Business TravelManagement

Lynn Brandham, Otago Polytechnic 2009

Business Travel Management

• Faciliting the travel arrangements of the members of your organisation

• Travel is vital when face to face communication essential for understanding e.g. new products, training, meetings requiring complex negotiating http://www.flickr.com/photos/jof/

Business Travel Management

Vital information required to ensure you complete your task

• Name

• Purpose

• Duration

• Where

• Budget

Business Travel Management

• What further information will you require?

• Design a form which will ensure you receive all relevant detail.

Business Travel Management

• Booking forms are a record of the employee’s

requests – you can refer to the form for

confirmation in case of disputes

• Finance Department can use for cross referencing

expenses claimed

Business Travel Management

• Good knowledge of your companies agreements

with suppliers are vital for your success

• Ensure you are familiar with all aspects of your

preferred suppliers business e.g. 24 hour contact

details for travel agent, services available in hotel

rooms

Business Travel Management

• Methods of Payment e.g. company credit card

• Authorisation for travel – must be submitted prior to bookings being actioned

• Expense claim documentation

http://www.flickr.com/photos/eliazar/2345895971/

Business Travel Management

• Knowledge of the following legislation is relevant to your position

• Privacy Act 1993

• Health and Safety in Employment Act 1992

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