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2008 - Council approved Professional Services Contract with Killis Almond Architects to begin Master Plan of City Hall rehabilitation
2009 - Contract amended to include Phase I for the rehabilitation of the City Hall and Library Building
2010 – Contract amended to include Phase II for the central plant with ice storage
2011 – Contract amended to include voter approved rehabilitation of the City Auditorium
Rehabilitation of City Hall Rehabilitation of old Public Library, including
expansion Central Plant serving:
City Hall old Library Utility Building Auditorium, including annex
CDBG $ 761,000 ARRA 216,616 Fund 504 1,776,698 Fund 508 5,000,000 Fund 508 2,500,000 504,508 Contingencies 177,030 EECBG 865,000 Fire Station Savings 200,000 WIC 600,000 Water/Wastewater Admin Space 131,000 Utility Billing Building HVAC 135,065 Auditorium Half-Cent Approval 3,750,000 Total Revenue $16,112,409
Design Contract (KAA) $ 1,218,474 Construction Management 165,000 Construction Contract (Stoddard) 8,740,748* Relocation 293,000 Demolition 141,317 Asbestos Abatement 103,337 Security System 119,084 HVAC Equipment 499,217 Central Plant (per CO#1) 1,765,085 Revised Auditorium 2,614,186
Total Expenses $15,659,448*figure did not represent contract amount
Original Contract Amount $9,083,000*
Included $500,000 contingency $500,000 spent
Revenue $16,112,409 Expenses $15,659,448 $452,961
Remaining funds will be used for: Furniture Landscaping and
site amenities Movers
Budgeted funds remaining $296,750.60 Add CDBG eligible costs $131,354.24
Chair Lifts $120,060.00 Demo Supervision $11,294.24
Add FUMC purchase $125,000.00
Total funds available $553,664.84
Total funds available $553,664.84 Still needed:
Furniture 229,698.55 OfficeWise, Bart Turner & Assoc., and West Office Furniture**
Equipment (refrigerators, etc.) 4,000.00 Moving 80,000.00 Hardscaping 232,463.00
Stoddard Construction** (City crews will demo) Reese Albert
Landscaping 7,503.29
**recommended bid
Funds remaining $7,503.29 Inadequate to develop site Such funds never included in any
prior contract, and only recentlydesigned (a contribution by Schertz)
Staff requests an additional $150,000 to implement a Landscaping plan that features drought-tolerant plant
materials using xeriscape principals If it is the Council’s desire, an interpretive system could
be included as a public demonstration site
Originally built as the City’s “Public Library” Most recently served as home to Health Department, included
Health Admin, Nursing, WIC, Pharmacy, etc. Will soon serve as home to Departments of Neighborhood &
Family Services and Community & Economic Development Staff recommends that the building be referred to as the
Community Development Building while preserving the original name on the historic structure
Modifications to custodial services in “new” buildings Change in needs Desire to increase building maintenance level
Operation of Central Plant Staffing/Expertise
1. Approval of budget of remaining funds a. Consideration of additional funds for landscaping and other site amenitiesb. Approval of hardscape bid by Stoddard Construction
2. Approval of furniture purchase from West Office Supply
3. Consideration of renaming the old “Public Library” to the Community Development Building
4. Consideration of operational issues related to occupancy of rehabbed buildings
Or is it really the beginning…?
Per Change Order #1 $1,765,085 Trane Equipment 499,217 Total Central Plant Cost $2,264,302
City Hall 32% 724,577 < Utilized 5 days per week
Old Library 13% 294,359 < Utilized 5 days per week
Water Billing 6% 135,858 < Utilized 5 days per week 100%
Auditorium 33% 747,220 < off peak, select # days / year
Auditorium Annex 16% 362,288 < off peak, select # days / year
Total 100% $2,264,302
In Spring election, voters approve $3,750,000for Auditorium enhancements
Design Fees (includes Sound & Lighting Consultants) $ 334,500
Construction Mgmt 32,950
HVAC Equipment and Installation 1,109,508 Foundation, Plumbing, Fire Protection 180,856
Remaining funds for lighting, sound, rigging, seating, lobby, windows, curtains, etc. $2,092,186