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SAP ERP Financials - Controlling: Automaticaccount assignment OKB9 does not work

Posted by RAHEEM BAKSH Apr 22, 2013

Applies to:All releases of SAP for Financial postings made from a various applications like SAP-Logistics, SAP-Financials,

etc for more information, visit the Enterprise Resource planning homepage

SummaryAutomatic assignment occurs during postings in external accounting (with in the FI, MM, or SD components) if

you did not enter a CO account assignment object (cost center, order, or project) for a cost accounting relevant

posting. This is always the case if the R/3 System automatically created the posting row in question.

This paper highlights an alternative approach where standard default account assignment (OKB9) based on

Valuation area or Profit Center is not sufficient and a default account assignment based on Valuation area and

Profit center is required.

Author: Raheem Baksh

SAP ERP Financials - Controlling: Automatic account assignment OKB9 does not work

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Company: NovelERP Solution Pvt.Ltd.

Created On: Apr 2013

Standard SAP – Default Account Assignment (OKB9)

The standard SAP offers to specify a default account

assignment (Cost Center/Internal Order)1. Per company code2. Per Business area3. Per Profit Center4. Per Valuation area

In cases, where a default account assignment is to be specified below the company code, then “Account

Assignment Detail” field in OKB9 is used to specify a default CO object per Business area or Profit center or

Valuation area.

But system does not determined Default cost object from OKB9 for automatically generated lines that reference

the entire document and not individual items.

For More Information Read SAP Notes 105024, and 32654

Example: Key-

"DIF" (minor differences)

"UPF" (unplanned delivery costs)

"KDT" (tax exchange rate difference)

“OFF” (GTA)

"KDR" (exchange rate rounding)

Default Account Assignment in OKB9You can define automatic account assignments In OKB9 or defaults in the cost element masters data

record .The cost element master data record can determine these assignments per controlling area, and the

IMG per company code, business area, and/or valuation area.

Transaction Code - OKB9

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Here it is mandatory to set Minimum One Combination to call Default Account Assigned Object1. Valuation Area is mandatory2. Business Area is mandatory3. Profit center is mandatory

Here we have set as “1”Valuation Area is mandatory

Here whenever Prerequisite met from your Transaction System will pickup default cost center as per Valuation

area.

Define Substitution OKC9In substitution, the SAP System checks whether particular input values satisfy one or more user-defined

conditions. If the condition is fulfilled, the values are automatically replaced by other values.

Standard settings

The following callup points are defined in the standard SAP System for Controlling:• 0001 - Document row : Used for all CO-relevant postings in external accounting as well as for manual

postings in CO.• 0010 – Order: Used for order background processing and irrelevant for account assignment checks.

SAP ERP Financials - Controlling: Automatic account assignment OKB9 does not work

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• 0100 - Document header: Used for manual postings in CO, such as reposting costs or activityallocation.

Activities1. 1. Determine in which controlling area you want to substitute values.2. 2. Create a substitution.

Proceed as follows:

a) Choose the "New entries" function.

b) Enter the controlling area in which the substitution is to be executed.

c) Enter a callup point.

d) Save your entries

e) Choose "Environment -> Substitution".

f) Enter a name and a callup point for the substitution.

You can use an existing substitution as a reference.

g) Change the model data to meet your specifications, or copy them without changes.

h) Save your entries.

i) If you do not use a reference, proceed as follows:

j) Verify your entries by freeing the data for release.

k) Enter a description of the substitution.

l) To define the substitution steps, choose "Insert entry".

m) Choose the substitution fields in the dialog box that appears.

You can choose "Exit only" or database fields. "Exit only" ensures that all fields allowed for substitution are

available only in this USER-EXIT. Otherwise, you can replace one field only, using a value defined in the

USER-EXIT.

n) Transfer one or more of the displayed substitution fields.

o) Enter a description of the substitution step.

p) Enter one or more conditions under "Prerequisites".

Use the function "Fields for conditions" to do so. You may also maintain rules by choosing the corresponding

function.

q) Enter constant values for the fields to be substituted, or store a substitution exit.

r) Save the substitution steps.

s) Return to the initial screen.

t) Enter the substitution's name for your controlling area and set an activation level.

Activation level "1" ensures that the substitution is active in the correct controlling area.

u) Save the substitution.

