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From the 2010 Alliance to Save Energy Green Campus Energy Efficiency Summit – Greening the Campus, Building the Workforce
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Green Campus Game Show
Your Hosts: Ellie Kim and Jenn Alvarez
Question 1
Name at least two GC documents that are due on the first of the month
• Expense reports
• Metrics Tracking sheet
• Newsletter (GC-U)
Question 2
What two documents need to be emailed & uploaded to ProjectSpaces when conducting a weekly meeting (before and after, respectively)?
• Meeting agenda
• Meeting notes
Question 3
What are 2 important reasons to complete your TIMESHEET by 4:30 PM every other Friday?
• To get paid on time =)
• It causes extra hassle for Finance to process retroactive timesheets
Question 4
Name at least two types of logos that must be included on ALL marketing materials.
• Green Campus Program logo
• Alliance logo
• Funder logos – PG&E, SCE, and Sempra Energy (GC-U)
Question 5
Name at least 3 major Green Campus goals
• Green workforce development
• Realize measurable energy savings
• Raise awareness
• Institutionalize policy (GC-U)
• Create effective & lasting partnerships (GC-U)
Question 6
• Humboldt State
• CSU Chico
• UC Merced
• UC Santa Cruz
• UC Berkeley
• Cal Poly SLO
• Cal Poly Pomona
• CSU San Bernardino
• UC Santa Barbara
• Los Angeles SW College
• East LA College
• West LA College
• CSU San Bernardino
• San Diego State
• UC San Diego
Name at least 5 of the participating Green
Campuses (abbreviations acceptable):
Question 7
What is the best method for spending your Intern Implementation Budget
• VISA Buxx card
Question 8
Name two reasons why we use ProjectSpaces
• Contact information
• Store campus documents
Question 9
Name at least 3 things your campus newsletter must include
• Metrics table
• Alliance and Green Campus Logos
• Title/Date
• Photos
• Contact information
Question 10
What two roles need to be filled at every meeting?
• Facilitator
• Note-taker
Question 11
If you have a general question about the Green Campus program what is the first resource you should consult?
• Green Campus Intern Handbook
Question 12 - 14
What is the maximum number of hours you can work per day?
• 7.5 hours
Per week?
• 37 hours
Per two weeks?
• 74 hours
Question 15
The cost savings of a project is an example of what type of metric, hard or soft?
• Hard metrics
Question 16
Name at least three categories of awards Green Campus gives out at the End of Year meeting?
• Outstanding Team Manager• Outstanding Treasurer• Most Innovative Project• Best Institutionalization of a project• Best Newsletter• Best Marketing & Publicity• Most Creativity in Marketing & Publicity• Most Energy Savings
Question 17
How many indiscretions will lead to an automatic probation?
• 2
Question 18
Name at least 2 email no-no’s?
• Writing an email when angry or annoyed
• Using sarcasm in emails
• Assuming people read email carefully
BONUS CHAMPIONSHIP QUESTION
What are 5 good/bad elements in the example Scope of Work (SOW)?
Identify good with G, identify bad with B.
TURN YOUR DRY ERASE BOARDS OVER
PROJECT/ PROGRAM TASKS DATE/ TIMING ROLES & RESOURCES SUCCESS INDICATORS/ METRICS BUDGET
A. Reduce energy use in
X & Y residence halls
through a month-long
energy competition
1.
B. Ask the energy manager if
campus energy went down
during our competition
C. Complete
by 8/31
Resource: Energy Manager
D. Task lead: (everyone)
E. Obtain weekly energy
consumption data. The
team estimates a 5-8%
reduction in each building’s
energy use over the
course of the competition
(compared to historical 3-
year average for same
time period.)
(No direct costs for
this task.)
2.
F. Develop a plan for how the
competition will be measured
and for how prizes will be
awarded
G. Complete
whenever we
have time.
H.Resources: Campus Lead,
other GC Interns who have
structured a similar effort in the
past; competition prizes
Task lead: (Team member 2)
I.Have participants e-mail
the team individually to ask
for rules and regulations.
Spread information on
prizes by word of mouth.
J. $1000 for 200 $5
gift cards to Dell
3.
Conduct outreach to RAs to
engage them in the competition
Attend
Tuesday
evening RA
meetings
starting 9/12
Resources: RAs
Team lead: (Team member 3)
Positive RA feedback and
a verbal commitment to
supporting the competition
and promoting it across the
550 student residents that
they represent .
Food (pizza and
drinks) for 3 RA
meetings: $125
Good:
A, C, E, F, H
Bad:
B, D, G, I, J
Answers
GC Requirements
ONGOING Due Dates Project
Daily! Timesheets
Prior to/beginning of quarter/semester Draft SOW Action PlanStakeholder Advisory Meeting
1st of the month Metrics Tracking Sheet/Expense Report, Newsletters (GC-U)
2 days following meeting Team Meeting Notes, Stakeholder Advisory Meeting Notes
2 weeks following project completion Project Evaluation
Name at least two GC documents that are due
on the first of the month
Communications
• Name at least two e-mail no no’s:
– Writing e-mails when angry or annoyed
– Assuming people read e-mails carefully
– Using sarcasm in e-mails
Team Roles/Structure
• What two roles need to be filled at every meeting?
