card Disputes

• Corporate– Leases– Franchise Files– Real Estate– Contracts

PCI Compliance & Security

• Defined Process for all Stores• Digital Data can be Controlled• No Shadow files• No Missing or Misfiled Documents• Retrievals are Instantaneous• Files are Backed up and Secure• Audits are a “snap” and Remote…

Cintas Document Management Services

Streamline Paper Intensive Process• Document Capture

– Daily/Weekly process off site– Daily processing on site

• Document Indexing and Classifying• Quality Assurance and Posting• Web Based Document Repository

– Install in 2 minutes– Train in 5 minutes– Always on line and available

• Long term Storage or Certified Destruction

Overcome the Challenge

Success Story

• How to Bring Value to the Customer • Make them more Efficient at HR Operations

HR Documents

Purchasing Card Data

Daily Sales Reports

Monthly FedEx•5MM Annual Documents•Scanned, Indexed, QC

InfoPort™ Integration

Documents

Benefits•“Search-ability” Ease•Compliance Management•Legal Redactions as needed•Save Time & Money•Defend against HR litigation

Success Story: Swift Implementation

January 2010252 FL Stores

June 2010929 US Stores

Digital Imaging Benefits for HR

Automate a Paper Intensive Process• Make HR Data Secure and Scalable, Fully

Migratable • Have Ability to Retrieve Digital Content

Immediately • Helps Ensure Compliance• Centralized Repository with reporting Capabilities

– Ability to Sort Data and Pull Statistics

• $0 to Minimal Capital Expenditure

Reduce the Cost of Organizing, Securing and Accessing HR Data

Secure Management of All File Times & Secure Separation of Files as Required

File Types:• Active & Terminated Personnel Files• Floor Files (Active)• Nonviable Application Files

Document Types:• Application• Personal• Questionnaire• SCRA Notices• I-9

Floor File Records:• Attendance• Call Evaluations• Reviews

• APR’s• Offers• Training

• Availability• Policies• PAS• WOTC Forms• Medical

Questions?

Thank You