Note on transport

To transport substitutions, a separate function is available in the IMG for "General Controlling"

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Transaction Code - OKC9

Substitution-

Prerequisite – Company code =1000 and Controlling area =1000

If Prerequisite is met substitute by User exit UOKB0

Check Client specific user exit GCX2 Transaction code: GCX2

Here you need to check assigned program for the Application Area GBLS.

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You need to some change in Program, First copy from Existing program RGGBS000.

Copy from Exiting program SE38Copy from Existing program and change in Z Program, Ask technical guy if you are not familiar on Program, for

copy or change new program you need to developer ID.

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Change in Z Program as below-

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Note : see below changes are based on organization structure here you need to determine which field you can

enter to get Cost center, if you are using Business area so OKB9 can be determine by Business area .

We have made OKB9 account assignment as per Valuation Area, but here system does not determine profit

center and Valuation Area for auto generated line item,

Our Business Place and Section Code is equal to Plant (Valuation Area)

*&----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

*

*& Form UOKB9

*&---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

*

* text

*-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

*

FORM UOKB9 .

if COBL-WERKS is INITIAL AND COBL-BWKEY is INITIAL.

COBL-WERKS = bseg-bupla.

COBL-BWKEY = bseg-bupla.

ENDIF.

DATA:

LD_KOSTL LIKE COBL-KOSTL,

LD_AUFNR LIKE COBL-AUFNR,

LD_PRCTR LIKE COBL-PRCTR,

LD_PAOBJNR LIKE COBL-PAOBJNR.

CHECK COBK-VRGNG = 'COIN'.

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CHECK NOT COBL-HKONT IS INITIAL.

CALL FUNCTION 'RK_KSTAR_READ'

EXPORTING

DATUM = COBK-BUDAT

KOKRS = COBK-KOKRS

KSTAR = COBL-HKONT

IMPORTING

V_CSKB = CSKBV

EXCEPTIONS

KSTAR_NOT_FOUND = 1.

CHECK SY-SUBRC = 0.

CALL FUNCTION 'K_ACCOUNT_ASSIGNMENT_GET'

EXPORTING

BUKRS = COBL-BUKRS

WERKS = COBL-WERKS

BWKEY = COBL-BWKEY

GSBER = COBL-GSBER

KSTAR = COBL-HKONT

I_COBL = COBL

IMPORTING

KOSTL = LD_KOSTL

AUFNR = LD_AUFNR

PRCTR = LD_PRCTR

E_PAOBJNR = LD_PAOBJNR.

IF COBL-KOSTL IS INITIAL "*!

AND NOT LD_KOSTL IS INITIAL.

COBL-KOSTL = LD_KOSTL.

ENDIF.

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IF COBL-AUFNR IS INITIAL "*!

AND NOT LD_AUFNR IS INITIAL.

COBL-AUFNR = LD_AUFNR.

ENDIF.

IF COBL-PRCTR IS INITIAL "*!

AND NOT LD_PRCTR IS INITIAL.

COBL-PRCTR = LD_PRCTR.

ENDIF.

IF COBL-PAOBJNR IS INITIAL "*!

AND NOT LD_PAOBJNR IS INITIAL.

COBL-PAOBJNR = LD_PAOBJNR.

ENDIF.

ENDFORM. "UOKB9

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*&----------------------------------------------------------------------------*

Assign Z program in to Client specific user exit GCX2

Please also refer Next related post Automatic account assignment OKB9 ( Set Acc. Assignment "3 Profite

center is mandatory")17248 Views Tags: account, automatic, assignment, enterprise_resource_planning, sap_erp_financials, okb9

RAHEEM BAKSH in response to Akash Dhakulkar on page 11Oct 12, 2015 9:11 AM

Hi Akash,

if COBL-WERKS is INITIAL AND COBL-BWKEY is INITIAL.

