Welcome 2013 Senior Promotion Workshop Series

Welcome2013 Senior Promotion Workshop

Series

Barbara Stubbs, Professional Development Program Director, DFCM Marie Leverman, Academic Appointments Coordinator, DFCM Christianne Green, Academic Appointments and HRIS Assistant, DFCM

Recording by Brian Da Silva, Educational Multimedia Analyst, DFCM

Workshops # 1 - # 2 - # 3 Overview

3:30 - 4:15 Welcome and Introductions            > Dr B Stubbs

Review of Workshops #1 + #2 + # 3Workshop # 1 AgendaPathway to Success in Promotion

Criteria for Promotion (Tab 2)Questions & Answers5 Minute Stretch Break

4:15 - 5:00 Round Table Discussion:            

Who are we? (introductions)

The senior promotion application dossier

> Marie LevermanTimeline report, important dates and the pre-application package

Senior promotion on the DFCM websiteQuestions & Answers

5:00 - 5:15 15 Minute Break              

5:15 - 6:00 Guest Panel: Dr S Lee, Dr A Husain, Dr J Alleyne        > Facilitator: Dr B Stubbs

> The panel session will be recorded by Brian Da SilvaProposed Questions:

1 Why apply for promotion?

2 What has senior promotion meant to you?

3 Who has helped you in the senior promotion process?4 Do you have any advice for others?5 Closing comments on going forward

6:00 - 6:15 Closing Comments                Evaluations + door prize            

Workshops # 1 – Agenda (Tab 4)

RoundTable

Discussion

PowerPointPresentation

Goal of the Workshop

• To help you look at the work you are engaged in and evaluate the scholarly potential

• To help you feel (more) confident and motivated in your ability to apply for promotion

• Promotion to:

Assistant Professor Associate Professor Full Professor

Objectives

At the end of this session participants will:

• Understand and identify the criteria for promotion

• Understand each of the four main components for promotion

• Understand the steps in the promotion process

Pathway To Success in PromotionSr. Promotion Information Session

Reference: Academic Promotion Manual Revised: June 2012URL: http://www.facmed.utoronto.ca/staff/appointment.htm

What you need to start from…

• What aspects of my (academic) work am I most proud of?

• What do I do with my (academic) time that I’m most passionate about?

• What ”products” best illustrate my work?

• What motivated me to do this work? How does it fit with other things I’m doing, and the philosophy I bring to the things I do?

Pathway to Success in Promotion- Review

1. Identify your 5 most significant pieces of work since last promotion

2. Choose appropriate “area of excellence” from manual related to the 5 pieces of works above (Research/CPA/Teaching and Education)

3. Prepare CV – emphasis on peer reviewed and invited work

4. Write careful reflection statement for chosen area of excellence

5. Letter to Chair clearly and concisely outlining your strengths and accomplishments

6. Prepare a list of potential external and internal referees (neutral reviewers) however- do not speak directly to them about your intention

What the Decanal Committee will be looking for…

• Innovation• Impact• Importance

As evidenced by peer review, dissemination, and/or change in practice.

The Key to Success?

• Well organized dossier• Easy to navigate• Strong positive themes

“ a coherent, compelling story of accomplishment” Helen Batty 2011

Five Significant Scholarly Products

Can include a variety of “work”:

• Publications- peer reviewed journals• Book or book chapter• Government documents, reports • Curriculum design document• “Learning object” – eg. a teaching video • Websites (provide active URL)• National level work

Next Step?

Identify your areas of excellence based on descriptions in the

Manual for Academic Promotion

Academic performance in four areas:

•Research•Creative Professional Activity (CPA)•Teaching and Education

•Leadership / Administration (at UofT)Candidates are asked to document achievements in each applicable area (Academic Promotions Manual 2012 1.1 page 3)

You need to demonstrate “excellence” in one of top 3 and “competence as a teacher” as a minimum.

Achievement Area- Research

Scholarship in Research See section 3.1

pages 12-15

Scholarship in Research

• Strong and continuing record of external funding– Grants and contracts

• Publications – Major peer reviewed journals– Book chapters, books– Abstracts at conferences– Presentations at national and international meetings

• Academic institutions, industry settings and outreach lectures to lay community

• Participation, leadership and mentorship in the research community

• Professional affiliations and activities• Patents awarded• Honours and awards

Achievement Area- CPA

Scholarship in Creative Professional Activity (see section 3.2, page 15-18)

I. Professional Innovation / Creative Excellence (see page 15)

II. Development of Professional Practices (see page 15)

III. Exemplary Professional Practice (see page 16)

Reference “Hollenberg Report, 1983” Section 2.2.1, page 10

Professional Innovation / Creative Excellence

“the making or development of an invention, development of new techniques, conceptual innovations, or educational programs made or inside or outside the University (eg. CME or patient education)”

“creative excellence – biomedical art, communications media and video presentations – targeted at various audiences from the lay public to health care professionals …”(pg 15)

Development of Professional Practice

• “influenced standards and /or enhanced the effectiveness of the discipline” (Page 15-16)

• “demonstration of innovation”

Exemplary Professional Practice

“that which is fit to be emulated:

is illustrative to students and peers”

“role model for the profession”

“behaviour, style, ethics, standards and method of practice” (page 16)

