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ENGAGE YOUR AUDIENCE, MAKE YOUR POINT• Your presentation is over and people are walking out
of the room. What do you want them to be thinking about? Make sure you say that first and last.
• You're the one telling the story, not the slides. Look at every element on each slide as a graphic--text and images alike. Avoid complete sentences: use bullet-point lists of single words and short phrases.
BASICS OF SLIDE CONSTRUCTION
• Remember the contrast: dark on light, light on dark. Stick with two or three font styles and sizes, none too small for people in the back row to read. No italics, no serifs, and no blinking--ever. Use drop shadows and other text effects sparingly.
BASICS OF SLIDE CONSTRUCTION• Play it safe by embedding everything in your
presentation: fonts, images, other graphics. This will increase the size of the presentation file, but today's hardware should handle it. Besides, 16GB USB flash drives cost less than $20. (See below for instructions on compressing embedded videos and other graphics in PowerPoint 2010.)
• Keep diagrams simple. If a chart or table has more than a dozen elements, break it up or consider printing it and distributing it as a handout or posting it online.
• Timing is everything--keep a brisk pace, but not too brisk. The key to maintaining the right pace is practice, practice, practice. Avoid slide fatigue by averaging two or three slides per minute at most.
BASICS OF SLIDE CONSTRUCTION
USE VIDEO AND IMAGES THAT ENHANCE YOUR MESSAGE
• One of the maxims of show business is show, don't tell. Images--whether still or moving--capture an audience's attention and can add impact to any presentation. But they can also serve as a distraction, diverting people's attention away from the points you're trying to make.
• PowerPoint 2010 adds new features for editing images and video. Two of my favorites make it easy to remove the background from photographs and to compress embedded images and videos. Unfortunately, you can't insert a link to video on a Web site in the 64-bit version of Microsoft Office, as is explained on the Microsoft Answers forum. You have to download the file and embed it in the presentation.
USE VIDEO AND IMAGES THAT ENHANCE YOUR MESSAGE
• Cropping the background out of a picture is almost automatic when you use PowerPoint 2010's aptly named Remove Background feature. Simply select the image, choose the Format tab under Picture Tools on the ribbon, and click Remove Background in the Adjust section to the far left.
USE VIDEO AND IMAGES THAT ENHANCE YOUR MESSAGE
• You'll probably have to manually tweak the background crop by dragging the borders of the portion of the image PowerPoint selects for you, and by using the Mark Areas to Keep and Mark Areas to Remove buttons. The feature can't match the precision of Adobe Photoshop and other image editors, but for most presentations, it does well enough
USE VIDEO AND IMAGES THAT ENHANCE YOUR MESSAGE
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• During a presentation, it is very annoying to have the pointer (the little arrow) come on the screen while the presenter is speaking. It causes movement on the screen and draws the audience attention from the presenter to the screen. The pointer comes on when the mouse is moved during the presentation. To prevent this from happening, after the Slide Show view has started, press the Ctrl-H key combination.
TURN THE POINTER OFF
• This prevents mouse movement from showing the pointer. If you need to bring the pointer on screen after this, press the A key. If the pointer does appear during your presentation, resist the urge to press the Escape key – if you do, it will stop the presentation and drop you back into the program. Press the A key or Ctrl-H to make the pointer disappear.
TURN THE POINTER OFF
DON'T FORGET THE DRESS REHEARSAL• Even if the presentation runs without a hitch back
at the office or in the hotel room, always test it beforehand at the actual venue on the hardware you'll use to present it. Think about the people sitting in the back row--and the front row and on either side of the room, for that matter.
• Sometimes the most thorough preparations won't prevent disaster. Always have a backup plan in mind if the presentation goes belly up. You may actually have to make eye contact with the audience. This is when your rehearsals in front of the mirror will pay off.
DON'T FORGET THE DRESS REHEARSAL
• Learn how to give a good speech without PowerPoint. This takes practice, which means giving speeches without PowerPoint. Believe it or not, public speaking existed before PowerPoint, and many people remember it as being a lot better then than it is now.
SOME MORE TIPS ON HOW TO MAKE AN EFFECTIVE PPT.
• A few people use presentation software in extremely effective ways—Steve Jobs and Stanford Law Professor Lawrence Lessig are two examples. Al Gore’s use of Keynote in the movie “An Inconvenient Truth” was a good model. But these three examples don’t look at all like the way most people use PowerPoint. Avoiding bad PowerPoint habits means, first and foremost, becoming a good public speaker.
SOME MORE TIPS ON HOW TO MAKE AN EFFECTIVE PPT.
• Don’t “cue” the audience that listening to your speech means getting through your PowerPoint presentation. If the audience sees that your PowerPoint presentation is the structure of your speech, they’ll start wondering how many slides are left. Slides should be used asynchronously within your speech, and only to highlight or illustrate things. Audiences are bored with oral presentations that go from one slide to the next until the end. Engage the audience, and use slides only when they are useful.
SOME MORE TIPS ON HOW TO MAKE AN EFFECTIVE PPT.
• Concentrate on keeping the audience focused on you, not on the screen. You can do this by using slides sparingly, standing in front of the audience in a way that makes them look at you, and, if possible, going to the screen and using your hand or arm to point out things on a slide.
SOME MORE TIPS ON HOW TO MAKE AN EFFECTIVE PPT.
• If you expect to be using PowerPoint a lot, invest in a remote “clicker” that lets you get away from the computer and still drive your presentation. If you don’t have one of those, it’s better to ask someone to run the presentation than to be behind a screen and keyboard while you talk.
SOME MORE TIPS ON HOW TO MAKE AN EFFECTIVE PPT.
RESOURCES FOR POWERPOINT PRESENTERS
MakeUseOf: 10 Powerpoint tips for preparing a professional presentationEllen Finkelstein: PowerPoint tips, techniques & tutorialsMicrosoft at Work: 12 tips for creating better PowerPoint presentationsFripp & Associates: 12 mistakes made when creating PowerPoint slides and how to correct them
Success Begins Today: Do you make these mistakes with PowerPoint?Boston.com Job Doc: 7 PowerPoint mistakes that drive people crazyPowerPoint Ninja: Death by (Bad) PowerPoint--part ILifeHacker: Five ways to not suck at PowerPoint (slide show, appropriately enough)
SOURCES
http://www.thinkoutsidetheslide.com/articles/ten_secrets_for_using_powerpoint.htm
http://www.utexas.edu/lbj/21cp/syllabus/powerpoint_tips2.htm
http://howto.cnet.com/8301-11310_39-20104882-285/how-to-use-powerpoint-effectively/
CREATED BY:
Hannah Grace Lynn P. Marcelo
2012500701
FV1216
September 3, 2012
Requirement of Prof. E. Globio
C1A1Y
