Staff meeting (School Meeting)

SCHOOL MANAGEMENTStaff Meeting

(In the context of School)

Presented to; Dr. Muhammad Amin

Presenter: MUHAMMAD UMAR FAROOQ (Roll No; 142219)

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What is this picture ?

What is in this picture ?

What is being done in this picture ?

Which type of meeting is this?

Which type of meeting is this?

Which type of meeting is this?

Which type of meeting is this?

Which type of meeting is this?

Which type of meeting is this?

What is being done in this picture ??

Staff Meeting (in the context of School

Management)

“A meeting system is a technique used to make meetings, conferences or other gatherings of individuals go more smoothly, come to mutually agreeable decisions or otherwise accomplish a goal. “

“A gathering attended by the members of staff of a school, to discuss issues relating to the running of the school.”

“A staff meeting is an employee conference that may be conducted in whichever manner and frequency the organizer need to.”

Why are you conducting a Staff Meeting???

(Continue…)

You can ensure that your meeting will begin well if you set it up well. Effective preparation allows the participants to focus on achieving the meeting objective. So first you have to have an objective like;

What is the reason for the meeting? What do you want to accomplish? What specific outcomes are you trying

to achieve at this meeting? How important is this outcome?

Why are you conducting a Staff Meeting???

(Continue…)

The Goal: To conduct a meeting that is effective, productive, predictable, successful, and as short as possible.

BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING

Define the purpose of the meeting Develop an agenda in cooperation

with the staff. Distribute or provide the agenda

and circulate background material Choose an appropriate meeting

time. Choose a suitable location Use visual aids for interest

BEFORE THE MEETING

DURING THE MEETING Greet members and make them

feel welcome. Start on time. End on time. Review the agenda and set

priorities for the meeting. Stick to the agenda. Encourage group discussion to

get all points of view and ideas. Encourage feedback.

DURING THE MEETING Keep conversation focused on

the topic. Keep minutes of the meeting

for future reference. Summarize agreements reached

and end the meeting on a unifying or positive note.

Summarize action items, indicating who is responsible, and when the activities are due.

AFTER THE MEETING

Write up and distribute minutes within 3 or 4 days.

Discuss any problems during the meeting with other staff.

Follow-up on delegation decisions. Give recognition and appreciation

to excellent and timely progress. Put unfinished business on the

agenda for the next meeting. Conduct a periodic evaluation of

the meetings.

How many types of Meeting ???

Objective: To discuss an issue or conflict and decide how to solve it.

Tip: The following problem-solving process will help your group make better decisions the next time you meet.

1. Identify the Problem 2. Determine the causes 3. Generate possible solutions 4. Evaluate the proposed solution 5. Choose the best solution

Problem Solving Meeting

Informational Meeting

Objective: To give or receive information about a specific idea or important matters concerning the attendees.

1. Specify the IDEA 2. Determine the outline 3. Generate possible

contribution 4. Evaluate the proposed ideas 5. Choose the best outcome

Brainstorming Meeting

Objective: To produce new ideas about a specific topic.

Tip: Here are some guidelines to follow for a more effective brainstorming session:

Participants should be told the objective of the session

The atmosphere of the meeting should be loose and informal.

Make sure that no idea is ruled out because it's too wild.

A facilitator should be appointed to control the flow of information

Thank you all for participation & Contribution