AIMS Workshop pt .1: Collection Development

AIMS

Collection Development

Glynn EdwardsStanford University

& Gretchen Gueguen

University of Virginia

AIMS

Robert Creeley (poet)

• File types (original accessions*) processed via FTK:• 50,000+ emails • 8 files were related to health records• 69 files contained SS#

• Media formats received in the May 2011 addenda:• 7 computers• 3 zip drives• 121 optical discs• 422 3.5-inch floppy diskettes• 1 Zip 250 USB Drive• 1 Olympus Camedia CF/SmartMedia Reader• 1 Olympus C-4000 Camedia Digital Camera & flash cards• 1 20-gigabyte iPod

* The original accns of Robert Creeley papers total over 450 feet of paper material

AIMS

Challenges of Collection Development

1. Develop sound guidelines or policies re born-digital (pre-requisites)

2. How to appraise and select born-digital materials (methods, tools)

3. Understanding by library staff of implications of taking in born-digital materials (storage, capture, delivery, access, expertise, etc.)

4. Greater coordination/collaboration between Curators and Archivists (team approach)

5. Building trust between the donor & repository

AIMS

Challenges

1. Develop sound guidelines and policies re born-digital (pre-requisites)• Collection Development policies and guidelines• Legal Agreements – Deeds of Gift

2. How to appraise and select born-digital materials 3. Understanding by library staff of implications of taking

in born-digital materials4. Greater coordination/collaboration between Curators

and Archivists (team approach)5. Building trust between the donor & repository

AIMS

Prerequisits

• Collection Development policies or guidelines SULAIR, Science & Engineering Resources Group has a

draft policy statement & guidelines* Yale, Beinecke Rare Book and Manuscript Library

guidelines

• Deeds of Gift (legal agreements)

*SULAIR’s Area Studies, Humanities and Social Science Group

AIMS

BRBL Collection Development Guidelines

AIMS

Prerequisits

• Collection Development policies or guidelines SULAIR, Science & Engineering Resources Group has a

draft policy statement & guidelines* Yale, Beinecke Rare Book and Manuscript Library

guidelines Other AIMS partners

• Deeds of Gift (legal agreements)

*SULAIR’s Area Studies, Humanities and Social Science Group

AIMS

SULAIR-SpecColl Deed of Gift

AIMS

Challenges

1. Develop sound guidelines and policies re born-digital (prerequisites)• Collection Development policies and guidelines• Legal Agreements – Deeds of Gift

2. How to appraise and select born-digital materials (methods, tools)

3. Understanding by library staff of implications of taking in born-digital materials (storage, capture, delivery, access)

4. Greater coordination/collaboration between Curators and Archivists (team approach)

AIMS

Donor Survey

Digital Materials Donor/Creator Survey

Part of Appraisal during Collection Development phase

AIMS

AIMS

AIMS

AIMS - Collection Development

Survey exercise

Gretchen Gueguen