View
220
Download
0
Category
Tags:
Preview:
Citation preview
Writing your Electric Cooperative Chapter
July 7, 2011
Project Background and Purpose Partnership through MACOG between
SEMA, regional planning commissions, and the Association of Missouri Electric Cooperatives.
Purpose of this project is to make all rural electric cooperatives (REC’s) eligible for funding through PDM, HMGP, and the 406 Stafford Act.
How is this similar to county-level HM plans? The same requirements still apply.
Planning process Public involvement Documentation Risk Assessments Mitigation strategies
Must include “brick and mortar” projects Plan maintenance
How is this different from county-level HM plans? The plan has been developed in two
sections: Statewide information REC-specific chapters with local data,
information, and mitigation actions. Each RPC has been assigned RECs which
generally correspond to their geographic service area.
REC chapters will NOT meet the requirements by themselves.
How is this different from county-level HM plans? All chapters will be identical in layout
and formatting. The process has been standardized
across the state for: Public Involvement Risk Assessments Implementation and Maintenance
Section 1 The first section is a statewide plan
which includes: Introduction Planning Process Public Involvement Process Risk Assessment Hazard profiles Generalized Mitigation Strategies Plan Implementation and Maintenance
Section 2 Series of 47 REC chapters following the
same format. Cooperative-specific information
including: Asset inventory by type Standardized Local Risk Assessment
Historical hazard events Non-historical hazard event
Mitigation Strategies
What’s the deadline? Chapters must be completed by December
1, 2011. Includes time for quality control and review by the lead RPC.
Project Schedule: Mapping and data collection: July/August
2011 Meeting 1: Early August 2011 Meeting 2: Late August 2011 Meeting 3: Early September 2011 Chapter composition: September-October
2011 First draft due October 15, 2011
How do I get started?
Step 1: Make contact Initial contacts between the RPCs and RECs
were established during meetings in January/February 2011.
During the month of July, re-establish contact via email or telephone. Schedule your first meeting as soon as
possible. Follow public involvement process.
Invite other local jurisdictions, critical facilities, non-profits, higher education, large industrial facilities, etc.
Public review and commentary of plan.
Step 2: Mapping Preparation Work to complete generalized mapping
for the REC. Identify cooperative boundaries. Use selected sources for information.
Maps must coordinate with the identified hazards.
Step 2: Mapping, continued USGS Quadrangle
Maps Population Density
within the cooperative boundary
Hazard-specific mapping by cooperative Tornadoes Floodplain Levee networks Dam Network Sinkhole
occurrences/soil types
Earthquake zones, fault lines, etc.
Step 3: Meeting preparation Prior to your first meeting, gather data
related to the following: Hazard types for the REC area Hazard event records for the REC area
Sources to utilize: NCDC and NOAA CERI DNR MO State Hazard mitigation plan County-level plans
Step 4: Meeting 1 During your first meeting, explain the
purpose to all participants. Learn about the structure of your REC
Business structure General customer information Critical facilities which receive service
Review natural hazards which affect your REC. These will vary widely based on geographic location.
Step 4: Meeting 1(cont.) Request help from your REC with
gathering data related to the following: Asset inventory (see worksheet) Damage estimates by hazard event Outage estimates by hazard event
Ask each committee member to consider ongoing and potential mitigation actions for their REC.
Step 4: Meeting 1(cont.) Set a date for your 2nd meeting. The 2nd meeting will be your deadline
for: REC data collection Identification of ongoing and potential
mitigation actions.
Step 5: Meeting 2 Collect information requested.
Asset data, hazard event information, etc. Discuss the ongoing and potential hazard
mitigation actions which were identified by the committee. Provide suggestions for potential actions if
you feel the list is lacking. Create groups of actions which have similar
characteristics, purposes, or intentions.
Step 5: Meeting 2 Use these groups to identify overarching
goals and objectives. Analyze each action for placement
within the goals and objectives. Many actions may fit into more than one
goal and/or objective!! Set date for meeting #3.
Step 6: Meeting 3 Prioritization of actions is the goal of
meeting #3. The prioritization process has been
standardized for all RECs.
Prioritization Process All action should be divided into three
groups: Tier 1 Actions: Focus on physical
infrastructure protection and improvements which ensure continued, quality service to reduce power outages.
Tier 2 Actions: Create and maintain working relationship to reduce and prevent the impact of power outages.
Tier 3 Actions: Potential projects for other system improvements.
Cost-benefit analysis Ask group members to assign a cost
ranking and benefit ranking to each of the identified actions.
Include a short narrative concerning the capabilities of your REC. Do they have in-house engineering or
GIS? What does their overall budget look like?
