Grab Your Project by the Horns

9/29/2013 #bbcon @KJCollins1 1

Grab your Project by the Horns Project Management Tips & Tricks

PRESENTED BY KAREN JAEGER COLLINS, PMP


WHO AM I AND WHY AM I TALKING ABOUT THIS TOPIC?


KAREN JAEGER COLLINS

• Senior Project Manager and Strategy Consultant for Zuri Group

• PMP Certified, with 7 years of Project Management experience

• Previous Blackbaud employee

• Type A personality


TWEET ABOUT OUR SESSION!!

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@KJCOLLINS1


WHY ARE YOU INTERESTED IN THIS TOPIC?


WHAT IS PROJECT MANAGEMENT?


Attribution: www.careerealism.com


WHAT IS PROJECT MANAGEMENT?

Status Report

Project Plan

Budgeting

Scope of Work

Kick-off

Go-Live

Milestones

Efficiency

Quality Assurance

Stand-up

Bandwidth

Resources

Estimates

Logistics

Hours

Meetings

Methodology

Process

Documentation

WBS

Sync

Deliverables

Goals Monitor & Control Planning

Timeline

Success

Requirements

Critical Path

Risk Analysis

Stakeholders

Mitigate

Cost


Attribution: UPS


PROJECT MANAGEMENT DEFINED

WIKIPEDIA

• The discipline of planning, organizing, motivating and controlling

resources to achieve a specific goal. A project is a temporary

endeavor with a defined beginning and end (usually time-constrained,

and often constrained by funding or deliverables), undertaken to meet

unique goals and objectives, typically to bring about beneficial change

or added value.

PMI AND THE PMBOK

• Project management is the application of knowledge, skills and

techniques to execute projects effectively and efficiently. It’s a strategic

competency for organizations, enabling them to tie project results to

business goals — and thus, better compete in their markets.

Attribution: PMI Institute and Wikipedia


PROJECT MANAGEMENT DEFINED

The discipline of planning, organizing, motivating and controlling

resources to achieve a specific goal. A project is a temporary endeavor

with a defined beginning and end (usually time-constrained, and often

constrained by funding or deliverables), undertaken to meet unique

goals and objectives, typically to bring about beneficial change or added

value.

1. TEMPORARY: DEFINED BEGINNING AND END

2. UNIQUE GOALS AND OBJECTIVES

3. CHANGE (MANAGEMENT)

4. DISCIPLINE

5. MOTIVATING

TIP: Define your responsibilities: Program v Project Management


PROJECT MANAGEMENT TRIANGLE

Attribution: I, John Manuel Kennedy T.


TIP: CHOOSE 2 PRIMARY CONSTRAINTS

Attribution: I, John Manuel Kennedy T.

TIME BUDGET

QU

AL

ITY

PICK

2


SANITY CHECK

• Buzzwords associated to Project Management

• The definition of Project Management

• How to tell the difference between a “Project” and a “Program”

• Project Management Triangle

TIPS: Prioritize 2 of the 3 primary project constraints

Define expectations: Program vs. Project Management

WHAT HAVE WE LEARNED THUS FAR?


5 PROJECT MANAGEMENT PROCESS GROUPS

Monitor & Control Initiating Closing

Executing

Planning

Attribution: PMBOK


INITIATE AND PLAN

• Requirements

• Goals

• Stakeholders

INITIATE

• TLAs

• WBS

• Bottoms-Up Planning

PLAN

TIPS: Receive criteria for success before ownership

Beware of the TLAs!

Actions speak louder than words

Monitor &

Control Initiating Closing

Executing

Planning


LBJ took the IRT

Down to 4th Street USA

When he got there

What did he see?

The youth of America on LSD

LBJ IRT USA

LSD LSD LBJ

FBI CIA FBI

CIA LSD LBJ

INITIALS BY HAIR CAST

Attribution: Hair, the musical


WORK BREAKDOWN STRUCTURE DEFINED

WIKIPEDIA

• A deliverable oriented decomposition of a project into smaller

components.

• A WBS also provides the necessary framework for detailed cost

estimating and control along with providing guidance for schedule

development and control.

PMI AND THE PMBOK

• The work breakdown structure can be used to effectively decompose

the project scope, to improve estimating, to better control the project

execution and to more accurately verify project completion.

• The work breakdown structure approach allows us to visually see the

work that is needed in order to complete a project.

Attribution: PMI Institute and Wikipedia


TIP: Create your WBS in your project planning tool!

1. Action Tasks

2. Phases

3. Groupings and Task Dependencies

4. Duration (x2)

5. Resources


EXECUTE AND MONITOR & CONTROL

• Motivation Recognition

• Realistic Goals

• Rigid state of flexibility

EXECUTE

• R-E-S-P-E-C-T

• Personality Management

• Team Dynamics

MONITOR & CONTROL

Monitor &


Executing

Planning

TIPS: The “P” in PM stands for Personality more so than Project

Rigid state of flexibility

Respect and acknowledge skill sets

Praise Alerts!


Attribution: www.competitive-excellence.com

TIP: PERSONALITY MANAGEMENT



CLOSURE

• Evaluation

• Open Mind

• SHARE

LAST BUT NOT LEAST…CLOSURE

Monitor &


Executing

Planning

TIPS: Acknowledge the good and the bad

Ask for help!


SANITY CHECK

• 5 Process Groups of Project Management

• Risk Mitigation vs. Issue Management

• Define the project’s criteria for success FIRST

• When TLA’s first hit pop culture

• WBS definition

• Personality Management is not easy

• Give credit where credit is due

• Don’t move on too quickly, remember the last phase

WHAT HAVE WE LEARNED?


TIPS FROM TODAY

• Prioritize 2 of the 3 primary project constraints

• Define expectations: Program vs. Project Management

• Receive criteria for success before ownership

• Beware of the TLA’s

• Actions speak louder than words

• Multi-purpose your WBS

• The “P” in PM stands for Personality more so than Project

• Rigid state of flexibility

• Respect and acknowledge skill sets

• Praise Alerts!

• Acknowledge the good and the bad

• Ask for help!


THANK YOU!

KAREN JAEGER COLLINS, PMP

[email protected]

Business

Grab Your Project by the Horns