BMRT 93

22nd to 25th February 2013Janta Maidan, Bhubaneswar, Odisha

DateVenue

::

Stall allotment is solely on First cum First Serve Basis

Company Name (For Billing):

Full Address:

Email: Ph.: Fax :

Contact Person (For Exhibition Designation:

Mobile : Resi: E-mail :

Company’s Area of Business:

Products proposed to be displayed:

Organiser :

SPACE CONTRACT FORM

Authorised Signatory Name

Date

:

:

Please book Hanger No. Stall No Stall Size

In the name of Cost of Selected Stall* `

Amount in Words at BMRT 93 AUTOSHOW 2013, Bhubaneswar.

Please find enclosed our Demand Draft/Cheques (Payable at Bhubaneswar) of Rs.

being 50% advance towards Cost of Selected Stall in favour of , Bhubaneswar drawn on

Bank

Cheque/ DD No.: Dated:

Bhubaneswar Midtown Round Table 93

BhubaneswarMidtown Round Table 93

Company Seal with Authorised Signature

Name to be Displayed on Fascia (in CAP) :

Last Date of Booking of Stalls : 15th December 2012

EXHIBITOR COPY

Payment Terms : 50% advance at the time of Signing the Space Contract Form & balance amount by or before Terms and Conditions mentioned overleaf will be deemed to have been read by the Exhibitor before signing this form.Please Note : Floor Plan in the brochure is a tentative floor plan and that the Organisers reserve the right to make changes, if necessary.The decision of the Organisers will be final and binding on the Exhibitors on all matters concerning this Exhibition. Disputes are subject to the Jurisdiction of Odisha High Court.

15th January 2013

Plot No.: B15, 2nd Floor, Arihanth Plaza, Sahidnagar, Bhubaneswar - 751007, Odisha, IndiaFax.: +91 674 2542674. e-mail - odishaautoshow@gmail.com

www.odishaautoshow.com

FOR ANY QUERIES PLEASE CALL

+91 99370 04443 +91 97766 22100 +91 97766 22111

(To be filled by Hanger No 4 & 5)

22nd to 25th February 2013Janta Maidan, Bhubaneswar, Odisha

DateVenue

::EXPO TERMS & CONDITIONS

Shell & Space Rate for Normal & Prime Stall (Plus Govt. Taxes)

Authorised Signature

Date

:

:

01. All applications for participation should be made on the Space Contract Form & submitted to the organizers. Submission of this form will confirm participation and acceptance of terms

and conditions. The organizers reserve the right to accept or refuse any application without sighting any reason.

02. Stalls will be allotted on first come first serve basis, however stalls allotted will be used solely by the participants for display of goods/ vehicles noted in your space contact form or on

subsequent counter approval by the organizers. Allotment of stall is final only on receipts of 100% payment.

03. Space Contract Form must be accompanied by 50% contribution towards respective stall charges. The balance 50% should reach the organizers on/before 15th January’2013.

04. No alteration to the size or position of an exhibitor stand is permitted without prior written approval of the organizers. The organizers also reserve the right to make alteration to the stand

and setting of their exhibits as the organizers may reasonably feel necessary to maintain an acceptable standard of presentation and to avoid interference with the display of other

exhibitors. Such alteration if required, would be done by the exhibitors at the guidance of the organizers.

05. No banner, placards, etc. will be allowed on the premises or complex or on the roads in the vicinity. Such unauthorised display is liable to be removed by the organizer without notice at

the cost of the exhibitors. Exhibits must not obstruct the passage.

06. The Exhibitor, any Company/Organisation participating in BMRT 93 Auto Show 2013 enters into a contract, with the organizer upon submission of this document. The participant

(Proposed Exhibitor) agrees to participate in the BMRT 93 Auto Show 2013 and to abide by the terms and conditions handed out to the participant, before the Exhibition. In the event of

any breach of contract by the participant (Proposed Exhibitor) the participant is liable to pay the stall charges in full to the organizer.

07. No stall should be left unattended during the exhibition. Staff of exhibitors must be present at least one hour before the visiting hours of the exhibition.

08. No activity which in the opinion of the organizer amounts to nuisance/annoyance will be caused by the exhibitors. The organizers reserves the right to take remedial action in such cases.

09. Approval for Design of Stand: Every exhibitor will have to submit in advance their stand drawing and to scale mock-up, complete with details of exhibit, electricity and other installations

and elevation in four copies for approval of the organizer.

