WEDNESDAY MARCH 4, 2015 SCEMA BREAKOUT 1 Sheltering in South Carolina

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WEDNESDAY MARCH 4 , 2015SCEMA BREAKOUT

Sheltering in South Carolina

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Welcome

SCEMA Breakout Shelter Coordination Meeting March 4, 2015 1030-1130 SCEMA Workshop

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The ESF 6 Family

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Agenda

WelcomeIntroductions2015 Hurricane Plan UpdateReview of American Red Cross StandardsCurrent Status of South Carolina Shelter ProgramSpecial Medical Needs Shelter DiscussionMass FeedingAnimal and Pet DiscussionGenerator DiscussionShelter ListingsClosing Comments

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Introductions

Today’s Presenters Sele Aligbe/Boon Kim, SCDSS Dave Harbison/Justin Kier/Jamie Blair, SCEMD Mike Powers/Beth Fletcher, ARC Scott Gladden, SCDHEC Mike Patterson/Ross Patterson, TSA Dr. Charlotte Krugler, CULPH

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JUSTIN KIERSOUTH CAROLINA EMD

HURRICANE PROGRAM MANAGER

2015 Hurricane Plan Update

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2015 Seasonal Outlook

Too early for a tropical weather outlook for the 2015 Hurricane Season

2014 Season9 Tropical Cyclones Formed (8 Named)

Arthur (OPCON 4) Bertha Cristobal

It’s not the seasonal outlook, but the storm that makes landfall.

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Shelter # Breakdown

The SC HES provides information on Evacuation Zone Populations in 9 coastal counties. This requires:

Public Shelter for 83,687 persons.Grouped shelters include 114 (G1-4s) shelters with a

capacity of 119,494 persons.Staff minimum requirement (Capacity/50) is 1,673.Inland Effects show as Vulnerable Population for

coastal conglomerate counties. May require Reserve activations.

Western Conglomerate county vulnerable populations are not included. Also may require Reserves.

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2015 Hurricane Plan

HES Work Ongoing with Dewberry/USACE Charleston District ESF/Agency Tasks

Re-Formatting/Re-Structuring Conceptually on major muscle movements… no major changes.

ESF 6 Mass Care A lot of work ongoing, but little plan verbiage impact Supplemental documentation Collocated shelters will show up in plan, but with bigger numbers in count

square VG15 Will use the 2014 Plan SCDPS/ DOT Troop Exercise dates available on request Jury Still out on Operational Areas part of Plan

Trying to re-look the subdivision Pat Miller Hazard Risk Assessment 2015 Publish will include same Op Areas look

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MIKE POWERS AND BETH FLETCHERAMERICAN RED CROSS

Review of American Red Cross Standards

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Evacuation Capacities

National Shelter System – ARC lists all shelters at 20 sq ft – 40 sq ft.

Mass Care Standards and Indicators: 20 square feet of personal sleeping space per person is designated for emergency short term (24-48 hours) evacuation shelters and 40-60+ square feet of usable space per person for post disaster shelters.

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Evacuation Capacities

FNSS needs up to 100 sq. ft per person.

15 square feet evacuation capacity per person for SCEMD Hurricane Planning.

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Hurricane Standards for Red Cross Shelters

4496 – Hurricane Standards for Red Cross Shelters

Safe and Secure environment

Least Risk Decision making

Safety standards. Away from windows, roof span restrictions, etc.

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Least Risk

Safety is the primary consideration for the American Red Cross in selecting hurricane evacuation shelters.

When anticipated demands for hurricane evacuation shelter spaces exceed existing capacity as defined by the preceding standards, there may be a need to utilize less preferred facilities.

It is critical that shelter selection decisions be made carefully and in consultation with local emergency management and public safety officials. This process should include the following considerations:

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Least Risk

No hurricane evacuation shelter should be located in an evacuation zone for obvious safety reasons. All hurricane evacuation shelters should be located outside of Category 4 storm surge inundation zones.

Certain exceptions may be necessary, but only if there is a high degree of confidence that the level of wind, rain, and surge activities will not surpass established shelter safety margins.

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Least Risk

When a potential hurricane evacuation shelter is located in a flood zone, it is important to consider its viability. By comparing elevations of sites with FIRMs, one can determine if the shelter and a major means of egress are in any danger of flooding.

Zone AH (within the 100-year flood plain and puddling of 1-3 feet expected) necessitates a closer look at the use of a particular facility as a sheltering location. Zones B, C, and D may allow some flexibility.

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Least Risk

It is essential that elevations be carefully checked to avoid unnecessary problems.

