Project management tips and trick

PROJECT MANAGEMENT TIPS AND TRICK

Learn about Project Management Tips and Trick

- MJ Ferdous | SharePoint Architect

Agenda

What is Project Management

Role of Project Manager or Team Lead

Project Management Lifecycle

Project Management Tools

Project Management Challenges

Project Management Tips

Real Experiences

What is Project Management

Project management is the discipline of planning, organizing, motivating, and controlling resources to achieve specific goals. 

In One sentence

"Managing the project in an organized Way and control it properly". 

The primary challenge of project management is to achieve all of the project goals

Role of Project Manager or Team Lead

To organize the project

To manage the project

To manage the Team

To make developer happy

To make a Successful delivery of the Project

To make client Happy (Finally) -very hard

PROJECT MANAGEMENT LIFECYCLE

Requirement Analysis Implementation Development etc...

Project Management Lifecycle

Gather Requirement

Functional Analysis

Technical Analysis

Final SRS

Requirement Analysis

Architecture Design

Prepare Environment

Development

Implementation

Test Deployment

Integration Testing

Testing

Live Deployment

User Acceptance Test (UAT)

Deployment

PROJECT MANAGEMENT TOOLS

JIRA, Skype, MS project etc…

Project Management Tools

• Source Control• SVN, VSS, Git, etc.

• JIRA – Issue Tracker software • To Track you issues

• MS Project – Planning Software• Plan you every project before you start

• Skype Meeting Window• Create common window for you team member for

common discussion and online meeting

• Toodledo • Organize your task

• Easily work with other people on shared projects with Toodledo's collaboration tools.

• Ever note • Organize your task

• Easily work with other people on shared projects with Toodledo's collaboration tools.

• DropBox or Sky Drive or Google Doc or SharePoint Portal• Organize & Keep your all document synchronized with

team members with versioning.

Project Management Tools

Backlog

Sprint 1

PROJECT MANAGEMENT CHALLENGES

Client handling, Managing Team members & Deadline

Handling Clients 1/2

Client A They have solid requirement

Do regular Project Update Meeting

Follow Scrum methodology

Proper Project Planning

Proper Estimation

Realistic Deadline

Client B They sent Requirement in the Email

Body or Verbally

Forget the previous requirement

Change any requirement instantly without proper analysis

No Planning or Planning but no tracing regularly

Planning stuck on Initial Estimation

Handling Clients 2/2

Better English communication with client

Always ask for deadline of any assigned project/module/task/work

Keep log of all discussion, agreement, decision

Think twice before you make any commitment with the client.

Ask again if you are not clear yourself on any issue

Never Say Directly “No”. Show the reason of “No”

Client is always right

Managing Team members 1/2

Control quality of development

Review everything once per week

Max utilization of working hour

Appreciate and Inspire for better work

Review Source code

Ask developer to write pseudo code and show you

Developer need to study

Think from Client side as well as from Developer side

Managing Team members 2/2

Never use single developer for one module

Never misbehave with the members

Never punishment directly

Spare sometime for general discussion

Keep up-to-date about Developer’s skill sets

Never force them to work more than regular hour

Assign resource according to skill set

Manage Deadline

Keep Projects Plan Up-to-Date

Review Project status and compare with the plan regularly

Complete delayed issue with dynamic plan

Re-structure project plan when needed to meet deadline

Take daily status of each members via tools

PROJECT MANAGEMENT TIPS

Drill Down Project Details

• Do proper requirement analysis

• Do Technical Analysis and Find all Open Issues

• Nail down all work details

• Go to Top-Bottom approach

• Try to breakdown each task

• Each Task estimation can not be more than 3 days in the plan

• Find Total Man-hour of the project

Team Work

• Team work is most important to be a successful project.

• Ensure team members are not doing any duplicate work

• Prevent Redundancy work

• Track Progress report

• Meeting regularly for Update status

• Ensure members are happy to with the work and environment

• Listen Member’s opinion and comments

The A-Team

REASON OF FAILED PROJECT

Failed Project reason

Requirement never freeze

Poor project management

Max no of members leave from the team

List of bugs are gather than functionality

Switch to another technology frequently before end of the project

Wrong architecture/framework design

Core Software Version Upgrade of Large Application (Integration Issue)

REAL EXPERIENCES ???

Clients

Travel Curve (Tourism Application)

Rockwell (Warehouse)

CREDEM (Internal Portal, DMS)

Congral (Health Care System) JIRA + MS Project + VS 2008

Nvision (nSales) TFS + MS Project + VS 2010

Robi Axiata (Enterprise Portal) SVN + SP2010 + VS 2010

AB Bank Same

THANK YOU FOR JOINING

MJ Ferdousferdouscs@gmail.com01715015093