Cost-benefit of actionsLow Cost Mitigation actions which are included in regular business practice and do
not require outside funding or resources. -Inspections-Minor system improvements (replacement and repair)-Vegetation management-Public education-Cooperative agreements with outside agencies-Research on potential system improvements
Medium Cost Mitigation actions which would require additional budgeting by local cooperatives in conjunction with outside funding.-Intermediate system improvements (alternate source wiring, line conversion, back-up generators, etc.)-Planning tools (GIS, mapping, etc.)-Implementation of research
High Cost Mitigation actions which are beyond the internal capabilities of the cooperative OR require sizeable costs upfront which the cooperative cannot achieve fiscally without outside funding. -Major system improvements (system wide pole and wiring upgrades, etc.)-Work which requires contracting with outside sources or firms-Implementation of new technology
Benefit of actionsLow Benefit - Actions which do not directly impact system preservation or
improvements.- Actions which do not improve customer service and reduce
outages.
Medium Benefit
- Actions which directly impact system preservation, but may not address improvements.
- Actions which improve customer service and reduce response time to outages.
High Benefit - Actions which directly impact system preservation and improvement.- Actions which prevent further asset loss or damage. - Actions which reduce system-wide outages.
Writing your chapter All REC chapters will utilize the same
template in order to ensure continuity. 7 sections
Introduction Planning process Asset inventory Hazards and Risk Assessment Methodology Risk Assessment Mitigation Strategies Plan Implementation and Maintenance
Sections 1-3 Introduction: Includes basic business
information (customers, business policy, etc.)
Planning process: Information on participants and meeting summaries
Asset Inventory: Overview of all cooperative assets.
Sections 4-5: Hazards and Risk Assessment Methodology Identifies hazards specific to the
cooperative. Hazards divided into two types:
Historical hazards: those with measurable previous impact upon the service area.
Non-historical hazards: those with no previous record of impact.
Sections 4-5: Hazards and Risk Assessment Methodology The risk for each Historical Hazard is
based on two characteristics: Probability of occurrence Potential extent of damage
Historical Hazards Probability of Occurrence:
Formula 1: Total # of events/number of years of record = potential frequency
Formula 2: Number of damage-causing events/total number of events = percentage of occurrences which cause damage
Historical Hazards Potential Extent of Damage
Formula 1- Total cost of damages / total number of events = Average damage cost per event
Formula 2: Average cost per event / total assets affected = Percentage of infrastructure damaged.
Formula 3: Number of outages reported / total number of customers services = percentage of customers affected.
Sections 4-5: Hazards and Risk Assessment Methodology The risk for each Non-Historical
Hazard is based on two characteristics: Probability of Occurrence Assumes less
than 1% in any given year based on lack of data.
Potential Extent of Damage – Base upon research or note data insufficiency.
Chart examples Table 1.9 AHEC Thunderstorm/High Wind Event
Summary
Event date Damage
estimatesOutages
Reported
Event date Damage
estimatesOutages
Reported
7/19/96 $1,000 125 4/15/03 $50 66/21/97 $1,500 152 8/19/03 $50 87/23/97 $2,000 199 5/22/04 $300 124/14/98 $1,000 129 6/12/04 $500 175/15/98 $400 12 8/25/04 $1,500 1505/20/98 $1,500 148 8/26/04 $1,000 127
4/5/99 $1,200 139 6/28/05 $50 54/8/99 $2,000 210 3/30/06 $1,200 136
6/27/99 $1,000 106 8/8/07 $500 187/30/99 $2,500 272 4/25/08 $500 166/13/00 $800 24 6/5/08 $2,000 2046/23/00 $200 9 6/1/09 $50 78/19/00 $700 21 8/4/09 $500 164/11/01 $1,500 148 8/9/09 $50 45/10/01 $300 10 7/18/10 $500 187/18/01 $300 13 8/31/10 $1,200 1318/17/02 $500 19
Data provided based on internal AHEC records which reflect cost from the referenced event year.
Chart examples
Chart examples
Section 6: Mitigation Strategies
Section 6: Tiered actions, goals and objectives spelled out in this section. Cost-benefit score
determines priority of the action.
9 is high; 1 is low
Section 7: Implementation and Maintenance Section 7: Statewide processes
established in the first section. Exception in Other Local Planning
Mechanisms Be sure to include any and all planning
mechanisms relevant to your REC!
Documentation Documentation is required for REC
chapters as well. Sign-in sheets for each meeting. Meeting minutes or summaries for each
meeting. Timesheets for all participants. Wage approval form for all participants. Participation letters and list of all solicited
parties or jurisdictions.
Questions?
Recommended