Indicative Information Required In Detailed Project Report

COMPANY/FIRM

1. Memorandum and Articles of Association with certificate of incorporation.2. IEM/DIC registration

PROPOSAL

1. What is the project proposal, cost of the project, Equity or promoter/self contribution and Term Loan.

2. What is the proposed capacity of the project?3. What is the proposed capacity utilization?

BACKGROUND OF PROMOTERS/DIRECTORS AND THEIR EXPERIENCE

1. Detailed bio-data of each inter-alia name, Father’s / Husband’s name, age, qualifications and experience in the proposed line of activity and other fields.

2. Promoters’ place of residence, permanent and temporary and address for communication, telephone numbers and e-mail id.

3. Detail experience of the Promoter, particularly in business management of present activity.4. Proposed shareholding pattern and definite source of meeting the commitment of promoters’

contribution.5. Details of Associated business along with the balance sheet and profit & loss account for the

last three years.6. Income tax return for the last three years.7. Details of networth

BACKGROUND OF THE PROJECT

1. For existing unit, describe in detail, the experience, background and operational details of the unit.

2. For existing organization getting into new business, write details of the reason getting in to the new business.

3. What are the reasons for your going into the project?4. Audited Balance Sheet, Profit & Loss account for the last three years, in case of existing

unit.

ORGANIZATIONAL STRUCTURE AND MANAGEMENT

1. Existing and proposed organizational Chart.2. Number of Managers, Supervisors, Workers - Skilled, Unskilled etc.3. Availability of adequate manpower. What arrangement is done to ensure qualified and

adequate manpower.

TECHNOLOGY/COLLABORATION

1. Describe type of technology being proposed.2. Is the level of technology high or low?3. A note on the performance of various units based on the same/similar technology in the

region/country.4. Technical competency you command over the proposed technology.5. Name of the Machinery suppliers, their reputation, their past business in the same state/area.6. Latest Price Quotation of the machinery, equipment.7. Any technical arrangement/tie-up? If yes, Name & Address of the collaborator.8. A detailed note on important terms and conditions of the collaboration agreement relating to

performance guarantee of the plant with regard to quality and output, buy-back arrangement, assistance to marketing etc.

9. Note on the background of the collaborators.

1. PRODUCT, MARKETING AND SELLING ARRANGEMENT 1. Uses of the product.2. Industry analysis and major competitors.3. Demand and supply position indicating the demand supply gap. The published data

on these aspects should be submitted.4. In case, exports are envisaged, furnish the comparative advantages of the product in

the export market.5. Details of marketing & selling arrangements.

LOCATION AND LAND

1. Proposed location of the project and advantage.2. Details of land such as area, nature of possession viz. ownership, leasehold. Non-

encumbrance certificate etc.3. Description on the proposed location and site of the project. Distance    from the main

market, and reasons/advantages thereof i.e. distance from the raw material source, distance from the market from finish goods, availability of labour, power, water, infrastructure, communication/transport and other factors related to the proposal.

4. Status of the land allotted , whether it is industrial or agricultural land. Status of necessary clearances for conversion of land use.

5. Whether location/site is prone to natural calamities such as Earthquake, Flood, Cyclone, flood, landslide etc.

6. NOC from concerned Authorities such Local/Village authorities with non- encumbrances certificate.

PROCESS

1. Detailed description of the process involved in manufacture of the product.2. Process flow-chart/Block diagram of the process.3. Salient features of the process with justification.4. Quality control measures.5. Arrangement made for effluent treatment.

RAW MATERIAL & CONSUMABLES

1. Raw materials/consumables required for manufacture of the product.2. Present price of various inputs along with three quotations of each raw material.3. Demand supply of critical raw materials and consumables.4. Industry report/analysis5. Arrangement for procurement of raw materials.6. Detail analysis of the raw material requirement.

UTILITIES

1. Different type of utilities existing/proposed to be installed.2. Consumption and cost per unit output.3. A note on:-

1. Power: Estimation of connected power requirement, sanctioned load & tariff rate. Status of sanction of requisite power load from SEB. Is the power regular?

2. DG Set: Capacity required

1. Water:  Quantity of water required, storage capacity, arrangement proposed for obtaining the requisite amount of water.