10. Exhibits for display - Exhibits for display during the BMRT 93 Autoshow 2013 can be brought into the exhibition ground two days before the inauguration day.

11. Stand Completion : 24 hrs. prior to the date of inauguration.

12. Arrangements will be made for providing round the clock security. However, the organizers will not be responsible for any theft, pilferage, loss or damage of any material, goods or

properties belonging to individual exhibitors at any time before, during or after the exhibition for any cause whatsoever.

13. Insurance cost of exhibits against all risk prior to during and after the exhibition should be done by the exhibitors. The organizer will in no way be responsible for any loss or damage.

14. The regulations as prescribed by the concerned Municipal Corporation/ Local Statutory body in respect of entry and exit of the materials, goods etc. of the exhibitors to/from the

applicable city limits shall be the sole responsibility of the exhibitors & shall be carried out by them entirely at their cost and consequences.

15. Removal of exhibits : Exhibitors can remove their materials from the exhibition venue between 10am to 5pm on the next day after the completion of the exhibition provided they obtain

valid “Gate Pass” issued by organiser on receipt of full payment of all dues. Organiser will not be responsible if exhibitor fails to comply with the rules & regulations for exhibitors.

16. Damage to the exhibition ground : Exhibitors will be required to make good all damages or make payment in lieu of damage to the exhibition ground, facilities etc. incurred during

setting up and/or exhibition period and /or dismantling period.

17. Cancellation - In case the booking is cancelled after 15th January’2013, the booking amount will be forfeited.

18. The organizer reserve the rights to reschedule the event in the interest of the exhibition. In case of unavoidable circumstances, natural calamities, riots etc. the exhibitor will not be

entitled to claim damages, compensation or refund of any kind other than rescheduling of the event.

19. The organizer may alter or add new terms and conditions for the benefit of the exhibition. Such terms and conditions will be given in writing and will be binding on all exhibitors.

20. Adjudication, in case of dispute, will be limited to the courts of Bhubaneswar and will be binding on all parties.

21. The rates does not include any charges for extra lighting, furniture and/or decoration etc. which may be arranged on separate requisition.

22. The organizer will have a lien over the participants goods in case of any default and or pending payments in any manner.

23. Security will be available till 26th Feb 2013 by which time the exhibitors have to vacate their stalls.

24. The stall charges include the cost of electrical supply of 220 volt, single phase and power backup through generators.

25. Photography - The organizer reserves the right to photograph any exhibit for his use.

26. Settlement of dues - Any and all expenses payable by exhibitors must be settled before taking possession of the stall/s and obtain “Clearance Certificate”. The “CC” will be valid for taking

possession of stalls and “Gate Pass” which will be issued subsequently on the last day of the exhibition to ensure smooth removal of goods from the exhibition site. Refer Clause No 15.

27. Dispute Resolution and Governing Law - All unresolved matters, questions disputes or differences whatsoever arising between the exhibitor and organisers shall be settled by

arbitration in accordance with the rules of the arbitration and conciliation Act, 1996. The Arbitration agreement contained in this paragraph shall be solely and exclusively governed by

the laws of India.

28. Force Majeure - If the exhibition is abandoned, cancelled or suspended in whole or in part by reason of war, fire, national emergency, labour dispute the non availability of exhibition

premises or any other cause not within the control of the organisers, the organiser may, at their entire discretion, repay the rental paid by the exhibtior, or partly thereof, but shall be

under no obligation to repay any part of such rental and shall be under no liability in respect of any actions, claims or losses.

I/We agree to accept in strict sense the terms and conditions incorporated in Space Contract Form for Participation in the aforesaid exhibition and further agree that only the place of

Bhubaneswar has got exclusive Jurisdiction to decide any and every disputes and / or differences, if any, arising out of land / or in respect of the aforesaid exhibition.

Shell Scheme - Hanger 4Indian Exhibitors : Rs. 650/- & 850/- Per sq.ft. Foreign Exhibitors : US$ 12 & 16 Per sq.ft.

Shell Scheme - Hanger 5Indian Exhibitors : Rs. 750/- & 950/- Per sq.ft. Foreign Exhibitors : US$ 14 & 18 Per sq.ft.

Bare Space - Hanger 1,2 & 3 Indian Exhibitors : Rs. 650/- & 850/- Foreign Exhibitors : US$ 12 & 16 Per sq.ft.

Per sq.ft.

Commercial Vehicle : Bare Space : 1 & 6 @ 2,40,000/- Bare Space : 2 & 5 @ 4,20,000/- Bare Space : 3 & 4 @ 6,50,000/-