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Time Management

What is difficult for you in managing your time?

• Efficient

• Successful

• Healthy

Why Time management?

Time Thieves

Unclear objectives

Disorganization

Inability to say “no”

Interruptions

More interruptions

Periods of inactivity

Time Thieves

Too many things at once

Stress and fatigue

All work and no play

Time Thieves

What can we do?

Recognize that obstacles exist

Identify them

Employ strategies to overcome

Set goals

SMART

• Specific• Measurable• Achievable • Realistic• Time-based

Prioritize

The Eisenhower’s Matrix

Important &

Urgent

Important &

Not Urgent

Not Important &

Not Urgent

Not Important &

Urgent

• Do• Delegate• Delay• Delete

Prioritize

Prioritize

The Eisenhower’s Matrix

DOImportant

& Urgent

DelayImportant

& Not Urgent

DeleteNot Important

& Not Urgent

DelegateNot Important

& Urgent

1. Address the urgent2. Accomplish what you can early3. Attach deadlines to things you delay

Prioritize

Learn when to say “NO”

• You can’t do everything

• Don’t undertake things you can’t complete

• Remain consistent to your goals

• Add an additional Add an additional 25% more time 25% more time for tasks.for tasks.

• Always leave Always leave time to deal with time to deal with the unexpected.the unexpected.

Concentrate on the task at hand

Focus on your goalTune out interruptions

Consider your personal prime time

• Morning?• Evening?• Late night?

Personal prime time

Most research shows that tasks that take the most mental concentration are most effectively accomplished early in the day

but even these studies acknowledge that this is not always true, and that everyone has a “personal prime time.”

10am 12pm 3pm 6pm 9pm 12am 2am

1st generation

Time Management

notes and checklists

2nd generation

Time Management

calendars and appointment books

3rd generation

Time Management

Current time-management field:-Put prioritize-Setting goals and short term targets

4th generation

Time Management

The challenge is not to manage time, but to manage ourselves!

Celebrate your success

Review• Set goals• Prioritize• Organize• Learn when to say “NO”• Use your waiting time• Concentrate on the task at hand• Consider your personal prime time• Celebrate success