REPLACING WEB-BASED TIME-CLOCKWITH A PHYSICAL RFID TIME-

CLOCKBY: KEITH OGDEN

FOR: ANALGESIC HEALTHCARE

AGENDA

Problem

Possible Solutio

n

Final Recom

mendation

OVERVIEW:

•Explain the Opportunity

•Discover benefits and risk of the Strategic Solution

•Make a final recommendation for improving the time-clock system

INTRODUCTION•Current Web-based system is slow and wastes up to 10 minutes per day of each employee

•Previous system was a bio-metric hand scanner leased with fees.

•A new RFID card system with in-house software will save time and money

THE OPPORTUNITY:

•The Current Situation

•Key Success Factors

•Analysis of Alternatives

•Strategic Solution Option

THE CURRENT SITUATION

•Loss of over 16 hours of productivity per day

•Equals $240 to $320 per day in wages

•Or $1,300-$1,700 per week

•Translates to $67,000 - $88,000 per year

KEY SUCCESS FACTORS

•Need the buy in from the I.T Department

•Need the C.E.O’s approval for allocation of time and resources to solve this problem

AGENDA

Problem

Possible Solutio

n

Final Recom

mendation

ANALYSIS OF ALTERNATIVES

•BIO-METRIC Hand or Finger scanners

•BIO-METRIC Face or Retina scanners

•RFID card or key-fob system

BIOMETRIC HAND AND FINGER SCANNERS

•High level of I.D. verification

•Fast, but environmental elements can interfere

•Sanitary concern

BIO METRIC FACE AND RETINA SCANNERS

•High level of I.D. verification

•Low sanitary concern, but may require key pressing

•Higher cost

•Complex, might be slower than RFID

RFID CARD / KEY-FOB

•Less expensive than bio-metrics

•Fast – less than 1 sec to recognize card swipe

•More sanitary

RFID TIME CLOCK HTTPS://EASYCLOCKING.COM/TIMECLOCKS-PROXIMITYCARD

DUAL RFID AND FINGERPRINT READER HTTPS://EASYCLOCKING.COM/EC500

STRATEGIC SOLUTION

•Acquire and implement a RFID proximity Time Clock

•Evaluate Software Requirements

•Present findings to CEO for approval

BENEFITS OF STRATEGIC SOULTION

•Saves time and money

•RFID is over 600x faster than current system

•99% of the $67,000 to $88,000 in wages saved

•Sanitary- no need to touch common surface

•Durable and long lasting and inexpensive

•Improve morale by reducing stress

RISKS OF STRATEGIC SOLUTION

•Losses due to hardware and software

•Time required to develop software

•Potential misuse

•Forgetting or losing card

AGENDA

Problem

Possible Solutio

n

Final Recom

mendation

FINAL RECOMMENDATION

•Adopt a RFID Time-Clock System

•Utilize In-house Developed Software

•Use Key-fob RFID style cards

IMPLEMENT FINAL RECOMMENDATION•Purchase RFID Time-Clock

•Analyze Software Requirements

•Contact payroll company

•Assess and plan time to integrate system

•Setup and test

•Plan a company meeting for roll out of new system

HIGHLIGHTED REFERENCES

Ogden, A. (2014, 4 20). A.R. Manager. (K. Ogden, Interviewer)Copeland, J. (2014, April 20). I.T. Director. (K. Ogden, Interviewer)Easy Clocking Company (Timeclocks-proximitycard). (2014, 5 1). Retrieved from Easy Clocking Web Site: https://easyclocking.com/timeclocks-proximitycardEasy Clocking Company (EC500). (2014, 5 1). Retrieved from Easy Clocking Company EC500 Biometirc and RFID: https://easyclocking.com/ec500Easy Clocking Company (Home Page). (2014, 5 1). Retrieved from Easy Clocking Web Site: https://easyclocking.com/Easy Clocking Compnay (Ordering). (2014, 5 1). Retrieved from Easy Clocking Compnay Online Store: https://easyclocking.com/orderingJason Q. Freed. (2011, July 28). Hotel News Now. Retrieved from Hotel News Now: http://www.hotelnewsnow.com/Article/6079/RFID-offers-less-maintenance-and-a-wow-factortshirt_angel_ch. (2014, 5 2). Ebay. Retrieved from Ebay Listing: 100x 125Khz RFID Proximity ID Card Token Tags Key Keyfobs Access Control 3 Color: http://www.ebay.com/itm/100x-125Khz-RFID-Proximity-ID-Card-Token-Tags-Key-Keyfobs-Access-Control-3-Color-/251308590444