WCUC Council and Task Group Review and Re-visioning

WCUCCOUNCIL AND TASK GROUP REVIEW AND RE-VISIONING

15/02/2014

AGENDA• 0800 COFFEE/TEA

•  0815 INTRODUCTION - COUNCIL CHAIR

• 0820 10 MIN TASK GROUP PRESENTATIONS *

• 1000 COFFEE/TEA BREAK

•  1030 INTRODUCTION TO RE-VISIONING EXERCISE

•  1035 TABLE DISCUSSION/ASPIRATIONS

•  1055 TABLE REPORTS

•  1115 IDENTIFICATION OF 2 – 3 MOST POPULAR IDEAS

• 1125 TABLE DISCUSSION - ACTIONS FOR ASPIRATIONS

• 1140 TABLE FEEDBACK

• 1155 CLOSE AND FUTURE STEPS

TASK GROUPS • PASTORAL CARE

• CHRISTIAN EDUCATION

• WORSHIP

• MISSION

• COMMUNITY LIFE

• YOUTH AND FAMILY

• ADMINISTRATION

• FINANCE

• PASTORAL CARE

• MEET EVERY 3-4 MONTHS

• SPONSORED VISIT RE: PASTORAL CARE

• UPDATED CHURCH DIRECTORY – IMPORTANT

• MEMBERSHIP SERVICE – WELCOMED APPROX 5 PEOPLE – AGAIN NEXT YEAR

• COVENANT SERVICE

• WELCOME PACK – UPDATED

• FUTURE

• REINSTATE WELCOME ROSTER FOR PEOPLE AT DOOR (2 STEWARDS – 1 WELCOME PERSON)

• DUTY STATEMENT FOR STEWARDS

• THINK ABOUT APPLICATION TO 8AM SERVICE

• IDENTIFYING GAPS – WHO MIGHT NEED CONTACT ETC. LOOKING AT FORMAL MEANS OF CONTACTING THOSE WHO NEED IT

• ADMINISTRATION

TASKS – MAIL, BINS, GARDENING, TOILETS KITCHEN RESTOCK ETC. REPAIRS

ISSUES - INFORMATION FLOW – NEED SPECIFIC PERSON TO APPROACH

AUTONOMY OF DECISION OF MAKING

FINANCE AND ADMIN TO GET TOGETHER TO FIND WORKABLE SOLUTIONS

• MISSIONS – PAPER FROM WINSTON

• CHRISTIAN EDUCATION – PAPER PROVIDED

• FOCUS

• CHRISTIAN EDUCATION AS OUTREACH – ALPHA ETC. EXPLORING AS AN OPTION

• WITHIN THE CONGREGATION – SMALL GROUPS

• THINKING ABOUT CONTACTING GROUPS RE STUDIES

• JASON MANAGING LIBRARY

• NEED TO BE PROACTIVE WITH PASTORAL CARE GROUP RE: NEEDS

WORSHIP TASK GROUP REPORT

PRESENTED 15TH FEBRUARY 2014

WHAT IS WORKING WELL?

DEDICATION OF TASK GROUP LEADERS

POSITIVE CHURCH FAMILY SPIRIT

CONTINUING TO LOOK OUTWARDS TO THE COMMUNITY

THE INVOLVEMENT OF MORE OF THE CONGREGATION

OPPORTUNITIES FOR IMPROVEMENT

MAKING IT EASIER TO FIND OUT WHO THE TASK GROUP LEADERS ARE – WEBSITE

IMPROVE COMMUNICATION BETWEEN TASK GROUPS, COUNCIL AND CONGREGATION

• TO ENCOURAGE AND UPLIFT EACH OTHER,

• TO CUT DOWN ON POSSIBLE DUPLICATION (ESPECIALLY AS A NUMBER OF GROUPS HAVE SIMILAR OR RELATED RESPONSIBILITIES),

• TO ENABLE OUR CHURCH TO WORK TOGETHER TOWARDS SHARED VISION FOR WCUC

HOW INDEPENDENTLY ARE TASK GROUPS TO OPERATE AND WHEN DO ITEMS/ISSUES NEED

TO BE BROUGHT TO COUNCIL?

ISSUES BETWEEN TASK GROUPS

NEED TO IMPROVE COMMUNICATION BETWEEN TASK GROUPS

NEED TO SHARE MORE OF WHAT WE ARE DOING MORE REGULARLY

COMMUNICATION WITH OFFICE

UPDATE ON WORSHIP TASK GROUP

WE MET IN -

AUGUST

SEPTEMBER

NOVEMBER

FEBRUARY

EARLY ON WE ATTEMPTED TO CLARIFY OUR RESPONSIBILITIES AND BOUNDARIES, WITH REFERENCE TO THE HANDOUTS AND THE KEVIN DILKS’ PLANNING DAY.

WE BEGAN BY EXPLORING IDEAS FROM “GIVING OUR BEST IN WORSHIP” BY DAVID POPE. WE DISCUSSED WHAT HELPS BUILD A “WORSHIPFUL” ATMOSPHERE AND WHAT DETRACTS FROM WORSHIP. ALSO WHAT OUR COMMUNITY AND CONGREGATIONS LOOK LIKE?

THE TWO KEY POINTS WERE THAT

1. WE WILL STRIVE TO BE WELCOMING AND INCLUSIVE TO ALL,

2. TO OFFER WORSHIP WHICH REFLECTS GOD’S WORTH

WE HAVE DECIDED FOR NOW NOT TO SPLIT INTO SUBGROUPS TO DEAL WITH DIFFERENT SERVICE/WORSHIP

ACTIVITIES BUT TO WORK TOGETHER IN ONE GROUP.