CPA- Evidence of Scholarship

Section 3.2.2 (Page 17)• Publications – papers, monographs, lay • Invitations – scholarly, lay, media• Guidelines and consensus documents• Health policies, government regulations• Program evaluation• Media creations• Unsolicited letters• Awards and recognition professional and community • Media reports • Industry clients• New products, licensed patents

Achievement Area- Teaching and Education

Teaching and Education – can be one or all – see

page 19

• Sustained Excellence in Teaching (sustained = 10 years)

• Significant and High Quality Contributions to Scholarship of

Education

(curriculum design, evaluation, original educational materials etc)

• Contributions to Research in Education

• Contributions to Education Leadership

Teaching and Education- important criteria

• Teaching/Educational Activity- evidence of quantity, and in comparison to norms for the dept…

• Quality of Teaching/Educational Contribution- evidence of mastery and skill (teaching scores, awards, letters)

• Educational Innovation and Development- evidence of work and materials with impact and importance ( eg AAMC MedEdPORTAL)

• Educational Leadership- evidence of expertise

See very helpful details on page 20

Educational Innovation and Development

• AAMC Med Ed PORTAL- www.aamc.org/mededportal

• An online submission process for educational work to be peer-reviewed

• Designed to serve as a unique publishing service for medical educators to get scholarly recognition for their work

Teaching Portfolio

Provostial Guidelines for Developing Written Assessments of Effectiveness of Teaching in

Promotion and Tenure Decisions

(May 14, 2003)

http://www.governingcouncil.utoronto.ca/policies/teaching.htm

Achievement Area- Teaching

Sustained Teaching only(ie no Education component)

•Excellence in Teaching (single criterion promotion) sustained over many years(considered rare basis for promotion)

•May request special “waiver of External Review” at Associate Professor application level if no national or international evidence

Achievement Area- Administrative Service

Leadership / Administration

•Important area of recognition- see section 3.4 page 23

•Define scholarly impact under Research, CPA or Teaching and Education criteria

•Place documentation in one of above “area” of promotion dossier

•Cross reference from Leadership/Administration area to one of others above

Achievement Area

Scholarly work that fits more than one Area?

• Provide full detail in one area only

• Designate or cross reference

• Cross reference documentation material again in other area(s) to show a total of five pieces of work across areas (do not duplicate the documentation in each section)

5 Minute Stretch5 Minute Stretch

Who Are We?

Introductions

Your Binder

• Senior Promotion Timeline 2013-2014

• Senior Promotion Criteria Chart

• Manual for Academic Promotion

• Workshop # 1 - # 2 - # 3 Proposed Agendas

• Mainpro-M1 Credits

• Senior Promotion Pre-Application Package

• Q & A

15 Minute Break

Welcome our Guest Panel

• Dr Shirley Lee

• Dr Amna Husain

• Dr Julia Alleyne

• Facilitator: Dr Barbara Stubbs

Take Home Messages

1. Meet with your Chief to determine your readiness for

promotion

2. Meet with Lynn Wilson

3. Update your CV

4. Identity 5 pieces of work that your are particularly proud of

5. Deadline for the pre-application is April 2 2013

Any Questions?

Evaluations

Please complete them using the iclickers

we will be handing out shortly…

Please wait for instructions…..

Power “ON” your clicker

Wait for instructions please……..

Do you have an iclicker in your hand? (test question)

• A – Yes

• B – No

• C – What is an iclicker?

• D – This is fun!

• E – I do not understand…

Testing – one, two, three

Does your iclicker have a green light? (test question)

• A – Yes

• B – No

• C – What is an iclicker?

• D – This is fun!

• E – I do not understand…

A real question …..

Upon completing Workshop # 1, I have a better understanding of the senior promotion process:

• A – Strongly Agree

• B – Agree

• C – Somewhat

• D – Disagree

• E – Strongly Disagree

A real question …..

I now understand the criteria and the pathway to success for a senior promotion:

• A – Strongly Agree

• B – Agree

• C – Somewhat

• D – Disagree

• E – Strongly Disagree

A real question …..

The Senior Promotion reference binder will serve as a valuable tool in preparing and submitting a Senior Promotion application?

• A – Strongly Agree

• B – Agree

• C – Somewhat

• D – Disagree

• E – Strongly Disagree

A real question …..

I plan on applying for a senior promotion in the near future (one – two years):

• A – Strongly Agree

• B – Agree

• C – Somewhat

• D – Disagree

• E – Strongly Disagree

A real question …..

I plan on submitting a pre-application for this academic year (by April 2 2013):

• A – Strongly Agree

• B – Agree

• C – Somewhat

• D – Disagree

• E – Strongly Disagree

A real question …..

I found the panel discussion to be informative and helpful in going forward in the senior promotion process:

• A – Strongly Agree

• B – Agree

• C – Somewhat

• D – Disagree

• E – Strongly Disagree

A real question …..

Overall, I found the workshop to be:

• A – Very informative and helpful

• B – Somewhat informative and helpful

• C – Okay

• D – Just Okay

• E – Won’t come again

Comment Cards….please complete

Comment cards have been placed on the table

•Please let us know how this workshop will make a different to you in the future?

 •Any suggestions for next year?

See you at Workshop # 2

Power “OFF” your clicker

Please leave at the table ……..

Thank You