New Office Web Apps story

The New Office Web Apps Story

Jason Himmelsteinjhimmelstein@sentri.com @sharepointlhorn

Jason’s contact & vitals

Microsoft vTSP virtual Technology Solutions Professional

SharePoint Foundation Logger http://spflogger.codeplex.com

Blog: www.sharepointlonghorn.com

Twitter: @sharepointlhorn

LinkedIn: www.linkedin.com/in/jasonhimmelstein

SlideShare: http://www.slideshare.net/jasonhimmelstein

Email: jase@sharepointlonghorn.com

Author of Developing Business Intelligence Apps for SharePoint

http://bit.ly/SharePointBI

Agenda A brief history

What’s new & different?

Format Changes

New Terminology

Upgraded Functionality

SharePoint Benefits

Exchange Integration

Lync Integration

Mobile View

Licensing

High FidelityDocuments look the same, no matter where you view them –

across various browsers, platforms and devices

Office Web Apps Priorities

Extend ProductivityFamiliar Office tools and UI brings power of Office to more people in more places

Fearless CollaborationWhen writing & editing with others, file integrity is maintained with no data or formatting loss

4

Office Web Apps Delivery Options

Consumer CloudPublicly available to any Live ID user

Free via SkyDrive

On PremisesRun on Office Web Apps Server

Public CloudAn option within the service

Monthly per user subscription

365

5

Common Scenarios

Students & HomeShared access and editing to regularly updated group information.

Mobile WorkersAnywhere access to files and common productivity tools when Office isn't available.

Deskless WorkersProvide cost effective access to productivity tools to remote or branch employees.

Office Web Apps in SP2010 and other Wave 14 apps

3rd party apps

Office Web Apps in Wave 15

What has happened to Office Web Apps?

OWA is now stand alone. It cannot run on a SharePoint Server.

Why? Not all documents are in SharePoint

Provide unified platform for other applications as well

Benefits Large customers had numerous farms to manage in 2010 time frame

Consolidation of services to single Office Web Apps farm which provides services for multiple applications

Manage scale and performance of Office Web Apps independent of the SharePoint environment

Easier upgrade and maintenance for Office Web Apps functionality

Easier consuming of Office Web Apps functionalities without complex SharePoint federation

Easier to setup also without SharePoint – if only used for example with Exchange

Scalability with OWA “Farms”

Terminology WOPI - Web application Open Platform Interface - Direct file

operations interface between a WOPI app and a WOPI host

The Office Web Apps Server world neatly divides into two parts: WOPI Apps or WOPI Clients such as Office Web Apps Server

WOPI Hosts or WOPI Servers such as SharePoint

Office Web Apps Collaboration

With anyone with a browser

Document Review Multi-user Authoring

Change tracking

Commenting

Editing OneNote Web App

Excel Web App

PowerPoint Web App

Word Web App

Meetings

Lync Integration

Presentation Broadcast

Async Navigation

Media Playback

Productivity differences between office editions

Office 15 Client

Office Web Apps Wave 15

Open a document

Modify a document

Author a document

Best-in-class

authoring

Office Web Apps Wave 2010

Office Web Apps 15 – Productivity improvements

OneNote• Ink• Search• Image

paste

Word• Print

Layout• Smart Art

Rendering• Line and

Paragraph spacing

• Page setup

• Word Count

Excel• Print• Sheet

operations• Auto-fit

PowerPoint• Animation

s• Shapes• Inserting

text box• Styles

Office Web App URLs in Wave 15

URLs have been cleaned to be human friendly and understandable

From this:https://sentrione/clients/Generic_Client/_layouts/PowerPoint.aspx?PowerPointView=ReadingView&PresentationId=/clients/Generic_Client/Docs/Roadmap.pptx&Source=https%3A%2F%2Fsentrione%2Esentri%2Ecom%2Fclients%2FGeneric%5FClient%2FSitePages%2FHome%2Easpx&DefaultItemOpen=1

To this:https://sentrione/clients/Generic_Client/Docs/Roadmap.pptx?Web=1

Office Web Apps & UI options

”Full Screen” Embedded with different

capabilities like from web part or embedded in page

Office Web Apps Farm

Simplified Flow with SharePoint and Office Web Apps

SharePoint Farm

3

Office Web App

1

2

Exchange Integration Provides rich attachment preview functionality

Preview attachments online in full fidelity

Supported document formats: Word documents (doc, docx, dotx, dot, dotm extensions)

Excel documents (xls, xlsx, xlsm, xlm, xlsb extensions)

PowerPoint documents (ppt, pptx, pps, ppsx, potx, pot, pptm, potm, ppsm extensions)

Only available on-premises as of RTM

Lync Integration Lync Server 2013 uses Office Web Apps to handle

PowerPoint presentations Higher-resolution displays and better support for

PowerPoint capabilities such as animations, slide transitions, and embedded video.

Additional mobile devices can access these presentations. Lync Server 2013 uses standard DHTML & JavaScript to

broadcast PowerPoint presentations instead of customized DHTML and Silverlight.

Users who have appropriate privileges can scroll through a PowerPoint presentation independent of the presentation itself

Mobility Story

Never be without the tools you need.Access, work together & share from anywhere with anyone

19

Mobile View The SharePoint site administrator can control whether

Office Mobile Viewers are enabled for users on the organization’s SharePoint site

Office Mobile Viewers are enabled by default

Important Licensing details Office Web Apps licensing offers two options:

View-only. By default, Office Web Apps is view-only. View-only functionality is provided for free.

Edit and view. You must purchase an editing license to use the editing features of Office Web Apps with SharePoint 2013. You enable editing when you create the Office Web Apps Server farm.

Enterprise customers who are licensed for Office 2013 through a Volume Licensing program can enable Office Web Apps editing for SharePoint 2013 on-premises.

Editing licenses for Office Web Apps are not available for separate purchase.

Licensing ExamplesOn Premises Web Apps deployments

I have internal users who want to access Office documents via Office Web Apps, what licenses do I need to be compliant?

• Our company users (who are licensed for Office Client) are working with external users on projects, what licensing do those external users need to access Office documents via Office Web Apps?

*External Users: defined as users that are not either your or your affiliates’ employees, or your or your affiliates’ onsite contractors or onsite agents.

Scenario Internal User

Read Office documents via Office Web Apps

Free, no Office client required

Edit Office documents via Office Web Apps

Requires Office 2013 Standard or Professional Plus

Scenario External User*

Read Office documents via Office Web Apps

Free, no Office client required

Edit Office documents via Office Web Apps

Free, no Office client required

22For O365, please refer to www.office365.com

Special announcements New book coming for SharePoint Business

Intelligence:

Useful links Exchange Server

Office Web Apps Server Integration http://technet.microsoft.com/en-US/library/

jj150495(v=exchg.150).aspx

Lync Configuring Integration with Office Web Apps Server and Lync

Server 2013 http://technet.microsoft.com/en-us/library/jj204792.aspx

SharePoint Overview of Office Web Apps and how they work on-

premises with SharePoint 2013 http://technet.microsoft.com/en-us/library/ff431685.aspx

Jason’s contact & vitals

Microsoft vTSP virtual Technology Solutions Professional

SharePoint Foundation Logger http://spflogger.codeplex.com

Blog: www.sharepointlonghorn.com

Twitter: @sharepointlhorn

LinkedIn: www.linkedin.com/in/jasonhimmelstein

SlideShare: http://www.slideshare.net/jasonhimmelstein

Email: jase@sharepointlonghorn.com

Author of Developing Business Intelligence Apps for SharePoint

http://bit.ly/SharePointBI