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Welcome to the DARS Users’ Group Meeting
Fall 2004
AGENDA
• Announcements• Arizona Course Applicability System (AZCAS)
User Statistics• Interactive Audit (DARWIN)• NCAA Pilot and the Audit• New audit (TRANSCRIPTG) for +/- grades• Reminder about exceptions to University
requirements• Remember when using the K screen......• Questions for us?
Arizona CAS Usage Statistics & Update
Amy Fountain, PhD amy.fountain@asu.edu
AzCAS Transfer Analyst (520) 206-4916
Finding usage information
CAS Homepage: http://az.transfer.org/cas
“Planning” tab: casteam AZcas98!
(Case matters) Go there (CAS Planning Area)
Student Accounts Total by institution
This is the institution a student self-selects, not necessarily the school the student is at now.
CAS users tend to select their target school.
Total by month for current year There’s been a steady stream of
200-300 new accounts per month for the last year
Back to the Usage Stats Index
Transfer Guide Requests
Query engine allows you to enter your own parameters Date can take entries of
form MM/DD/YYYY Degree Program Code is
the DARS DPROG code Year/Term code takes
entries of form YYYYT Back to the Usage Stats
Index
Planning Guide Requests Program name – if you don’t know the DARS program
code, can search on a name I.e. ‘bus’ brings back programs including “Business”
General query tip – if you aren’t sure of a code, try a general query and see how the codes are formatted, then use that in your next query. Back to the Usage Stats Index
Other cool usage counters CAS Web Reports –
General hit counters for the CAS sites https report counts all hits inside of the CAS application (the
one you have to log into as a guest or a member) http report counts all hits to the site that aren’t inside of CAS
itself. CAS Survey Results
Real-time summary of the CAS user satisfaction survey results
Can view results for all time, or just for current year ACETS Numbers Report Back to CAS
Update on CAS Resources Arizona Advising Conference – February 10-11, 2004
at Maricopa The CAS Team has submitted 3 presentations
Degrees and Pathways – new query engine tool Advisor tab > Degrees and Pathways > 2004 Go to the Degrees and Pathways Query Engine
Advisor Level Accounts in CAS Allow Advisors to view planning guides created by students
for programs at the advisors’ institution Provided students disclose their CAS ID to advisors
Coming attractions
Pima College piloting an automatic course import into CAS from their SIS Possible statewide licensure for this interface,
depending upon Pima’s experience
New “Blended Planning Guides” will provide a centralized view of AGEC, pathway & university planning guide info in CAS Go to the prototype blended guide
Back to Kristy!
Interactive Audit (DARWIN)
• The newest upgrade of DARS is called DARWIN and it moves all DARS functions to the web
• So all users (student and staff) will access DARWIN via the web
• An exciting feature that is available with the upgrade is the interactive/graphical audit
• Let’s see the future of DARS DARS Web Login
NCAA Pilot and the Audit• Adding new “Electives”
requirements to a select number of DPROGS at all three campuses for Fall 2004
• Will be working with departments to monitor progress through the fall and spring semesters
• Goal is to have requirements added to all DPROGS by Fall 2005
0248 *****************************************************************
0249 OPT ELECTIVES - The following ASU courses have not been
0250 used to meet specific requirements
0251
0252 FA02 M ITA 101 5.0 B ELEMENTARY ITALIAN
0253 SP03 M ITA 102 5.0 B ELEMENTARY ITALIAN
0254 *****************************************************************
0255 OPT ELECTIVE COURSE WORK - The following transfer courses
0256 have not been used to meet specific requirements
0257
0258 FA01 AXX 001 3.0 TA StMartin: ATH 103
0259 INTRO ANTHROPOLOGY
0260 FA01 CXX 017 3.0 TA StMartin: COL 101
0261 FIRST YR SEMINAR
0262 SP02 GXX 018 3.0 TB StMartin: GLS 152
0263 GLBL ISS
0264 SP02 HXX 008 3.0 TA StMartin: HIS 142
0265 US HIST SINCE 1877
0266 SP00 JXX 022 3.0 TA UofAk Se: JOUR 193L
0267 ST:INTRO/VIDEO PROD
Current ELECTIVES Requirements
0218 *****************************************************************
0219 OPT TOTAL HOURS REQUIRED TO COMPLETE THE DEGREE
0220
0221 The NEEDS HOURS note indicates the actual total
0222 hours required for you to complete this degree.
0223 NEEDS: 120.0 HOURS
0224 *****************************************************************
0225 OPT ELECTIVES - Courses not used to meet specific
0226 requirements.
0227
0228 The NEEDS HOURS note indicates the elective hours
0229 needed, in addition to the degree requirements,
0230 to equal the total hours for this degree.
0231 NEEDS: 28.0 HOURS
0232
0233 Elective hours (without any course splitting) that
0234 can be applied to the total hours for the degree.
