Remote access for law firms

How lawyers can securely and effectively work remotely

Daryl Rinaldi, CEO GizmoFish, LLC

drinaldi@gizmofish.com

866-MY-GIZMO (866-694-4966)

GizmoFish provides high-availability managed IT support to law firms throughout the greater Boston area

1. Methods of remote access

2. “The cloud”

3. Paper

4. Security

5. Remote Working Toolkit

6. Tablets

• Pros:

• Do not need IT support

• Cross-platform

• Secure and fast – only screen images transferred

• Do not need apps installed on remote PC

• Cons

• Must have full PC available only to you at the office

• Pros

• Cross-platform

• Secure and fast – only screen images transfered

• Do not need a PC at the office

• Do not need apps installed on remote PC

• Cons

• Need IT Support

• Need a server to host

• Pros

• Do not need a PC at the office

• Cross-platform

• Cons

• Need IT Support

• Speed can be an issue – data xfer, not just screens

• Security – is data residing on remote PC?

• Must have apps installed on remote PC

VPN Router

email

Skydrive

Clio

efax• Pros

• Don’t need a lot of IT Support

• VOIP phone is location independent

• Can access from any web-browser

• Cross-platform

• Cons

• Speed? – web-based apps can be slow

• All your data is in the cloud – you OK with that?

• What happens when you can’t get online?

• Cost?

Service Free Tier OS File Size Limit

Microsoft SkyDrive 7 GB Win, Mac, iOS, Android

2GB

Google Drive 15 GB Win, Mac, iOS, Android

10GB

Box.com 10 GB Win, Mac, iOS, Android

250MB5GB

NetDocuments NA Win, Mac, iOS, Android

200 MB

Cubby 5 GB Win, Mac, iOS, Android

No limit

SpiderOak 2 GB Win, Mac, iOS, Android

No limit Encrypted

Hosted Sharepoint NA Win, Mac, iOS, Android

2GB

1. Scan everything1. Even if you have to retain paper so you can at least

view the info from anywhere and so it can be backed up in case of fire, etc.

2. PDFs1. Purchase Acrobat (not Acrobat reader) so you can

edit, encrypt PDFs

2. Microsoft Office can save to PDF

3. PDFCreator free utility that prints to PDF

3. Efax1. Security – your docs are being emailed

1. Encryption 1. TrueCrypt

2. PDF Encryption

3. Email Encryption

2. Screen saver with password to unlock1. PDA

2. Tablet

3. Laptop

1. Lo-Jack for Laptops1. Find

2. Remote Wipe

2. Password Managers1. Roboform

2. DashLane

3. Remote Wipe1. Find My iPhone

2. Several Android apps

Tablet Smartphone

AirCard

Laptop

Cordless Mouse

Scanner

(portable?)Printer

(Portable?)

VoIP phone

Charger(s)

iPad Case

w/ keyboardBatteries

Terminal services, logmein, etc.◦ Have iPad/Android apps, but they are not usable

Parallels Access◦ A Better Way to Bring Your Desktop to Your iPad

--David Pogue, New York Times 8-29-2013