English for Presentations - Presentations Matter

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Text of English for Presentations - Presentations Matter

  • 1. WebinarPresenting in EnglishSession 1-Presentations Matter
  • 2. SUMMARY Some barriers to giving a successful presentation Preparing to give effective presentations Summarizing the content of a preparation Look at some factors which contribute to making presentations more focussed from the audiences viewpoint Language to talk about presentations
  • 3. What is a presentation? [C] a talk giving information about something The speaker gave an interesting presentation on urban transport. [C] an occasion when prizes, qualifications, etc. are formally given to those who have won or achieved them The presentation of prizes and certificates will take place in the main hall. http://dictionary.cambridge.org/
  • 4. Reasons for holding presentations Who is the presenter? Why is the presentation being held? What, exactly, is he going to talk about? What conclusions does he draw from the presentation? List some reasons why people go to presentations. To get information To go on a journey To be entertained Because they were told to For a free lunch http://www.youtube.com/watch?feature=player_embedded&v=_HOUs9cF5uo
  • 5. The Audience The audience may be listening to you in their second, third, or fourth language. They might hungry or tired. They could be jetlagged or have travelled a long way. They may be of a higher status or important people in their company or role. There may be people in the room who are expert on what you are presenting. Maybe the mood in the room is positive or negative. Remember memory and attention. The way you structure the presentation should take these factors into account.
  • 6. Memory and Attention Remembering information over time 7 6 5 4 3 2 1 0 Ih Id 2 d 1 w 2w 1 m 2 m 1y
  • 7. Memory and Attention 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Primacy and recency effects
  • 8. The Presentation Journey Beginning-middle-end and remember the psychology Decide on the level of formality Introduce yourself-decide the amount of information you want to give Start-basic information-outline the journey Tell them the destination-why they are there Take them through in steps Review your conclusions and what you want the audience to take way with them Give your summary then your conclusions before making closing remarks and taking questions from the floor
  • 9. The Presentation Journey Decide what you want say to your audience. (a) Make sure you choose and prepare the equipment to make your presentation interesting. (b) Find out exactly who you are talking to. (c) Practice your presentation. (d) Be sure that the presentation is well-structured. (e) Check the room you are going to talk in. (f) Listen to this presentation. While you listen match the ideas a-f to the sections of the presentation.
  • 10. Welcome. Giving a preparation can be a nerve-wracking experience for many of us no matter how small orlarge or small the audience. Today well look at some things you can do to prepare yourself to give aneffective preparation, one which will keep attention focussed and make sure that you get your contentacrossand remembered. First of all, its important to know your audience. How many people are going tobe there? Where are they from? Are they external to your company or colleagues? What information andfeelings do they want to leave with? How much do they already know? Secondly, the venue is important too.Make sure you visit it prior to your presentation date. Ask yourself; Where will they sit? Where will I stand?What do they already know? How will I organise the space? Where will I place any equipment Im using?Make certain your objectives are clear in your mind. This will help you prepare effective, interesting andinformative material. Dont forget, you want your audience to remember something informative andinteresting. This will also help you to design a well-organised presentation and a well-organisedpresentation is easier to understand. Your audience will wan to leave having learnt something useful andnew. Next, make sure the presentation has a beginning, middle and end. Number or bullet point separatepoints as this will allow the audience to follow what you are saying. A well-organised presentation is mucheasier to understand. However remember that you shouldnt read these points to your audience-you shouldspeak to your audience not the board. There are many kinds of AV aids you can use, from whiteboard or flipchart to Microsofts latest PowerPoint package or other software. Whatever you choose to use make sure itsuits your audiences needs and be sure material is interesting. Finally, have some notes of your mostimportant points, perhaps on cards if this helps, and once again, remember to speak to your audience. Its agood idea to practice giving your presentation out loud so you can check your timing. Maybe in front ofsomeone you know. Ask a colleague to give you feedback and dont be afraid to ask for advice.
  • 11. The Presentation Journey Plan ahead-structure your presentation Understand and connect with your audience Use VAs to underline your message Use effective presentation techniques Project a positive attitude Anticipate likely questions
  • 12. The Language of Presenting Complete the excerpts from the presentation with items from the box. Which ones are not included in the presentation? audience Audio Visual Aids (AVs) be informative structure venue objectives opening remarks introduction well-organized content feedback summary body-language conclusion signposting closing remarksPresenting in English questions from the floor
  • 13. The Language of Presenting Secondly, the_________ is important too. Make sure your _________are clear in your mind . A _________ presentation is much easier to understand. There are many kinds of ________________ you can use. Its important to know your_____________ Ask a colleague to give you___________. Be sure material is _______________. Presenting in English
  • 14. Beginning a Presentation Good morning everyone. Nice to see so many of you here today. I hope youre all comfortable and can hear me OK. The subject of this presentation is the marketing plan for the next three years. Basically there are three main points I want to cover today. If you look at the first slide you can see them listed there. First, Im going to talk about the new product range aimed at the Asian market. Secondly, Ill talk about each of the products and our ideas for taking them to market. Finally, Id like to talk briefly about our competition. OK. So lets get started. As I said, the first point is our product range... Next time well have a look at how to structure presentations The beginning, middle and the end...
  • 15. Presentations in English Any questions? Thanks for your participation!
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