COBL-WERKS = xxxxxx """""""""""" {identify the value on particular line item (where object is missing ) that

can be used to identify the Valuation area. In case nothing is matching with valuation area / Business area /

Profit center keep Valuation area in memory id from first line item and import that ID here

COBL-BWKEY = xxxxxxx """""""" Same as above

Akash DhakulkarOct 9, 2015 8:10 AM

Nice Blog Shared Bro.... Really Descriptive & Helpful

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Akash DhakulkarOct 9, 2015 8:04 AM

Hi, Raheem Bhai

Thanks for the Documentation provided by you, My requirement is to update the Center Field & I have done

with every thing , But I have an issue in the code while substituting the values of BSEG in COBL..... the BSEG

is not Returning values of WERKS & BWKEY..... Its empty while cheking in debugging

Can u help with this??

*& Form UOKB9

*&---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

*

* text

*-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

*

FORM UOKB9 .

if COBL-WERKS is INITIAL AND COBL-BWKEY is INITIAL.

COBL-WERKS = bseg-bupla. """""""""""" over here

COBL-BWKEY = bseg-bupla. """""""" over here

ENDIF.

RAHEEM BAKSHJul 1, 2014 1:43 PM

Thanks Pavan,

Its Raheem

Regards

Raheem

Pavan Kumar ArvapallyJul 1, 2014 1:14 PM

Hi Ramesh,

Nice document.....

SAP ERP Financials - Controlling: Automatic account assignment OKB9 does not work

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Regards,

Pavan Kumar Arvapally

RAHEEM BAKSH in response to JS 55 on page 13Feb 7, 2014 6:07 AM

Thanks

JS 55Feb 6, 2014 6:25 AM

Good one.....

RAHEEM BAKSH in response to Lakshmi Sama on page 13Feb 4, 2014 1:37 PM

Thanks Lakshmi,

Lakshmi SamaFeb 4, 2014 1:31 PM

Hello Raheem,

Its a very good article. Thanks for sharing your knowledge and keep sharing.

Regards,

Lakshmi S

RAHEEM BAKSH in response to Sada Bandla on page 13Feb 4, 2014 10:36 AM

Thanks

Sada BandlaFeb 4, 2014 10:21 AM

Hi Raheem

Its very good and useful info...

RAHEEM BAKSH in response to Satendra Singh Sikarwar on page 13Oct 10, 2013 2:02 PM

Thanks Satendra

RAHEEM BAKSH in response to niran orkkatteri kariyadan on page 14Oct 10, 2013 2:02 PM

Thanks Niran

Satendra Singh Sikarwar

SAP ERP Financials - Controlling: Automatic account assignment OKB9 does not work

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Oct 10, 2013 12:05 PM

Hello Raheem,

Very useful and informative article.

Thnx 4 ur fabulous article.

Regards,

Satendra

niran orkkatteri kariyadanOct 10, 2013 11:30 AM

Really Good work Yaar!!

.Many Thanks.

Best Regards,

Niran.OK.

RAHEEM BAKSH in response to Naresh Krishnamoorthy on page 14Sep 5, 2013 2:23 PM

Thanks Naresh,

Naresh KrishnamoorthySep 5, 2013 2:18 PM

Very Informative...Many Thanks.

Best Regards,

Naresh K.

RAHEEM BAKSH in response to sachin djadhav on page 14Sep 5, 2013 2:13 PM

Thanks sachin,

sachin djadhavJul 18, 2013 2:36 PM

Good Job Raheem

Sachin j

RAHEEM BAKSH in response to Sean Xiao on page 14Jul 18, 2013 1:21 PM

Thanks Sean Xiao

Regards

Raheem

SAP ERP Financials - Controlling: Automatic account assignment OKB9 does not work

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Sean XiaoJul 18, 2013 9:33 AM

detailed and systematic, great work!

RAHEEM BAKSH in response to Jason Shao on page 15Apr 29, 2013 10:23 AM

Dear Jason,

Thanks!!!!!

Jason ShaoApr 29, 2013 8:40 AM

this is very useful

RAHEEM BAKSH in response to Srinivasa Velupula on page 15Apr 27, 2013 10:36 AM

Dear Srinivasa,

Thanks!!!!!

Rate the article if u like it

Regards

Raheem

Srinivasa VelupulaApr 25, 2013 7:27 PM

Dear Raheem,

Very good article. Good work !!!!

Thanks,

Srini

RAHEEM BAKSH in response to Godavari SAP on page 15Apr 23, 2013 8:19 AM

Thanks Dear ...........

Godavari SAPApr 23, 2013 7:22 AM

Hello Raheem,

Good article.

Thanks