0235 13.0 HOURS TAKEN
0236 FA02 M UNI 100 3.0 A ACAD SUCCESS AT THE UNIVERSIT
0237 FA02 M WAC 101 3.0 Y INTRO ACADEMIC WRITING
New ELECTIVES Requirements (All Students)
0255 *****************************************************************
0256 OPT TOTAL HOURS REQUIRED TO COMPLETE THE DEGREE
0257
0258 Specific requirements for this degree require more
0259 than 120 hours; or, you have taken more hours
0260 to complete specific requirements than the
0261 120 hours required for this degree.
0262
0263 The NEEDS HOURS note indicates the actual total
0264 hours required for you to complete this degree.
0265 NEEDS: 136.0 HOURS
0266 *****************************************************************
0267 ELECTIVES - Courses not used to meet specific
0268 requirements.
0269
0270 Courses in excess of hours necessary for the degree.
0271 16.0 HOURS TAKEN
0272 FA01 M UNI 194 1.0 Y ST:STUDENT ATHLETE SUCCESS
0273 SP02 M EPE 310 1.0 Y # COLL SPRT:TRACK & FIELD
0274 Converted to: M KIN 310
New ELECTIVES Requirements (All Students)
0238 SP03 M MAT 270 4.0 C CAL/ANALYTIC GEO I
0239 FA03 M MAT 271 4.0 B CAL/ANLYTIC GEO II
0240 SP04 M CIS 200 3.0 C COMPUTER APPL/INFO TECH
0241 *****************************************************************
0242 OK MINIMUM CUMULATIVE GPA REQUIRED FOR ATHLETE
0243 90% of institution's min GPA by start of 3rd year 1.800
0244 EARNED: 25.0 HOURS 2.68 GPA
0245 *****************************************************************
0246 NO NCAA QUALITATIVE MEASURE: An athlete entering the 3rd
0247 year must have at least 25% of course reqs. completed
0248 EARNED: 25.0 HOURS
0249 --> NEEDS: 1 SUB-GROUP
0250
0251 Total applicable hours required for graduation
0252 NEEDS: 120.0 HOURS
0253
0254 - Percentage of degree requirements after two years:
0255 25.0 HOURS TAKEN
0256 NEEDS: 5.0 HOURS
0257 *****************************************************************
NCAA Requirements (Athletes only)
New Audit (TRANSCRIPTG) for +/- grades
• Audit will report the true cumulative GPA (without capping at 4.00)
• All other audits now cap cumulative GPA at 4.00
0017 *****************************************************************
0018 CUMULATIVE HOUR AND GPA SUMMARY
0019 ASU WORK
0020 7.0 HOURS TAKEN 4.00 GPA
0021 ALL TRANSFER WORK
0022 80.0 HOURS TAKEN 3.42 GPA
0023 COMBINED GPA FOR ASU & ALL TRANSFER WORK
0024 87.0 HOURS TAKEN 3.47 GPA
0025 *****************************************************************
0026 LISTING OF ALL ASU COURSES
0027 ASU WORK IS LISTED IN ALPHABETICAL ORDER
0028 FA03 M BUS 301 3.0 A FUNDAMENTAL MGT/COMM
0029 FA03 M COB 301 1.0 A BUSINESS FORUM
0030 SP04 M MGT 300 3.0 A+ ORG & MGT LEADERSHIP
0031 *****************************************************************
0032 LISTING OF ALL TRANSFER COURSES
0033 ALPHABETICAL ORDER
0034 SP03 ACC 230 3.0 TA SctsdlCC: ACC 230, 240
0035 USES OF ACCOUNTING INFOR ++
0036 SP03 ACC 240 3.0 TA SctsdlCC: ACC 230, 240
TRANSCRIPT – Capped GPA
0016 *****************************************************************
0017 CUMULATIVE HOUR AND GPA SUMMARY
0018 SHOWING UNCAPPED CUMULATIVE GPA
0019 ASU WORK
0020 7.0 HOURS TAKEN 4.14 GPA
0021 ALL TRANSFER WORK
0022 80.0 HOURS TAKEN 3.42 GPA
0023 COMBINED GPA FOR ASU & ALL TRANSFER WORK
0024 87.0 HOURS TAKEN 3.47 GPA
0025 *****************************************************************
0026 LISTING OF ALL ASU COURSES
0027 ASU WORK IS LISTED IN ALPHABETICAL ORDER
0028 FA03 M BUS 301 3.0 A FUNDAMENTAL MGT/COMM
0029 FA03 M COB 301 1.0 A BUSINESS FORUM
0030 SP04 M MGT 300 3.0 A+ ORG & MGT LEADERSHIP
0031 *****************************************************************
0032 LISTING OF ALL TRANSFER COURSES
0033 ALPHABETICAL ORDER
0034 SP03 ACC 230 3.0 TA SctsdlCC: ACC 230, 240
0035 USES OF ACCOUNTING INFOR ++
0036 SP03 ACC 240 3.0 TA SctsdlCC: ACC 230, 240
TRANSCRIPTG – Uncapped GPA
Plus/Minus Transfer Grades
• You may see these numbers until we can change the display.