– Facilitator, note-taker
Team Roles & Structure
• What two documents need to be e-mailed and uploaded to ProjectSpaces when conducting a weekly meeting (before and after, respectively)?
– Meeting agenda, meeting notes
Timesheets
• What is the maximum number of hours you can work per day? Per week? Per two-week?
– 7.5, 37, and 74 hours respectively
• What are 2 important reasons to complete your timesheets by 4:30p every other Friday?
– To get paid on time =)
– It causes extra hassle
for Finance when
timesheets are late.
Program Structure
• Name at least two types of logos that must be included on all marketing materials?
– GC logo, Alliance logo, Funder logos (GC-U only)
Program Structure
Name at least 5 of the participating Green Campuses (abbreviations acceptable)
UC Santa Barbara
UC San Diego
UC BerkeleyHumboldt State
CSU San Bernardino
San Diego State
UC Irvine
CSU Chico
UC Merced
Cal Poly Pomona
UC Santa Cruz
UC San Francisco
Cal Poly SLOEast LA CollegeWest LA College
LA Southwest College
General Procedures
• If you have a general question about the Green Campus program what is the first resource you should consult?
– Green Campus Intern Handbook
Awards
• Name at least three categories for awards Green Campus gives out at the End of Year Meeting:
– Outstanding Team Manager– Outstanding Treasurer– Most Innovative Project– Outstanding Newsletter– Best Energy Savings– Outstanding Institutionalization
of a Project– Most Creativity in Marketing & Publicity
Probationary Protocol
How many indiscretions will lead to an automatic probation?
– 2
Indiscretion = failure to meet program deliverables
• Missing deadlines
• Missing team meetings
or team check-ins
• Lack of project progress
Project Planning
Name at least 3 of the Green Campus Goals:
• Supporting green workforce development through training, mentoring, and integrated academic curricula, internships, and project-based learning;
• Realizing measurable energy savings through research, educational campaigns, technology projects, and facilitation of retrofits;
• Fostering ongoing awareness about the relationship between energy and the environment ;
• Developing and implementing campus energy efficiency policy and action;
• Creating effective and lasting partnerships among students, faculty, administrators, and staff within and across campuses.
Budgets & Treasurer Procedures
What is the best method for spending your
Campus Budget?
- VISA Buxx card
Documenting Green Campus Activity
Name two reasons why we use ProjectSpaces
Documents Contacts
Creating Effective Newsletters
Name at least 3 things your campus newsletter must include
• Metrics table
• Alliance & GC Logo
• Title/Date
• Photos
• Contact information
Green Campus by the Numbers:
•520= Number of CFL’s exchanged by Green Campus interns and theRSP this month!
$2,932 = Potential monetary savings in the residence halls from the 520 CFL’s exchanged in October.150 = Number of students reached through “Blackout Battles”
tabling. 2 = Number of sustainable events submitted this month to the
Green Programming certification system!36= Number of kill-a-watt meters passed out to DeCal students to
conduct individual energy audits of their living spaces.
Measuring Program Progress
The cost savings of a project is an example of what type of metric, hard or soft?
- Hard metrics
Hard Metrics Soft Metrics
Total electrical savings (kwh) Workforce
Total gas savings (therms) Involvement
Total H2O savings (gal) Commitments
Total CO2 savings (lbs) Interactions
Total cost savings ($) Remote interactions
Audits performed
A. Reduce energy use in X & Y residence halls through a month-long
energy competition (Specific goal, measurable)
C. Complete by 8/31 (Set, specific deadline)
E. Obtain weekly energy consumption data. The team estimates a 5-
8% reduction in each building’s energy use over the course of the
competition (compared to historical 3-year average for same time
period.) (Thought out, quantitative baseline)
F. Develop a plan for how the competition will be measured and for
how prizes will be awarded (Important step! Organized)
H.Resources: Campus Lead, other GC Interns who have structured a
similar effort in the past; competition prizes (ProjectSpaces and
the state-wide network are good resources! Campus lead has
good overview)
Scope of Works (The Good)
Scope of Works (the bad AND the ugly)
• B. Ask the energy manager if campus energy went down
during our competition (Annoying, time-consuming,
shifts work to stakeholders)
• D. Task lead: everyone (Need someone with bottom
line responsibility)
• G. Complete whenever we have time (Won’t happen)
• I. Have participants e-mail the team individually to ask
for rules and regulations. Spread information on prizes
by word of mouth (Unorganized, limits participation)
• J. $1000 for 200 $5 gift cards to Dell (Rule: Can’t buy
gift cards for amounts less than they can use; endorsement)
Picking Projects
• What are some sample projects that would meet these 3 goals?
– Measurable energy savings, green workforce, awareness
• What are some tasks that would go into the SOW? (Use SMART).
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