AN OVERVIEW

OF THE NATIONAL

M&ESYSTEM

A PRESENTATION AT IFAD M&E

WORKSHOP12 DECEMBER 2011

By

Bruno B. Dery

PRESENTATION OVERVIEW

NATIONALM&E ARCHITECTURE

NATIONALM&E SYSTEM

ACHIEVEMENTS&

CHALLENGES

SECTION 1THE

NATIONALM&E

ARCHITECTURE

POLICY, PLAN, M&E &BUDGET

POLICYGSGDA

PLANDISTRICT &

SECTOR PLANS

M&EDISTRICT&SECTOR

M&E PLANS

NATIONAL BUDGET

NATIONAL M&E INSTITUTIONAL ARCHITECTURE

•Prepare guidelines & training manuals •Build M&E capacity•Create the necessary conditions for M&E•Institute rewards & sanctions•Etc. •Guide districts to develop and implement M&E Plans•Coordinate district M&E activities•Prepare Regional APRs,•Etc.•Prepare & implement M&E Plans•Collect, Collate & Analyse Data•Prepare District APRs• Etc.

•M&E Division of NDPC•PPMEDs•Cross-Sectoral Planning Group•CSOs, private sector actors, Etc.

•RPCU Members•other sector agencies•representatives of CSOs•Private sector actors•Etc.

•DPCU Members•other sector agencies•representatives of TAs and CSOs•Private sector actors•Etc.

MDA

RPCUMDA

Regional Director

DPCUMDA

District Director

Information Flow and Feedback

Key Actors Roles

PRESIDENTPARLIAMENT

SECTION 2 THE

NATIONAL M&E SYSTEM

1. Credible, legitimate political leadership (Building a results-based M&E system is first and foremost a political activity with technical dimensions)

2. Strong human, institutional, and management capacity in the public sector

3. Public service known for integrity, honesty, and professionalism

4. Well-developed financial, budgetary, and accounting systems

5. A tradition of accountability and transparency

PRECONDITIONS FOR A CREDIBLE NATIONAL M&E SYSTEM

Stakeholders Analysis

Assessing Needs and Conditions

Indicators, Matrix,Calendar & Budget

Data Collection

Data

Analysis

and Use

Participatory

PM&E

Other Studies & Evaluations

M&E Reports &

Dissemination

M&E AS A SYSTEM

M&E PLANThe M&E plan is a concise document that provides a roadmap

for how M&E will be conducted. • It assists MDAs/MMDAs to measure progress toward

achievement of the S/DMTDP goals and objectives in a structured way

• It provides a clear direction on how specific activities and expected results of the S/DMTDP will be utilised

• It incorporates components that makes it possible to understand the S/DMTDP, reflect and learn lessons from its implementation.

• The process of developing the plan must be as participatory and collaborative as possible

WHAT IS IT?

M&E PLANS AT ALL LEVELS

NDPCNDPC

MDAsMDAs

RPCUsRPCUs

DPCUsDPCUs

Project ManagersProject Managers

Body ResponsibleM&E Plans

M&ECORE VALUES

FOCUS ON RESULTS

The Results Matrix:•Indicators - •Baselines - •Targets -

NATIONAL M&E YARDSTICKS

• DATA AND REPORT FORMATS• DISTRICT QUARTERLY REPORTS• ANNUAL PROGRESS REPORTS

REPORTING ON RESULTS

SECTION 3ACHIEVEMENTS

• PREPARED DISTRICT AND SECTOR M&E GUIDELINES (UNDER GPRSII & GSGDA)

• DISTRICT AND SECTOR M&E GUIDELINES ORIENTATIONS (BASIC M&E TRAINING)

• M&E PLANS FOLLOW-UP, REVIEW AND FEEDBACK

• DISTRICT AND SECTOR M&E PLANS

M&E GUIDELINES AND PLANS

• CONDUCTED M&E CONDITIONS AND NEEDS ASSESSMENT FOR 120 DISTRICTS (UNDER GPRS II)

• PREPARED A DRAFT M&E MANUAL

• CONDUCTED M&E TRAINING FOR NEWLY CREATED DISTRICTS (2008)

BUILDING M&E CAPACITIES

• NATIONAL ANNUAL PROGRESS REPORTS (2002 -2010)

• CITIZENS’ ASSESSMENT REPORTS (2003 & 2005 & 2008)

• DISTRICT AND SECTOR ANNUAL PROGRESS REPORTS

• DISSEMINATION OF APRs AND CITIZENS’ ASSESSMENT REPORTS

M&E RESULTS AND DISSEMINATION

SECTION 4

CHALLENGES

• Vacant M&E positions at all levels• Limited M&E skills at all levels• Not many M&E Champions at the highest level

HUMAN RESOURCES

• Low to non existing budget lines for M&E at all levels

• Comparatively insignificant releases and actual disbursements on M&E

• Unattractive conditions of work and conditions of service for M&E positions at all levels

FINANCIAL RESOURCES AND INCENTIVES

REWARDS AND SANCTIONS

No rewards and sanctions for compliance and non-compliance with M&E requirements at all levels. E.G.•BUDGETARY REWARDS – No linkage between budget releases and M&E results•REGULATORY SANCTIONS – Act 480, “Section 19 (1) the Commission may with the prior approval of the President by legislative instrument make regulations to-

(a) Prescribe the procedure for the submission of development plans;

(b) Prescribe the form and time for submission of the plans to the Commission; and

(c) Make provisions to give full effect to this Act.”

• Data collection challenges at all levels

• Data gaps and inconsistencies at all levels

• Information management systems (for data storage, retrieval and presentation)

challenges at all levels (Lack of or under utilisation of database systems)

DATA AND INFORMATION MANAGEMENT

• Low demand and utilisation of M&E results by the DAs, RCCs MDAs, Parliament, OoP, CSOs, Research/ Academia, etc.

• Weak linkages and utilisation of M&E results to inform policy, plans and budgets

• Duplication of efforts at all levels

DEMAND AND UTILISATION OF M&E

RESULTS

Duplication of efforts at all levels with minimal co-ordination E.G. World Bank mission report in October 2004 states”

• “while all core management agencies of government and sectors are increasing their focus on M&E, there is also an increasing risk of overlap, replication and development of parallel processes. Development Partner support is contributing to this. The increasing number of interventions and partners has increased the number of overlapping and potentially contradictory systems. Poor coordination in decentralized M&E has been identified as producing negative returns”.

WEAK CO-ORDINATION

THANK YOU FOR THE ATTENTION