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Introduction to project management by Derek Hendrikz explores time, cost, project scope and why projects fail. Knowledge areas and processes according to the PMBOK - project management body of knowledge also covered. www.derekhendrikz.com
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Copyright © 2014
Derek Hendrikz Consulting
www.derekhendrikz.com
Project Management… the management of a once-off, non-repeated activity or set of tasks, which aims to bring about a new desired state.
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all work is done in 2 ways…
Projects&
Cyclic Processes
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Projects…
When we want to change things… we do non-repetitive, once-of f well
calculated quantifiable and target based work….
… in other words we do work that starts and stops
…well defined time boundaries…
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Processes…
When we want to maintain things… we do repetitive, continuous and non-
target-based work…. … in other words we do work that
does not stop or change (if change then slow change)
…time boundaries are not well defined…
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Projects must eventually be
translated to Processes...
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it is goal oriented – the whole activity is directed at achieving a defined output or
outcome…
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it has a clear beginning and end…
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it has a set of constraints that limit and define the process…
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it’s output can be measured in terms of
performance against agreed indicators…
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Critical success factors of PM
1. It must have clearly defined objectives.2. There must be a good planning and control
method.3. The project manager must be skilled.4. There must be managerial support.5. There must be enough time and resources.6. There must be commitment by all involved in the
project.7. There must be continuous and good
communication.8. The project must have a clear structure and must
be well organised.9. It must be possible to stop the project at any time.
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3 Key Project Dimensions:
1. Budget How much will this project cost us? Does the project cost justify the project result? Is this project financially viable?
2. Time How long will this project take? Does the duration justify the outcome? How can we shorten the project duration?
3. Quality On what level should we pitch the general standard of
project execution? What are the distinctive characteristics of this project? How will we measure the quality of this project?
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why projects fail…
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budget exceeded or insufficient funding
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taking more time than planned
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outcomes fail to meet quality requirements
A project plan has two main purposes:
1. It clearly states the business case for
the project.
2. It provides a map of how the project
will move from start to finish.
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Important questions when planning a project:
What actions are needed?
By when?
Who is going to do them?
What resources are required?
What will this cost?
What other work is not going to be done?
How shall we know if it is working?www.derekhendrikz.com
The 9 Laws of Project
Planning:1. Identify the main features of a project.2. Understand the importance of budget, time &
quality.3. Identify the main links between a projects scope and
definition and a sponsors strategic and operational objectives.
4. Describe the scope and definition of the project in sufficient detail to enable it to be planned effectively.
5. Identify the importance of key stakeholder’s interest in the project.
6. Identify, assess and prioritise the main risks associated with a project.
7. Assess the feasibility of a project and negotiate any necessary amendments with the sponsor to ensure that the goals can be achieved within the constraints of the project.
8. Establish your level of authority and accountability for project activities, resources and decisions in order to ensure that there are no unnecessary delays.
9. Prepare a project brief so that agreement can be obtained with the project sponsor.
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PMBOK
Project Management Body of Knowledge
Published by the Project Management
Institute
Published in the form of a guide
Processed-based and recognises 42
processes that fall into five basic process
groups and nine knowledge areas…www.derekhendrikz.com
5 process groups of PMBOK
1. Initiating
2. Planning
3. Executing
4. Monitoring & Controlling
5. Closing
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9 knowledge areas of PMBOK
1. Integration management2. Scope management3. Time management4. Cost management5. Quality management6. Human resource management7. Communications management8. Risk management9. Procurement management
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