Welcome to Online OHS All your OH&S needs in one easy to follow database system

Welcome to Online OHS

All your OH&S needs in one easy to follow database system

What is Online OHS?

In much the same way as MYOB looks after your

financial record keeping,Online OHS is your

system that looks after your Policies, Procedures

and Employees

Program features

Online OHS Features• Employee Management System• Risk Management for the control of hazards• Contractor Management System• A Safe Work Method Builder• Site Manager for multiple location management• Detailed reports for Accident Management• Plant and Equipment Management System• Environmental Management

The top toolbar is for quick and easy access

The Program is based on these 6 Categories and will help you with compliance to 4801A/S

The starter kit has been designed to make implementation of the system easy

Enter the data and then select the next button

After selecting the next button the starter kit wizard works its way through 8 steps

The top toolbar is for quick and easy access

The system comes with its own admin area so you can have total control of who accesses which areas.

Permission levels can be set for different levels of access just select

the employees button

You can assign a permission level of top toolbar only, this is where the user once logged into the system will only be able to select the sites button at the top

Admin accessibility, this user can go anywhere in the system

Add /edit/ delete etc enables the user anywhere in the system except adminView Only, used mainly when submitting for a tender

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You can gain access to a site 2 ways

1. Via the drop down menu at the top

2. Via the quick link at the top of every page

Just scroll down to the site in the register and select the view icon

The site register has been designed so it is easy to use for all employee levels

All information relating to a site is kept in one easy to access

area

Just click the icon to bring up the relevant sites

information

All information relating to a site is kept in one easy to access

area

Just click the icon to bring up the relevant sites

register

The program shows only the Guildford Road emergency documents as that is

what was selected

Every entry into the system is placed into an easy to access register.These registers are where the employees can access any document quickly

and easily, you don’t need to be OH&S consultant to use this program

Each register has a “View” section where by clicking on the magnifying glass you can view the details of this item in more detail

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You can even upload your current documents into the registers and in any format.

Once a Site and a activity has been entered into the program (during the initial wizard process) a Safe Work

Method is developed automatically

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The activity and site we just entered

You can build a procedure using the procedure builder and even copy the safe work method so you don’t have to write it out again and again

The information we entered relating to this activity has now started to be formatted into a Safe Work Method

Work your way through the fields to build the procedure steps

The procedure built is automatically inserted into the Safe Work Method

The Safe Work Method also has a log for to show continual improvement

Foreseeable hazards and PPE assess using the Risk Management process will be seen here

Once completed, the program develops the information into a PDF

document complete with your company logo and

details

The program also has a plant and equipment management section

A siteAn activity

Qualifications

Training

A maintenance schedule

The equipment entered into the program is then placed into a register

You can view the details of the equipment

The maintenance date turns to red when it is due and will automatically email the

person/s responsible for the maintenance. It will also keep a log of all maintenance

undertaken to show true compliance.

You can upload the user manual of the

equipment

All chemicals entered are entered into the system and a chemical risk assessment is undertaken. Once entered the chemicals are kept in the chemical register for easy access

You can view the details of the chemical

Allocate a review date. When the review date is due it will automatically email alert the

person responsible

Upload the MSDS for easy reference

The Program comes complete with an easy to follow Risk Management Process that will help you identify , assess, control and review risks

To log a hazard is easy

Logging the Hazard

Adding a hazard is easy, and all hazard that involve an activity will go not only into the hazard register but also into the Safe Work Methods Foreseeable hazards for the activity chosen

The hazard identified is entered here

You can even upload a picture of the hazard

Step 2. The hazard is assessedAssess the hazard by selecting the “Red Cross” in the hazard register

The hazard logged is highlighted in “Red” and will automatically email alert person/s allocated in the

admin section

Step 2. Assessing the Hazard

Select the person responsible for the control measure an email alert is sent, and a due date is logged

Assess the risk by using the risk matrixEnter or chose a hazard type

The assessed hazard is now shown in orange

To control the hazard select the red x next to the logged hazard

A control measure is implemented before the due date or an alert will inform upper management

Work your way down the control measures until a suitable control measure is found

All PPE selected for this hazard will automatically go into the safe work method that relates to the activity or site chosen

Add your own list of PPE here

Foreseeable hazards and PPE assess using the Risk Management process will be

seen here

Once the hazard has been controlled the register turns green. An email will auto alert the person

responsible when the review date is due.

