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BudgetAlitsia DerezaDana GasiorowskaMichal OsmanskiEna Fejzagic
Presentation Outline
• .Budget: definition1.
Link between budget & controlling2.
Usefullness of budget3.
Conclusion4.
Budget: definition
• What is a budget in one sentence?
A budget is a business plan for short term.
• How is a budget created?
Mission statement-position analysis-strategic options-strategic plan-specific plans-budget
• Budgets are plans for each element of the
business and form altogether a strategic plan
Budget: definition
Budgets are tools for management’s planning and control,•an important part of a planning framework in well-run businesses•expressed in financial terms•convert strategic plans into actionable blueprints•define precise targets: cash receipts and payments, sales volumes and revenues, inventories, labour and production requirements,
Budget: definition
• Preparing budgets relies on an understanding of the financial statements (balance sheet,
income statement).
Link between budget and controlling
• Controlling:
“The process by which managers assure
that resources are obtained and used effectively and efficiently
in the accomplishment of the organisation’s objectives”
“Business Accounting and Finance”, T.Davies & B.Pain, 2001
• Budget: planning & control purposes
Link between budget and controlling
STEP 1 = before
Controlling while
establishing the budget
BUDGET
STEP 2 = after
Controlling once the budget is
implemented.
Link between budget and controlling
Step 1: during the budget preparation:
Budget coherent with strategy
Managers faced with uncertainty,
Obliged to answer questions &
Quantify company’s plans
• Plans can be readjusted
Link between budget and controlling
Step 2: during the budget implementation
Base to compare actual & expected results
Differences: variances
Corrective actions if necessary
Managers can learn from variances analysis
Basis for internal control
Link between budget and controlling
ObjectivesEssentialEssential!!
Activities
Indicators establishment
Variances detection
Variances analysis
Corrective actions
External Information
Info. System Elements EssentialEssential!!
EssentialEssential!!
EssentialEssential!!
Link between budget and controlling
Rules for effective budgetary control :
• regular data collection and analysis
• effective and rapid reporting systems
• reporting periods should be relatively short
(usually 1 moth)
• areas of responsibility of individual managers
clearly separated
Link between budget and controlling
• Budget: one of the benchmarks
• Benchmark: “Standard, or a set of standards,
used as a point of reference for evaluating
performance or level of quality.” www.businessdictionary.com
• Risks: e.g. setting goals to easy to achieve
Usefullness of budget
• Why budget must be taken into account? –
5 areas of usefullness
1. Budgets promote forward thinking and the possible identification of short-term problems
2. Budgets can help coordinate various sections of business
Usefullness of budget
3. Budgets can motivate managers for better results
4. Budgets can provide a basis for control
5. Budgets can provide a system of authorisation for managers to spend up to a particular limit
Usefullness of budget
• Most important advantages of budgetary control systems:
Coordination Responsibility accounting
Utilization of resources Motivation Planning Establishing a system of control Transfer of authority
• Disadvantages:
Set in stone Time-consuming Unrealistic Demotivating
Conclusion
• Not taking budget into account means no possibility for control, monitor and clear vision of the future activities of the organization.
• There is no single model of a perfect budgetary control system.
• Budgets: an imperative even for small businesses, in order to avoid business chaos
• Without a budget, an organization will be highly inefficient and ineffective.
Thank you for your attention!