MADE BY-GAURAV

SIMRAN

RONEET

SHIVANGI

•A Document is a paperwork, recording

and evidencing a transaction or an

event.

•In accounting, such documents are

known as “SOURCE DOCUMENTS”.

TYPES OF SOURCE

DOCUMENTS• CASH MEMO

•INVOICE OR BILL

•RECEIPT

•PAY-IN-SLIP

•CHEQUE

•DEBIT NOTE

•CREDIT NOTE

CASH MEMO

•It is prepared by the seller when he sells

goods against cash.

•It has details like goods sold, quantity,

rate of each item etc.

•It is an evidence for the purchase for

goods purchased against cash, and for

the enterprise, it is an evidence of sales

for cash.

INVOICE OR BILL

•It is prepared by the seller when seller sells

goods on credit.

•It has details of the party to whom goods are

sold, goods sold and total sale account.

•The original copy is sent to the purchaser and a

copy for the same is kept with him as a proof for

the sales

•The bill received to the purchaser by the seller

act as a proof for credit purchases.

RECEIPT

•When cash is received from the customer,

a receipt for the amount received is issued.

The receipt is prepared in duplicate.

•The original copy is handed over to the

party tendering the payment and the

duplicate is kept for record.

•It contains details like rendering the

date,amount,name of the party, etc.

PAY-IN-SLIP

•It is used for deposting cash or

cheques into bank.

•It is a form available form a bank.

• Counterfoil – returned to

•Place a box – cheques n pay-in-slip

CHEQUE•It is a document which is drawn upon a

specified banker and payable on demand.

•The name of the party to whom payment

is to be made is written after the words

“PAY TO” , then the amount is written

•It must be dated and signed by the

drawer.

DEBIT NOTE

•It is made out evidencing that a debit

has been made to the A/C of the party

named in the debit note.

•The effect of debit note is that the

indebtedness to the supplier is reduced

or, if the A/Cis already settled, goods can

be purchased further without payment.

CREDIT NOTE

•It is made as a proof that credit has

been granted to a debtor.

•The effect of it that the amount of the

customer’s indebtedness is reduced or,

it is already settled, to enable the

customer to purchase goods to the

value of credit without further payment.

Vouchers

A voucher is a document evidencing a

business transaction.

Whenever a transaction is entered into, an

evidence to that effect is also established.

Examples: Cash Memo, Invoice or Bill,

Receipt, Pay-in-slip, Cheque and Debit or

Credit Notes, etc.

Types of Vouchers

1. Source Vouchers -

It comes into existence when a transaction is

entered into.

Examples:

1. Issue of cash memo on cash sales.

2. Issue of credit memo on credit sales.

3. Issue of rent receipt on receipt of rent and

so on.

Features of Source Vouchers-

Written document.

Details of transaction.

Proof of transaction.

Generally used for Business transaction.

Signed by the maker.

2. Accounting Vouchers-

It is a source or supporting voucher for cash

payments, cash receipts, invoices for credit

purchase and sales.

Before maintaining books these vouchers

are analysed to determine the account to be

debited and credited.

And then it is recorded in “Accounting

Vouchers”

Features of Accounting Vouchers-

Written document.

Prepared on the basis of evidence.

An analysis of documents.

Prepared and signed by Accountent.

In cash/bank voucher it is a receipt.

Types of Accounting Vouchers-

1. Cash Vouchers: Prepared at the time of

receipt or payment of cash and includes the

receipt or payment of cheques. Types of cash

vouchers :

Credit vouchers- Prepared when cash is received. It is

received against sales of goods, sales of fixed assets

and investments, receipt from debtors, withdrawal from

banks, etc.

Debit vouchers- Prepared when payment is made. It

may be made against expenses, purchase of goods,

purchase of fixed assets, payment to creditors,

deposited into bank, drawings, etc.

2. Non-Cash Vouchers or Transfer Vouchers:

Prepared for transactions not involving cash.

Examples: Invoices or Bills, Debit or Credit notes

etc. It is prepared for-

Credit sales.

Credit purchases.

Goods returned(inwards or outwards)

Rectifying the mistakes.

Preparation of vauchers-

It is prepared on the basis of three important

rules:

Debit all expenses and losses, Credit all

incomes or gains.

Debit what comes in, Credit what goes out.

Debit the receiver, Credit the giver.