Four Simple Rules for an Effective Meeting Rules (kvaes.be)

Simple Rules

By Karim Vaes

4for an

Effective Meeting

Ever felt like this?

After one of these?

You are NOT

the only one!

1Every meeting

must have a

purpose!

Meetings cost money , so question yourself whether or not this meeting adds value?

This may seem like a no-brainer...

2 It's all about timing!

Plan with a specific start and stop time.

Respect and act accordingly to these times

Keep the meeting on topic,

all other things offline!

Topics that don't relate to all attendants should be handled separately.

Aim for a maximum of15 minutes

Be aware that people have a short attention span

3 No passengers!

Restrict attendance to only those who need to be there

A chicken and a pig are together when the chicken says, "Let's start a restaurant!".The pig thinks it over and says; "What would we call this restaurant?".The chicken says, "Ham n' Eggs!".The pig says, "No thanks, I'd be committed, but you'd only be involved!".

Schwaber and Beedle, 2001

Only have people commited or involved in your meeting.

This will reduce “off topic” discussions.

4 Don't forget the meeting minutes!

Be sure tomake notes

action points“What's the point otherwise?”

send out the“It's all about communication!”

have

minutes

Don't forget the meeting minutes!No passengers!

It's all about timing!Every meeting must have a purpose!

Simple Rulesfor an

Effective Meeting

In order of appearance ~ http://www.sxc.hu/photo/941592 ~ http://www.sxc.hu/photo/579286 ~ http://www.flickr.com/photos/antoniofurno/1031022163/ ~ http://www.sxc.hu/photo/912431 ~ http://www.sxc.hu/photo/953185 ~ http://www.sxc.hu/photo/710329 ~ http://www.sxc.hu/photo/665230

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AttributionCreative Commons

Created by Karim Vaes http://kvaes.be/22/05/2008