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Whether you're running a large creative project for a client or delivering a component to someone else's project, it can be challenging to move from the "concept" of what you want to accomplish to a breakdown of deliverables and comprehensive schedule for getting the work done. Join Dave as he walks through some approaches to brainstorming the scope of work, defining an execution schedule, and getting the right people working together to see the project through to completion.
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From Ideas to Gameplan: Scoping and Scheduling
Creative Projects WebinarDavid Younger, PMP
WHAT needs to be done? Scope defining the scope, breaking down the work
HOW to do it? Schedule activities, time, effort
WHO to do it?
Resourcing considerations: skills, availability, options
Operational Work:
What is a Project?
Project: A temporary endeavor undertaken to create a unique product, service, or result.
Ongoing activity which produces repetitive products, services, or results. “Business as Usual” activity which sustains the organisation over time
VS
Scenario: You’re a member of a marketing department at a large company, and you’ve been asked to manage a project to deliver a for a new movie.
It and must deliver
Let’s take an example
campaignstarts
immediatelyby Sept 1st
Scoping the Project
Step 1: Document the Scope
Project Scope: The work that must be performed to deliver a product, service, or result with the specified features and functions
Scope Creep: Adding features and functionality (project scope) without addressing the effects on time, costs, and resources, or without customer approval
How? Get it in writing! Scope Statement, SOW, etc.
Step 2: Break down the work
“Divide and Conquer” Technique: Decomposition: subdividing
the project scope and deliverables into smaller, more manageable components.
Scheduling the Work
How? Starting with the work you’ve broken
down, determine the activities needed to deliver that work:
Step 1: define the activities
Map out the order and interdependencies of the activities:
Step 2: sequence the activities
You should be able to assign a person (or people) who can work on that task, and how long you expect that task to take.
Techniques: Past experience Expert opinion Interviews with resources
Step 3: estimate durations & resources
After completing this exercise for all work, you should have a first draft of the schedule.
Time to interconnect, tweak, and finalize the schedule.
Step 4: put it all together
Resourcing the Work
When estimating and assigning resources to project task work, some considerations should be made for: Skill set Availability Outsourcing/subcontracting
Some considerations
To Summarize
Document the Scope
Break Down the
Work
Define the
Activities
Sequence the
Activities
Estimate duration
s and resource
s
Put it all together
Tools & Ideas
Questions?
Referenced in this presentation: Microsoft Project [microsoft.com/project] X-Mind [xmind.net]
Where else to look: Project tools for Creative Projects
[bit.ly/JGwdnq] Mind Mapping Software [bit.ly/JkML5T] Project Management Institute [pmi.org]
mindmap example
schedule example