WE HAVE SUPPORTED THE MINISTER WITH SPECIAL SERVICES E.G. CHRISTMAS SERVICES. AS WELL AS THE

FAMILY AND YOUTH TASK GROUP WITH THE SPECIAL SERVICE IN SEPTEMBER OUTREACHING TO PLAYGROUP,

KID’S CHURCH FAMILIES ETC CONNECTED WITH OUR CHURCH.

WE HAD TRIED TO PROMOTE CONNECTION BETWEEN THE DIFFERENT SERVICES AND WORSHIP ACTIVITIES. WE

INITIATED THE COMBINED COVENANT SERVICE A COUPLE OF WEEKS AGO WHERE WE SHARED IN COMMUNION

TOGETHER. WE WOULD LIKE TO FURTHER EXPLORE OPPORTUNITIES TO WORSHIP AND FELLOWSHIP TOGETHER AS A CHURCH FAMILY. WE ARE PLANNING TO PROMOTE AN

INFORMAL PICNIC LUNCH FOLLOWING THE NEXT COMBINED SERVICE IN MARCH.

PRIMARILY, WE HAVE FOCUSED ON THE 9.30 SERVICE AND HAVE BEEN TRYING TO ADDRESS SOME OF THE ISSUES RAISED BY THE

CONGREGATION. THESE INCLUDE SOME ORGANISATIONAL ISSUES AROUND SETUP AND MUSIC.

WE HAVE WORKED WITH CHARLES AND ANDREW AROUND THE COORDINATION OF ROSTERS. WE HAVE BEEN WORKING TOWARDS ENCOURAGING MORE PEOPLE TO BECOME INVOLVED IN SERVICE. A TRAINING WORKSHOP WAS HELD FOR THOSE SERVING COMMUNION

AND THOSE WISHING TO BECOME SERVERS.

WE HAVE NOMINATED CHARLOTTE AS THE KEY CONTACT PERSON FOR ALL MATTERS RELATING TO THE SOUND

SYSTEM. SHE HAS ORGANISED MEETING WITH “SOUND” PEOPLE.

WITH SUPPORT OF COUNCIL, WE HAVE PURCHASED NEW BIBLES FOR THE CHURCH.

• OTHER ISSUES

• SUMMARY OF KEY COUNCIL DECISIONS TO BE PLACED IN NOTICES POST COUNCIL MEETINGS

• COMMUNICATION BETWEEN TASK GROUPS –

• COMBINED SERVICE – 5TH SUNDAY – FOR COMMUNION FOR DISCUSSION AS APPROPRIATE

• COMMUNICATION WITH OFFICE – ROSTER (CHARLES). ADMIN TEAM TO GET TOGETHER TO DISCUSS HANDLING OF EMAILS

•

• MISSION – PAPER PROVIDED

• ONE MEETING TO DATE

• LIST OF MISSION ORGS CHURCH INVOLVED WITH

• NEWSLETTERS BACK OF CHURCH

• POSTCARDS – 500

• MISSION IMPOSSIBLE

• MORE PEOPLE INVOLVED

• DIFFICULTY WITH LEVEL OF INVOLVEMENT – PEOPLE HIGHLY COMMITTED

• COUNCIL INITIATE OR TASK GROUP – BUDGET OR POLICY TO COUNCIL

• UPDATE TO COUNCIL REGULARLY – UPDATES TO BE SENT TO COUNCIL CONTACT AND SECRETARY – DOESN’T NEED TO BE FORMAL

• COUNCIL TO HAVE STANDING ITEM TO NOTE AND ACT AS APPROPRIATE ON REPORTS

• COMMUNITY LIFE

• 3 COORDINATORS

• OVER 80’S DINNER – NEED VOLUNTEERS – 1 MARCH 6:30

• COMMUNICATION – POTENTIALLY CONFLICTING ACTIVITIES

• CO-ORDINATION OF WHAT IS IN THE PIPELINE – 6 MONTH PLANNER? OR 8 MONTH PLANNER COUNCIL – TO CO-ORDINATE – TASKS GROUPS TO PROVIDE INPUT.

VISION STATEMENT OF WCUC 2010WE ARE A COMMUNITY OF CHRISTIAN PEOPLE COMMITTED TO MAKING CHRIST AND HIS LOVE KNOWN IN THE WIDER COMMUNITY BY , INDIVIDUALLY AND TOGETHER, REFLECTING HIS CHARACTER AND CONTINUING HIS MINISTRY.

ASPIRATIONS 1

• LOOK AFTER CURRENT PEOPLE

• EXTERNAL CONTACTS OPPORTUNITIES FOR OUTREACH

• WELCOMES EVERYBODY

• CHURCH SERVICE SETUP TO BE SMOOTHER

• MORE WORSHIPFUL SERVICES

ASPIRATIONS 2

• ADVERTISING MORE PROMINENT

• WHAT DO WE DO WELL?

• PLAYGROUPS; YOUNG FAMILY GROUPS

• OTHER CHURCHES POOL RESOURCES – YOUTH GROUP

• WHERE CAN WE GO RATHER COME TO OUR CHURCH

ASPIRATIONS 3

• NOTICE BOARD MORE USE FOR OTHER THAN SERVICES

• NURTURING OUR OWN

• SMALL GROUPS ADVERTISING AND NURTURING

PRIORITY KEY THEMES

• ADVERTISING• CANBERRA CHILD MAGAZINE & BANNERS & THROW AWAY NEWSPAPERS

• BIG NOTICE BOARD

• WEBSITE

• NURTURING OUR OWN – IDENTIFY NEEDS

• WORK WITH MOLONGLO COMMUNITY GROUP

• WELCOME TO 8.00AM & 9.30AM SERVICE

• FEEDBACK MECHANISM