Should Your Company Invest In Document Storage Services?

Even in the so-called computer age we live in, where almost everything is written and stored on digital devices, we are still faced with the challenges of storing important business documents and paperwork. Let’s face it, while it is easier to store documents in our external disk drives, there is still a need for tangible documents.

Where do we keep them and how do we keep them safe?

Document storage services gained popularity just some years ago, when identity theft became a crime to fight. Hacking incidents are recorded on an almost daily basis which drive businesses in increasing numbers to pay more attention to how they store their documents.

How secure are your document storage arrangements?

Most businesses either have documents stored in old school file storage boxes, or in their Google Drives where they think they’re secure and easily accessed when they need them. The thing is, you don’t need your files easily accessed, if that means they could be easily accessed by just about anyone. You can be very meticulous with your passwords, but hackers have proven how adept they are in their jobs, too.

If you think of a professional document storage service as an unnecessary expense of your company, think of it this way: it is an investment you have to make to ensure your information stays unharmed. To top it all off, many customers would prefer you to have your data stored in secure locations—where nothing and no one can freely access them. It has to be a system that is fire, flood, and hack-proof.

Still undecided whether to invest or not in document storage services?

You can then free up office space.

Through time, your office builds an empire’s worth of documents, and you start seeing them as the clutter they make rather than as important deals and contracts! Signing up for a document storage service would give your office space a boost. You not only de-clutter your workspace and become more focused, but you will also have the security of knowing your confidential documents are safe.

You can have them when you need them - fast.

When you have documents kept in file storage boxes in the office, it could be challenging and a little overwhelming to locate where they are, especially when you need them in a hurry. Document storage services usually include fast retrieval services, complete with direct to desk pickup and delivery.

You get to back up your important information and documents.

No office could ever be free from the risk of theft, fire or flood. Document storage services typically include scanning services, which means your documents are backed up electronically should anything happen to the hard copy.

We might not always realise it on time, but all your business documents are equally important and should be kept where they are safe and guarded. You may be confident that your workplace is secure, but there are instances when we’ve seen even the biggest companies’ data hacked and used for identity theft as well as other related crimes. Don’t take the risk.

Get in touch with a secure document storage service provider today.

Find out how we can help you with your document storage by visiting us at:www.blutex.co.uk

Give us a call on: 020 8526 8181

Or email us at: sales@blutex.co.uk