2. Fuel: Quantity required, storage capacity and arrangements proposed for procurement.3. Compressed air and Steam: Quantity required – existing/proposed arrangement4. Natural Gas: Quantity required – existing/proposed arrangement

DETAILS OF ENGINEERING CONSULTANTS, TECHNICAL CONSULTANTS AND ARCHITECHTS

1. Their experience in the same field or on similar projects/plants. A list of various jobs handled in the past, scope of work handled earlier and job presently handling.

2. Scope of work of the consultant/architects.

COST OF THE PROJECT

1. Land: Break-up of the cost of land and site development.2. Building & Civil Works: Approved civil drawings of the building showing plan/elevation

and cost estimates.3. Plant & Machinery: The details of plant & machinery with price quotation. The details of

delivery schedule, performance guarantee, lay out etc.4. Details of Misc. Fixed Assets includes furniture & fixtures and equipment other than the

main machines.5. Preliminary & Pre-operative expenses including interest during construction period.6. Details of working capital and its arrangement.

 OTHERS

1. Implementation Schedule.

2. Status of various Govt. approvals required for implementation of the project.3. Copies of applications made for working capital to a bank.4. Copies of applications/letter sent to other financial institutions involved, if any, in case of

joint financing with these institutions.

 Financial Analysis

1. Project cost and Means of Financing2. Detailed profitability estimates along with the assumptions of profitability,3. Cash Flow Statement,4. Projected Balance Sheet,5. Financial Ratios6. Repayment Schedule

LAND DOCUMENTS

1. If on lease - 1. Registered lease deed2. NOC from lessor to create mortgage3. Title Investigation Report

 2. If owned -

1. Pattas/Registered sale deeds2. Certified to be true copy of Jamabandi3. Certified to be true copy of Chitha4. Non Encumbrance Certificate5. Land revenue payment receipt6. Trace map7. Search reports8. Valuation report9. Title Investigation Report

Note : Above documents are indicative and discard which are not applicable / may  add additional information if required.

Indicative Checklist of Documents to be submitted with the Detailed Project Report

PROPOSAL

1. Brief write up on existing experience i.e. background and conceptualization of the proposal.2. A write up of the present proposal3. Justification of the proposal

COMPANY/ FIRM/ASSOCIATED COMPANIES

1. Memorandum and Articles of Association with Certificate of Incorporation/Registered Partnership Deed.

2. Registered office and Operating office address with telephone, fax, email-id etc3. Annual Report of the Company, in case of existing (containing Audited Balance Sheet,

Profit & Loss account) for last three years.4. Existing Bankers, credit sanction letter, present outstanding and latest bank loan statement.5. ITR of the Company for the last three years.6. Annual Report of Associated Company/s (containing Audited Balance Sheet, Profit & Loss

account) of the Company for the last three years.7. ITR of the Associated Company/s for the last three years.8. Detailed Address for communication.9. Credit Rating from external Agency, if any, and a copy.10. PAN card of the Company.11. IEM Number and Registration copy.12. DIC Registration Copy.13. NEIIPP 2007 registration copy.14. Certificate of Excellence/ISO Certificates.15. Application for Sanction of Power to the State Electricity Board and sanction letter, if

sanctioned.16. Land allotment Letter/ Patta or lease deed. 17. Environmental Clearance from Ministry of Environment & Forest, if applicable.18. Consent to Establish / NOC from Pollution Control Board.19. Mining plan approval from Indian Bureau of Mines/Ministry of coals.20. Clearance from the Chief controller of explosive.21. A write up on availability of water22. Approved building plan and Construction Permission from concerned authority.23. Other related Govt. approvals / Registration required for the project24. Clearance / Permission from Local Bodies25. Any other statutory clearances26. Proposed shareholding pattern and source of meeting the commitment.27. Quotations from 3 suppliers for each plant/ machinery item28. Machinery layout plan

29. Details of existing and proposed manpower such as Number of Managers, Supervisors, Workers (Skilled, Unskilled etc.)

30. Details of key personnel with details of experience31. Profile of the Machinery suppliers

 PROMOTERS/DIRECTORS

1. Detailed bio-data of each inter-alia age, qualifications and past experience2. Proof of Address, Phone Number, e-mail id etc.3. Balance sheet for the last three years4. Income Tax Returns for the last three years.5. Banking details – if Loan, sanction, outstanding, credit report.6. Net-worth Statement7. PAN CARD8. Balance Sheet /P & L Statement of Associate Companies/Firms9. Banker details of Associated Companies10. Certificates of qualifications & excellence