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Recent studies have shown that the average worker can spend 28% of their time answering and reading email (http://goo.gl/mubCU). We often find ourselves overwhelmed by our ever growing inbox. During this workshop, you will learn: - How to organize your inbox and its settings to maximum efficiency - How to use time management techniques to best utilize your time in your inbox - Tips to keep your inbox from taking over your life - Tricks to help you find and answer the emails you need and sideline the rest No matter your email program, these tips will help you get organized and focused in the new year.
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Mastering Your InboxPresenter: Diana Silveira
Agenda
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OrganizeReclaimTime ManagementExtra Tips
Organize
Creating Filters
Use Filters
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• Committees• Workgroups• Listservs• Frequent Emailers
Turn on Threading/Conversations
Make Outgoing Email Count Don’t respond to every incoming message Pick meaningful subject lines (3-5 words)
Don’t go cc crazy
Today v Agenda for Holds Queue Committee
Reclaim Your Inbox
Tackle It
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• Start with newest to oldest• Delete it• Deal with your inbox in
bulk• Don’t reply unless you
have to.• Go on a rampage – clean it
out – then do this regularly
Toss the bacon
Consider Following via Facebook, Twitter or RSS
SPAM, Junk or Unsubscribe
Keep Companies out of your inbox• Use a different email
address• Authenticate with Facebook
or Twitter• Change settings to “do not
email”
Time Management
Turn off Desktop AlertsIn Chrome - Settings > General
Visit Email periodically
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• Schedule Time With Your Email
• Mornings and end-of-day are best.
• Deal with email in bulk
http://goo.gl/6l71Q
Be Decisive
Open an email: Act Reply Forward Archive/File It Delete It
Its NOT a to-do list
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Turn To Events/TasksDon’t procrastinate replies
Extra Tips
Create boundaries with Smart Phones
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• Does it need to be read immediately?
• Are you expecting something?
• Remember balance – work and life
• Turn off the “bing”
Handling attachments
Change the download destination to a meaningful place (for some apps- a browser option)
Consider the format Immediacy of Request Complexity of Request Don’t send negative
Pick Up the Phone, IM, etc Ping-Pong Emails Complicated Discussions Touchy Topic
Try Boomerang
Install through browser (gmail and outlook)
Find Emails easier
Gmail and Outlook.com Archive don’t delete – important
messages Delete the garbage
Auto-Prioritize Email in Gmail
Need more motivator… Set an Auto Archive – emails delete after
2 weeks.
Questions
Contact Me
diana@novarelibrary.comdelicious.com/dee987/email
slideshare.net/dee987 www.facebook.com/NovareLibraryServices
877-816-9638
Diana Silveira
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