***************************************************************** OPT ELECTIVE COURSE WORK - The following transfer The following courses earned transfer credit FA03 CXX 002 4.0 TC+2 UtahStat: CHEM 1220 PRIN OF CHEMISTRY II FA03 CXX 004 1.0 TA-3 UtahStat: CHEM 1240 CHEM PRIN LAB II SP03 CXX 027 4.0 TA- UtahStat: CHEM 1210 PRIN OF CHEMISTRY I SP03 CXX 028 1.0 TA- UtahStat: CHEM 1230 CHEM PRIN LAB I SP02 CXX 029 3.0 TB UtahStat: CS 1010 FOUND OF CS SP02 CXX 030 1.0 TP UtahStat: CS 1020 COMPUTING & BEYOND FA02 CXX 031 3.0 TB+ UtahStat: CS 1050 PROB SOLV W/COMPUTER SP03 ENG 101 3.0 TB+ UtahStat: ENGL 1010,ENGL 2010 INTRO TO WRITING ++ SP03 ENG 102 3.0 TB+ UtahStat: ENGL 1010,ENGL 2010 INTRO TO WRITING ++*****************************************************************
Reminders about exceptions to University Requirements
• All exceptions to university requirements must be completed by a DARS staff member
• Exceptions to university requirements can only be completed if approved by the Academic Provost’s office and only after the approval is posted on the RG81 screen in the SIS
• Examples are students approved to graduate with less then required total hours or less than required upper division hours
RG81 Screen with Provost Approval Note
RG81 ARIZONA STATE UNIVERSITY 10/12/04 LTERM ID: CV300 STUDENT NOTE SCREEN 10:20:
ID: 111-22-9999 NAME: JONES, THOMAS
PET TO ACCEPT 68 JUNIOR COLLEGE HOURS AND WAIVE 4 UPPER DIVISION 05/17/04 HOURS APPRVD PER EAST COLLEGE AND PROVOST 05/17/04
----------- ACTION: B NEXT ID: PAGE 0001 B=BYPASS, R=REVIEW, U=UPDATE, PF4=INSERT LINE, PF7=BKWD, PF8=FWD, CLEAR=EXIT
Remember when using the K screen......
• Do not leave the K screen open and run the risk of being timed out
• Exit correctly by pushing the F3 key or courses may be duplicated in the audit
• If you find duplicate courses in the audit• go to the student’s K screen• enter “T” in the DISPLAY IND field• the student’s locked courses will appear• exit the screen by pressing F3 – the duplicate set of courses
should be removed from the audit
AUDIT AFTER K SCREEN TIME OUT
0149 ***************************************************************** 0150 OK University General Studies
0151 NATURAL SCIENCES (SQ) & (SG)
0152 EARNED: 10.0 HOURS 2 SUB-GROUPS
0153
0154 + 1) You have taken one SQ course
0155 4.0 HOURS TAKEN
0156 SP02 GLG 101 3.0 TA GlndleCC: GLG 101, 103
0157 INTRO TO GEOLOGY I-PHYSI ++
0158 SP02 GLG 101 3.0 TA GlndleCC: GLG 101, 103
0159 INTRO TO GEOLOGY I-PHYSI ++
0160
0161 + 2) You have taken one SQ or SG course
0162 4.0 HOURS TAKEN
0163 SP02 PLB 108 4.0 TA Phnix CC: BIO 108
0164 PLANTS & SOCIETY
0165 *****************************************************************
AUDIT AFTER K SCREEN TIME OUT
0296 OPT ELECTIVE COURSE WORK - The following transfer 0297 courses have not been used to meet specific requirements
0303 SP02 GLG 103 1.0 TA GlndleCC: GLG 101, 103
0314 INTRO TO GEOLOGY I-PHYSI ++
0315 SP02 GLG 103 1.0 TA GlndleCC: GLG 101, 103
0316 INTRO TO GEOLOGY I-PHYSI ++
0317 SP00 HXX 049 2.0 TA Rogue CC: HST 106
0318 HIST OF WLD CIVILIZATION
0319 SP02 PLB 108 4.0 TA Phnix CC: BIO 108
0320 PLANTS & SOCIETY
0321 SP97 PXX 124 2.0 TC SrnOregn: PH 113
0322 OUTER SPACE:STARS
0323 SP97 PXX 125 2.0 TC SrnOregn: PH 113
0324 OUTER SPACE:STARS
0325 SP02 SPA 101 4.0 TA Phnix CC: SPA 101
0326 ELEMENTARY SPANISH I
0327 SP02 SPA 101 4.0 TA Phnix CC: SPA 101
0328 ELEMENTARY SPANISH I
0329 SP00 WXX 074 2.0 TA Rogue CC: WRT 122
0330 ENGLISH COMPOSITION II
Questions for us?
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