In the absence of certification or review by a structural engineer, any building selected for use as a hurricane evacuation shelter must be in compliance with all local building and fire codes.

Certain exceptions may be necessary, but only after evaluation of each facility, using the aforementioned building safety criteria.

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Current Hurricane Shelters

Groupings

Capacities

Staffing

Group 5 – post storm/re-entry

Local EM capacity building, addition of new shelters

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ICS 204’s

Building of ICS 204’s for each Hurricane shelter

Includes Feeding plan and staffing/working assignments

Contact informationSpecial instructionsMap and facility schematic

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Definitions

Shelter Models – 1-4Shelters are a refuge of last resort.Shelter vs. warming center – entry into NSS

for viewing on Apps. As either general shelter or warming center. (ex: Warming Center Loris High School)

Shelter Surveyors Handbook – consistencyShelter Readiness and Capacity Building Plan

– consistent support for shelter development.PSCR Shelter Plan

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SELE ALIGBE AND BOON KIMSOUTH CAROLINA DEPARTMENT OF

SOCIAL SERVICES

Current Status of South Carolina Shelter Program

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Current Status of SC Shelter Program

Agenda National Guard Armories Technical Schools Reserve Shelters State Employee Staffing Capability Other Staffing Options Collocated Shelters ICS 204s

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National Guard Armories

Viewed as “All Hazards” shelters not as hurricane shelters. Roof span, etc.

May be utilized for short duration events like an ice storm.

NG Armories is committed to Guard Unit Staging stuff in coastal areas.

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Technical Schools

SCEMD is going directly to Technical SchoolsMinimal impact on hurricane sheltering

based on feedback.

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Reserve Shelters

It’s a staffing issueWe’re trying to build capacity to address it.But this is an all-hands issue and we’re

running out of bodies. State doesn’t have the staffing resources at

this time.Can’t commit to staffing what we’re not

capable of staffing.This isn’t a “NO.”

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State Employee Staffing Capability

SCDSSDHHSDMVSC Voc RehabOther agencies

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Other Staffing Options

CERTLocal Salvation Army UnitsBaptist UnitsARC training for specified groups

Example: Volunteer fire fighters wivesShelter staff training upon request (county

staff, school staff)ARC can take two hour packet and offer

trainingCounty suggestions?

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Collocated Shelters

Jasper County Education Complex Jasper County

Cane Bay Education Complex Berkeley County

Westview Education Complex Berkeley County

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ICS 204s

ESF 6 initiativeReview HandoutNot likely for the 2015 publish, but 2016

publish is a possibilityARC/SCDSS process

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SCOTT GLADDENSOUTH CAROLINA DEPARTMENT OF

HEALTH AND ENVIRONMENTAL CONTROL

Special Medical Needs Shelter Discussion

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Special Medical Needs Sheltering

Western 1 Conglomerate

CurrentlyLocations: 13*Counties: 11 of 11Capacity: 362* (181 SMNS /181 CG)

* Additional capacity pending finalization of latest facility details

Special Medical Needs Sheltering

Western 2 Conglomerate

CurrentlyLocations: 12Counties: 9 of 9Capacity: 378 (189 SMNS /189 CG)

Special Medical Needs Sheltering

Central Conglomerate

CurrentlyLocations: 4Counties: 4 of 7Capacity: 106 (53 SMNS / 53 CG)

Special Medical Needs Sheltering

Northern Conglomerate

CurrentlyLocations: 12Counties: 6 of 11Capacity: 234 (117 SMNS / 117 CG)

Special Medical Needs Sheltering

Co-Location Facilities

Currently:Potential Locations: 4Capacity: 264 (132 SMNS / 132 CG)

SMNS StatusCurrently Locations: 44 Counties: 38 of 46 Capacity: 1,322

In the Works Co-Located Shelters New Locations

Ongoing Identify & Outreach HMGP previously identified

Focus Counties without locations Larger capacity facilities

Special Medical Needs Sheltering

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MIKE PATTERSON AND ROSS PATTERSONTHE SALVATION ARMY

Mass Feeding Discussion

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Perfecting the Inexact Science of

Mass Feeding

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Feeding Operations

Supply

Preparation

Delivery

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Mass Feeding Task Force

Develop an all hazards feeding strategy and a coordinating group that may be used during major and

catastrophic disaster operations.

The planning is inclusive of the primary disaster feeding agencies and organizations for food supply,

food preparation and food delivery.

The coordinating group simply provides an opportunity for communication, coordination and collaboration in

order to avoid duplication of effort and efficient service delivery in all areas.

