How to Really Manage ASNs in NetSuite

How To really ManageASNs in NetSuite

2© 2015 Oz DEVELOPMENT, Inc. ALL RIGHTS RESERVED. THIS DOCUMENT IS PROPRIETARY AND CONFIDENTIAL.

• Introductions

• ASNs – What & Why

• Options and trade-offs for managing inbound ASNs

• Case Study

• Options and trade-offs for managing outbound ASNs

• Case Study

• Demo

• Wrap up and Q & A

Agenda


Today’s Speakers

Troy GrahamVP of Sales & Marketing

John ThanPrincipal at Appficiency


• What is an ASN?• What is the value and why is the use of ASNs growing?• What are benefits of getting (inbound) ASNs• What are the options for managing outbound ASNs• Why does this not work in natively Netsuite?• How do I make it work in Netsuite?• What is the best tradeoff to make?

Questions we will answer today


What Is An ASN?W

areh

ouse

Items prepared for shipment (picked,

packed, or shipped Out

boun

dIn

boun

d Vendor gets one or more PO’s from

YOU

Vendor makes goods, gets goods

ready for shipment

‘Receive’ the ASN

Vendor sends ASN Notice to YOU

Product on dock received and

putaway

Goods arrive at warehouse

YOUR ASN sent to CUSTOMER for one

or more of their PO’s

CUSTOMER accepts and acknowledges your ASN (856 EDI

document)


The ASN has Material Value

For every 5% improvement in on-time delivery & fill rates, warehouse operations can reduce operating

inventories levels by over 2%. This is measured using EDI ASNs and physical carton audits.

- CPFR Committee Co-Chair


Why is the ASN so Relevant?

• Massive trends in retail distribution– With spending down and costs up, retailers are forced to look inward

to save money– Retailers are updating their DCs to enable auto-receiving and cross-

docking – multiple channels– Driving huge increase in ASN requirements across all models: Drop

Ship, DC, Store etc.

Retail Store Distribution Center

eCommerce Consumer

Selling Organization

ASNs


• Can’t ASN receive PO and then actually receive it– There is no native NS ASN record– There is no native NS record before a PO that behaves like a PO

• ASN can be different than PO ( 1 ASN : many PO’s, or vice versa)– There is no concept of license plate or container in NS– Cannot bulk receive natively– Cannot bill and track variance against ASNs natively

• Cannot allocate/commit inventory for sale against ASN– ASN receiving cannot be easily made available for allocation to sales– Does not integrate properly to NS Available-To-Promise– Cannot include ASN in demand planning

3 gaps in Native NetSuite Functionality


Inbound – How Do I Make It Work?

Model #1: Fully custom

Custom Records in Netsuite to mimic precursor to PO

Receive against custom records with EDI support

Reconcile actual PO receipt with custom record receipt

Use native Expected Receipt Date, track ASN qty in

custom column fields on PO

Receive against native PO, no EDI support

Reconcile actual PO receipt with custom field values

Use intermediate location and receive with PO

Use Transfer Order to track ‘actual’ receipt, could have

EDI support

Reconcile PO receipt to Transfer Order receipt

Model #2: Minimal

Model #3: Use Locations


Inbound - What Is The Best Tradeoff To Make?


Allows a robust methodology and process

for a specific scenario

Heavy customizations required and lack of future

support

Heavy training and staff expertise required to

maintain

Allows great visibility on PO but limits use cases with

vendors

Easy customization and easy updates

Training is easier, process is particular and not flexible

Lots of functionality to leverage

Requires advanced NS knowledge and ability (uses

DRP and DP)

Difficult to train and keep track of in reporting for

reconciliation

Model #2: Minimal

Model #3: Use Locations

Functional tradeoff

Customization tradeoff

Process/training tradeoff


Inbound Example: Teak & MahoganyProfile

• Furniture and housewares• B2C e-commerce• Mix of small and large items for

transportation

Advanced Logistics• Wireless mobile picking• ASN receiving• Main products plus many

accessories

Key Benefits• Visibility to in-transit inbound

shipments• Streamlined receiving• Increased order accuracy• Better inventory control


Outbound – How Do I Make It Work?


Custom Records in Netsuite to mimic precursor to Item

Fulfillment

UCC128 details for ASN against custom records with

EDI support

Reconcile actual SO fulfillment at time of

packing

Use rules for qty/item within a prepack custom

record(s)

Ship based on custom records

Custom batch label generation based on custom

records

Model #2: prepack batch process


Outbound - What Is The Best Tradeoff To Make?

Functional tradeoff

Customization tradeoff

Process/training tradeoff


Requires extra pack step, but provides better

accuracy

Complex for one off, but solutions like Oz provide proven model for scale

Using EDI portal vs doing everything in Netsuite as part of shipping process

Scale becomes a problem with multiple prepack definitions per

trading partner

Proliferation of custom records and rules vs manual EDI portal

Dedicated process to onboard new prepacks/partners and

maintenance

Model #2: prepack batch process


Outbound Example: Big Agnes/Honey StingerProfile

• Camping gear & energy food and snacks

• eCommerce and distribution to large retailers

Advanced Logistics• Varying order profiles• Multiple fulfillment models• Large SKU variety• ASNs & SPS Commerce• Multiple brands• Cross-dock for Sports Authority

Key Benefits• Streamlined freight and small

package shipping• Automated ASN/cross dock

orders

Demo


Who We Are

Oz Development appficiency

NetSuite Partner since 2005

• Over 640 NetSuite Customers

• 20 years in warehouse automation

• 20 + Engineers on staff at MA locations

• Exceptional customer satisfaction & support

NetSuite Partner since 2014

• Over 12 NetSuite Customers

• 18 years previously at Netsuite

• 1000+ customer solutions

• Extreme Netsuite expertise

http://www.slideshare.net/OzDevelopment/redcat-racing-sets-the-pace-with-oz-link-25519638


What Else Does OzLINK Do?

eCommerce

Warehouse

Shipping

OzLINK Extends NetSuite


• Expert Netsuite administration in a shared model• Comprehensive solutioning and design for the complex setup• Guidance during implementation and first year live

appficiency

Q & A

Business

How to Really Manage ASNs in NetSuite