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GETTING THINGS DONE Explained in 5 Min
— Summary —
★ How to Be Uber-Productive
★ Intro to Productivity Philosophy ‘GTD’
What you’ll learn
★ ‘Getting Things Done’ by David Allen
Sources
StartupGeist.com By Danny Holtschke Startup, Zen & Productivity Freak
A productivity system helps to make better decisions.
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Getting things done★ Introduced by David Allen in 2001 (book)
★ Has become very popular
★ Cult-Like status
★ Essence =
manage all of your life’s stuff and transform that stuff into next actions
Benefits of a productivity system★ It’s a skill — learn to be productive
★ Applying systems teaches you productivity
★ Systems create habits
★ Systems avoid complexity
★ Systems need reflection
★ Systems are conscious choices
5 Concrete Steps
Also shown my favourite tools for each workflow
#1: CAPTURE
The goal is to keep nothing on your mind.
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#1: Capture & collectThree success factors for capturing well
★ get it all of your head
★ minimize capture locations
★ empty capture tools regularly
#2: PROCESS
What is the next action?
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#2: Process2-Minute Rule - Guidelines:
★ top item first
★ one at a time
★ never anything back into ‘in'
#3: ORGANIZE
How to remember a next action?
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#3: OrganizeTo manage non-actionable items, use:
★ trash
★ maybe
★ reference
#3: OrganizeTo manage actionable items, use:
★ a list of projects
★ storage or files
★ next action categories
★ calendar: “schedule” ★ reminders: “list” ★ waiting for: “delegate”
#4: REVIEW
The weekly review is the most important ‘next action’.
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#4: ReviewCritical success factors:
★ Gather and process all your stuff
★ Review your system
★ Update your lists
★ Get clean, clear, current, and complete (Analogy:
Imagine cleaning up shortly before your holidays)
#4: ReviewWhen?
★ Every last Sunday of the month, pre-planning the month
★ Every Sunday, pre-planning the week
★ Every morning (or evening), pre-planning the day
#5: DO
At this point, you should always know what your next action is.
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#5: Do4-criteria for choosing actions now:
★ Context - done anywhere, or location-dependent or
tool-dependent (ex. Internet access)
★ Time available
★ Energy available
★ Priority
#5: DoEvaluate daily work via three different activities:
★ Doing predefined work
★ Doing work as it shows up
★ Defining your work
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What’s your experience?Have you implemented GTD once, but didn't use it
consistently? Why? What is holding you back? Send me an email
Digital Essentials - Double Your Productivity & Focus Video Course based on GTD*
Stay tuned for
* The Ultimate Personal Productivity System from David Allen
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