Contractor Management System

The Contractor Completes an Online Form to confirm they have the appropriate:• Qualifications to complete the assigned tasks• Safe Work Methods• Insurances• Training for Employees• Emergency systems

A contractors details is highlighted in red when they have been initially sent the contractor email.It turns automatically to Orange when the contractor has completed the forms and sent it back ( it will also alert you that it has been sent back)Once you have received the compliance form back select view to verify the contractors details, the register will turn green

To add a contractor select here

The contractors details are entered into this form

This email is automatically produced and sent to the contractor for completion

The contractor selects the induction link and completes the induction (that has been built inside the system) and then completes the contractor compliance form

The contractor completes all four compliance categories

The question box expands so the contractor can enter their expiry dates and upload their documents of their workers compensation, public liability etc. The program will alert you via email when these have expired

Businesses now should identify the environmental aspects of their activities, products and services that the business can control or have influence over in order to target those that have or could have a significant impact on the environment.By introducing a Environmental Management System into their business they can not only have an impact on the environment but also enhance their business.

In the Online OHS System you are taken through the Environmental Management Systems ( EMS) five key principles, they are:

1.Policy and Commitment2.Planning3.Implementation and Operation4.Measurement and Evaluation5.Review and Improvement

Environmental Manager

Businesses now should identify the environmental aspects of their activities, products and services that the business can control or have influence over in order to target those that have or could have a significant impact on the environment.By introducing a Environmental Management System into their business they can not only have an impact on the environment but also enhance their business.

An Environmental Management System ( EMS) has five key principles, they are:

1.Policy and Commitment2.Planning3.Implementation and Operation4.Measurement and Evaluation5.Review and Improvement

Environmental ManagerThe end result is a PDF document that can be printed, emailed or displayed. Complete with your company logo. All policies built will also automatically go into the environmental register.

The Program also has an Emergency Procedure Builder which takes you

through the process of:- Identifying the Scenario

- Developing a policy for the scenario

- Building a procedure for the scenario

- Identifying alerting systems

- Identifying Emergency equipment

- Allocating evacuation drill and review dates

- Allocate responsibilitiestt

ttSelect a Site

Add an Emergency Scenario

Develop a Policy

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Add a emergency procedure using the procedure builder

Add alerting systems

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Add emergency equipment needed

All equipment entered here will also go into the emergency equipment register. Maintenance Schedules can be assigned, and a email alert will

automatically tell you when the maintenance is due

The Emergency scenario

The Policy Statement

The Responsibilities

The Emergency Equipment Needed

The Alerting Systems

The Emergency Procedure

Create a PDF Document with your logo

Employee Management

Once the initial setup has been completed, employees are then allocated to a position.

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In the employee register you can set permission levels, assign induction or view inductions undertaken

To add a new employee select here

ttYou can relate employees to a site and position as well as assigning user names and passwords. The employees email is also entered so they may receive email alerts if assigned

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Select the icon in the register to open up a detailed accident investigation form, once completed the register will turn orange

You can even send the accident details to your insurance company or governing body once this is completed the register will turn to greenThe accident register has been designed to inform the

user of important information at a quick glance.

Add a accident

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You can relate the accident to

An employee or visitorA site

An activityA machine

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You can even add the nature of the injury and body parts injured. All information derived from this form is developed into comprehensive reports.

Adjustable date range

Detailed categories with links

Easy to read graphs

Quick summary of what is needed with links to detailed information

In the new report section you will be able to view the dashboard for a quick reference, or select any of the topics on the front page, to drill down to detailed graphs to educate you on exactly what is happening.

Positions that are effected by manual handling

Activities that are effected by manual handling

Make your workplace a safer place!