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Using personas in service design - intranet
Tuuli Aalto-Nyyssönen
Jira and Confluence Nordic conference 25th October 2012 in Helsinki, Finland
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Personas are just one part of the service design process…
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Feature oriented vs. user first approach
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Feature oriented vs. user first approach
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Feature oriented vs. user first approach
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User-friendly approach is a service design mindset.
Think differently.
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Using personas – practical info
Using personas in service design:
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What are personas?
”… user-centered design, personas are fictional characters created to represent the different user types within a targeted demographic, attitude and/or behavior set that might use a site…”” Personas may also be used as part of a user-centered design process for designing software and are also considered a part of interaction design (IxD).””.. in most cases, personas are synthesized from data collected from interviews with users. ”Wikipedia: http://en.wikipedia.org/wiki/Persona_(user_experience)
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Benefits of using personas
• User first approach comes naturally• Creates human fact to users and roles• Easy to remember the user during the whole
process (design implementing release refine)
• Easy for the whole team to understand and use for refining ideas and features
• Helpful when prioritizing features• Great test profiles for your intranet!
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Persona description contains (intranet design)
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#1 Know your target audience and define user roles
Using personas in service design:
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… and recognize the most important user groups…
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Map of target audience
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Define user roles
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#2 Make fictional fact-based personas to describe vital users
Using personas in service design:
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First make a short poll for your intranet users
• Make it short! 3-10 question max!• Ask for information you really can use • Numeric values are good for measuring your
success in long term but numbers don't bring value in the beginning of the design process
• Make time to process the answers thoroughly• Ask for volunteers… end user testing, detailed
interviews etc.• …
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Interview vital user groups.
”This one is important for us! A team leader!”
Interview vital user groups.
”This one is important for us! A team leader!”
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This is me (hi!), climbing up This is me (hi!), climbing up Ambientia’s Turku office stairs and Ambientia’s Turku office stairs and taking the first picture with my new taking the first picture with my new iPhone 5 and sharing it to Twitter…iPhone 5 and sharing it to Twitter…
Team leader
Gender, Age
Devices, Skills
Other apps in
use?
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… … travel a lot…travel a lot…
Behavior patterns
Limitations
Location!
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This is what our team does during This is what our team does during workdays…workdays…
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a banana
TabletMobile
Desktop
SkillsWork
related goalsInterested
in…
What I really like is…Great flow feeling in general! To be able
to make things ready! To have comments right
away!
Great flow feeling in general! To be able
to make things ready! To have comments right
away!
To find all important material
in one place (tagged!). Easy
share!
To find all important material
in one place (tagged!). Easy
share!
To use whatever device available to read and edit work
related material.
To use whatever device available to read and edit work
related material.
Easy way to contact everyone instantly.
To see who is online.
Easy way to contact everyone instantly.
To see who is online.
Good coffee. Old coffee makes me go
Good coffee. Old coffee makes me go
……
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What I really hate is…
Loads of email blocking my work
flow!
Loads of email blocking my work
flow!
Disruptions during our teams daily
meeting.
Disruptions during our teams daily
meeting.
When I can’t open files in train because VPN does not work!
When I can’t open files in train because VPN does not work!
……
Having a great blog post idea but not having any time
writing it
Having a great blog post idea but not having any time
writing it
When I can’t stamp my working hours
in train.
When I can’t stamp my working hours
in train.
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If sky was the limit I would…
Not recieve any emails – just use
instant messaging!
Not recieve any emails – just use
instant messaging!
I would like file and material sharing to be easy as dropbox!
I would like file and material sharing to be easy as dropbox!
JIRA-tasks would appear with one
click!
JIRA-tasks would appear with one
click!
I could share my Skype history
directly to Confluence
I could share my Skype history
directly to Confluence
I could stamp my working hours with my mobile phone.
Anywhere. Anytime!
I could stamp my working hours with my mobile phone.
Anywhere. Anytime!
……
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My organization wants me to…
Entry my working hours and check my teams workig hours
while doing it.
Entry my working hours and check my teams workig hours
while doing it.
Share knowledge about my field of
expertise to everyone.
Share knowledge about my field of
expertise to everyone.
Inspire my team to make great
achievements!
Inspire my team to make great
achievements!
Inspire my team to write great blog
posts!
Inspire my team to write great blog
posts!
Keep my customers well informed about
ongoing projects
Keep my customers well informed about
ongoing projects……
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… in freetime?… during workday?
… in our current intranet?… in our ERP?
… in our other tools?… life goals?
… work related goals?…
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#3 Make the most of this data. Use it to make requirements and
to plan features.
Using personas in service design:
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Prioritize. Prioritize. Prioritize.
I would like file and material sharing to be easy as dropbox!
I would like file and material sharing to be easy as dropbox!
To use whatever device available to read and edit job related material.
To use whatever device available to read and edit job related material.
Easy way to contact everyone instantly.
To see who is online.
Easy way to contact everyone instantly.
To see who is online.
Use pictures and fictional names to make the persona easier to remember!
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Tuuli, team leader
Refine: use methods like user stories, use cases etc.
• ”As a intranet user I want to be able to add big files (like Power Point slideshows, pictures, pdf's etc.) with drag'n'drop style.”
• ”As a intranet user I want to be able to edit files in offline mode.”
I would like file and material sharing to be easy as dropbox!
I would like file and material sharing to be easy as dropbox!
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#4 Test the intranet with real people used behind personas.
Use protos and mock ups in early stage of development.
Using personas in service design:
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Use prototypes to test the user experience before hand
How can I add these pictures to our
intranet? Where to drag’n’drop?
How can I add these pictures to our
intranet? Where to drag’n’drop?
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#5 Monitor and ask for feedback! Refine and update personas to
make better user experience for your audience.
Using personas in service design:
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Using personas (intranet desing) – practical info 1-5:
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Questions?
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Concept Designer at Ambientia
Phone: +358 44 331 4648
Email: tuuli.aalto-nyyssonen@ambientia.fi
Twitter: @turkutuuli
Tuuli Aalto-Nyyssönen
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