03/05/2023 Invoice Processing 2016 1

AP AutomationC2S Solutions 2016

03/05/2023 Invoice Processing 2016 2

About us• We are Click2Scan Ltd• Formed in 2007• Provide invoice processing and digital mailroom solutions• Platinum partners with ABBYY (FlexiCapture) & Spielberg

(FileDirector)• Developers of Zahara - Purchase Management system• Sage 50 / 200 developers• Canon scanner partners

03/05/2023 Invoice Processing 2016 4

• Workflow• Approvals• Response

• Accounts Posting• PDF Filing• Dashboard

• OCR Recognition• PO Matching• Line Matching• Accounts

lookups

• Emails• Scanning

Capture Read

ApprovalsUpdate

Our AP Solution

03/05/2023 Invoice Processing 2016 5

AP Solution Components

Capture Read

ApprovalsUpdate

03/05/2023 Invoice Processing 2016 6

Our AP clients include

03/05/2023 Invoice Processing 2016 8

Invoice processing in 3 steps

Read Invoices• Scan• Load from folder• Extract from email

Check & Edit• Make corrections• Coding• PO Matching• Approval path

Export• Update accounts• Retain PDF copy• Trigger Approval

03/05/2023 Invoice Processing 2016 9

Key Applications

ABBYY FlexiCapture for Invoices

FileDirector eDMS

Zahara Purchase Management

Santiago Email Workflow

03/05/2023 Invoice Processing 2016 10

ABBYY FlexiCapture Data Extraction• Based in Munich, Germany• Produced the world’s best balanced OCR / ICR software• Developers of FlexiCapture for Invoices• FlexiCapture now at Version 11r5 (v12 due 2017)

• Easy to deal with, great products

03/05/2023 Invoice Processing 2016 11

FlexiCapture: Key Features• Supplier & coding sync from ERP (e.g. SAGE, Xero, etc)• Accurate Line item recognition • Purchase order matching• Splitting invoice by nominal • Training of recognition if not perfect• Unlimited look-ups and logic• Duplicate processing prevention

03/05/2023 Invoice Processing 2016 12

FlexiCapture: Benefits

Detailed

Intuitive

Flexible

03/05/2023 Invoice Processing 2016 13

FileDirector Secure filing

• Based in Duisburg, Germany • Developing document management systems for 30 years• FileDirector is now at version 3.2 – 12 years old • Continuous R&D• Easy to do business with • Easy to integrate with

03/05/2023 Invoice Processing 2016 14

FileDirector: Key Features• Web, Windows, iOS & Android access• Centralised filing of all documents• Unlimited approvals and workflows• Scan, Office Icons, Import, Integrate• High security and control • Full HMRC compliance – audit trail, version control, etc• Based on Windows/SQL/IIS/.Net

03/05/2023 Invoice Processing 2016 16

Zahara Invoice Approval

Simple purchase approvals

Simple invoice

approvals

Dashboards & Analysis

03/05/2023 Invoice Processing 2016 17

Santiago Email Workflow• Server-based scheduled process• Works with:• IMAP• Office 365• Exchange• Gmail

• Simple, yet powerful, filters• Convert or decrypt attachments

03/05/2023 Invoice Processing 2016 18

A Typical Topology

Purchase Management

Email / Attachment Management

C2sDb.local

ABBYY FlexiCapture

Invoice Recognition / Data Extraction

FileDirector EDRMS

Approval Workflow & Document Storage

1

2

3 4

5

6

7

03/05/2023 Invoice Processing 2016 19

Approvals

Binary Approvals: “Please Approve or Reject”

Or

Coding Requests“Please code this invoice” – Nominal, cost, project etc

03/05/2023 Invoice Processing 2016 20

Dashboards

03/05/2023 Invoice Processing 2016 21

Visuals

Filtered lists Snapshots

03/05/2023 Invoice Processing 2016 22

Analysis

03/05/2023 Invoice Processing 2016 23

Summary• We process invoices from emails or paper• Scalable solutions – modular and affordable• Flexible approval processes• Utilities and tools for staging, syncing and maintaining• Full support and backup

Capture Read Approve Post

03/05/2023 Invoice Processing 2016 24

Key Benefits

Control Visibility Efficiency Analysis