Basic project planning & proposal making

BASIC PROJECT PLANNING &

PROPOSAL MAKING

Overview of the Project Management Cycle

Planning O Process of thinking to make your project

possible

Basic Steps in Planning

1. Identifying the Problem and its cause

Scanning and reviewing

Organization's environmentTo?

Basic Steps in Planning

Identify problems and the different factors that affect the environment

Basic Steps in Planning

How is this done?

* Conducting a Stakeholders’ Needs Assessment / Analysis

* Tools: Root Cause Analysis & Stakeholder Analysis

Workshop

I. Problem Identification (5 mins)

II. Root Cause Analysis (5 mins)

III. Stakeholder Analysis (5 mins)

Basic Steps in Planning

2. Setting Direction

Goals and Objectives

Basic Steps in Planning

How do you make a good goal and good objectives ?

* Making a goal- Identify what truly matters for all of

you- Current Situation VS What Should be

- Having an inspiration

Basic Steps in Planning

How do you make a good goal and good objectives ?

Setting SMART objectives- SMART stands for Specific,

Measurable, Attainable, Resource-bound, & Time-bound

Workshop

IV. Having a Goal and Setting SMART Objectives (10 mins)

Basic Steps in Planning

3. Action Planning*Looking for possible solutions and

choosing the best one* Identifying steps to achieve the

solution* Coming up with a schedule of tasks

and budget plan

Workshop

V. The W-Plan: Step-by-step Process to Attain the Solution (15 mins)

Basic Steps in PlanningEvaluating the Success of the Project

A project is considered successful if the outcomes are aligned with the objectives.

Project evaluation is done in order to determine the relevance and level of:- Achievement of project objectives

- Efficiency- Provide valued information for decision

making - Impact and sustainability

Basic Steps in Planning

Project SustainabilityProject Sustainability is the ability

of an organization to continue engaging the stakeholders to meet the

needs of the community, through potentially changing circumstances

and sources of support (http://nationalserviceresources.org).

Workshop

VI. Project Evaluation (10 mins)

Putting it all together

Parts of the Mini-Project ProposalI. Statement of the Problem

II. Stakeholder Analysis III. Proposed Solution/s

IV. Project Goal and ObjectivesV. W-Plan: Step-by-step Process to

Attain the SolutionVI. Project EvaluationVII. Sustainability Plan