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SC Planning Assumptions:ESF 1 – transportation infrastructure

information.ESF 6 - coordinates all aspects of mass care. ESF 8 – critical in monitoring food & shelter

operations.ESF 11 - crucial for assessing food supply.ESF 12 - invaluable information about utilities.ESF 18 – donated food supply, food boxes.ESF 24 - connections to food service industry.County emergency managers - assessmentRegional emergency managers - coordinationState and Federal Logistics – support & supply

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SC Mass Feeding Task Force Partners

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Ongoing Efforts

Coordinated mass feeding strategy. Shelter plan includes a feeding plan Mass feeding is required outside of sheltering

SC Mass Feeding Task Force:Q. “How do we get 5 days of food in all shelters?”A. We don’t.

Review mass feeding plan templates and develop SCMFTF Guide Referenced in ESF6 and ESF11

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QUESTIONS?

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DR. CHARLOTTE KRUGLERCLEMSON UNIVERSITY LIVESTOCK POULTRY

HEALTH

Animal and Pet Discussion

Animal Discussion

Why plan for people with animals?

PEOPLE FIRST! Most animal issues are human issues Reluctance to evacuate

So people won’t die (as occurred in MS in Katrina)

Animals left behind or at-large Owners or responders will go into

affected areas to find pets Loose livestock if fences down Both hinder response efforts

Pets are owners’ responsibility Even in emergencies Current guidance advises “take

them with you” so that owners can continue to be responsible

Animals, Pets, Service Animalsa brief Who’s Who (see handout)

Service Animals Americans with Disabilities Act (ADA) definition May accompany people with disabilities in all areas

where members of the public allowed to go“Animals…” from May 2013 NRF “Household Pets” definition

Specific for FEMA Disaster Assistance Policy reimbursement

Bottom line: whether we like it or not, there will be all types of animals affected by emergencies!

State ESF-17 Guidance and Resource Coordination

Preparedness (Guidance available if requested) Plans, templates,

supplies Shelter site

characteristics & layout

Shelter staff training Non-shelter options

(hotels, pet boarding list)

Response - Volunteers SC Veterinary Reserve Corps

SC Animal Care & Control –

short term shelter staff SCEMD/NARSC MOU

National Animal Rescue and Sheltering Coalition

Animal search and rescue, long-term shelter management, shelter supplies

Resource Coordination for Animals, continued

Other Issues Horses - stable sites &

technical rescue Re-entry for essential ag

personnelWe need your help!

PLEASE share information about your county’s shelter site (no matter how small) with state ESF-6 & 17 so we can provide support! THANK YOU!

RecoveryVolunteers at community

levelPet/owner reuniting &

fostering Reimbursement

Keep good records!

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QUESTIONS?

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JAMIE BLAIRSOUTH CAROLINA EMERGENCY

MANAGEMENT DIVISIONLOGISTICS MANAGER

Generator Discussion

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What needs to have power

LightingProvide power to:

Health/medical equipment HVAC Kitchen equipment

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How can you help?

Collect information about Generators Site Surveys ICS-204 Development

When shelter is open Relay power status / needs through county ESF-6 Dual report to your parent agency

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125 kW Generator

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Generator on Site

Questions to ask if there is already a generator on site: What size is it (kW or Kilowatt) What does it power:

Emergency Lighting vs. All lights Wall outlets Kitchen Equipment HVAC Life Safety (fire/security alarm system)

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Generator Transfer Switch

Manual vs. Automatic

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Post Disaster Issues

Availability Damage / debrisElectricians and engineers availabilityFundingPre-Staging

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Logistics

Questions?

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JUSTIN KIERSOUTH CAROLINA EMERGENCY

MANAGEMENT DIVISIONHURRICANE PROGRAM MANAGER

Shelter Listings

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Closing Comments

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Contact Us

Justin Kier, SCEMD Hurricane Program Manager jkier@emd.sc.gov (803) 212-8157 (m) or 803-737-8854 (o)

Sele Aligbe, Department of Social Services Sele.Aligbe@dss.sc.gov (803)465-1657 (m)

Scott Gladden, Department of Health and Environmental Control gladdesa@dhec.sc.gov (803)403-3562 (m)

Mike Powers, American Red Cross Mike.powers@redcross.org (803)540-1209 (o) or (803)212-5139 (m)

Mike Patterson, The Salvation Army Mike.patterson@uss.salvationarmy.org (704)972-3498 (o) or (704)363-3767 (m)

Dr. Charlotte Krugler, Clemson University Livestock Poultry Health ckrugle@clemson.edu (803)726-7801 (o) or (843)709-2472 (m)

Jamie Blair, SCEMD Logistics Manager jblair@emd.sc.gov (803)737-8847 (o) or 803673-6598 (m)