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“Sharing Microsoft Outlook Calendar and Contacts without Exchange Server” Copyright Lookout Software, LLC. 2003 – 2010. All rights reserved. Microsoft, Outlook, and Exchange Server are trademarks or registered trademarks of Microsoft Corporation. Last update November 2, 2009. http://www.officecalendar.com
Version 6.5 Upgrade Installation Guide OfficeCalendar for Microsoft® Outlook™ Sharing Microsoft Outlook Calendar and Contacts without Exchange Server
“Sharing Microsoft Outlook Calendar and Contacts without Exchange Server” Copyright Lookout Software, LLC. 2003 – 2010. All rights reserved. Microsoft, Outlook, and Exchange Server are trademarks or registered trademarks of
Microsoft Corporation. Last update November 2, 2009. http://www.officecalendar.com
2
OfficeCalendar Version 6.5 Upgrade Overview OfficeCalendar Clients lower in version number than 6.5.0.0 are not interoperable
with the OfficeCalendar Version 6.5 Server, and vice-versa. However, trying to
synchronize a Version 1x – 6.0.0.0 Client with the Version 6.5 Server, and vice-
versa, will not harm OfficeCalendar in any way. If there is a version mismatch
between the OfficeCalendar Client and Server software, the end-user will receive a
message telling them of the version mismatch and to contact their OfficeCalendar
Administrator.
Thus, to avoid confusion among end-users, we suggest that you notify all
OfficeCalendar users of the day and approximate time you’ll be performing the
upgrade. Also, because both the OfficeCalendar Server and Client software need to
be upgraded, we recommend that you perform the upgrade when you have the time
to upgrade both the Server software and all Outlook Clients using OfficeCalendar
with the OfficeCalendar Version 6.5 Client upgrade.
Both the OfficeCalendar Server and Client upgrades are easy to perform and install
quickly. When performed properly, it is estimated that the typical OfficeCalendar
Server upgrade will take less than 5 minutes, while each OfficeCalendar Client
upgrade will take approximately 1 minute.
Installing the OfficeCalendar Version 6.5 Server Upgrade
1. If you have not done so already, download the OfficeCalendar Version 6.5.0.0
upgrade installer from our website at
http://www.officecalendar.com/purchase/login.aspx. You’ll need your customer
login information to obtain the upgrade.
2. Double-click on the ocupgrade6500.exe file that you downloaded from our
website.
3. From the OfficeCalendar Server Upgrade Welcome screen; click Next.
“Sharing Microsoft Outlook Calendar and Contacts without Exchange Server” Copyright Lookout Software, LLC. 2003 – 2010. All rights reserved. Microsoft, Outlook, and Exchange Server are trademarks or registered trademarks of
Microsoft Corporation. Last update November 2, 2009. http://www.officecalendar.com
3
4. Select the folder where your current OfficeCalendar Server is installed, and click
Next. If your current OfficeCalendar Server is installed in the C:\Program
Files\OfficeCalendar Server folder, the OfficeCalendar Server Upgrade
installer will detect and apply it automatically for you.
5. Select an installation folder for the OfficeCalendar Client installation files, and
click Next. For ease of support we recommend that you choose the default
location of C:\ocalclient.
“Sharing Microsoft Outlook Calendar and Contacts without Exchange Server” Copyright Lookout Software, LLC. 2003 – 2010. All rights reserved. Microsoft, Outlook, and Exchange Server are trademarks or registered trademarks of
Microsoft Corporation. Last update November 2, 2009. http://www.officecalendar.com
4
6. Please read the OfficeCalendar license agreement; click the I agree to the
terms of this license agreement radio button; and click Next.
7. From the Ready to Upgrade dialog box; click Next.
“Sharing Microsoft Outlook Calendar and Contacts without Exchange Server” Copyright Lookout Software, LLC. 2003 – 2010. All rights reserved. Microsoft, Outlook, and Exchange Server are trademarks or registered trademarks of
Microsoft Corporation. Last update November 2, 2009. http://www.officecalendar.com
5
8. Once the OfficeCalendar Server upgrade setup has successfully installed; click
Finish.
9. Just after you click Finish you’ll see the What’s Next screen appear. This screen
briefly describes the steps you’ll need to perform after installing the
OfficeCalendar Server. Please take a minute to read through the What’s Next
screen text. When you are finished reading the text in the What’s Next page,
close the window. Your OfficeCalendar Server Version 6.5.0.0 upgrade is now
complete.
“Sharing Microsoft Outlook Calendar and Contacts without Exchange Server” Copyright Lookout Software, LLC. 2003 – 2010. All rights reserved. Microsoft, Outlook, and Exchange Server are trademarks or registered trademarks of
Microsoft Corporation. Last update November 2, 2009. http://www.officecalendar.com
6
“Sharing Microsoft Outlook Calendar and Contacts without Exchange Server” Copyright Lookout Software, LLC. 2003 – 2010. All rights reserved. Microsoft, Outlook, and Exchange Server are trademarks or registered trademarks of
Microsoft Corporation. Last update November 2, 2009. http://www.officecalendar.com
7
Ensure that the OfficeCalendar Client Installation Folder is shared on your network Ensure that the c:\ocalclient folder on the computer where you installed the
OfficeCalendar Server is shared on your network so that all workstations wishing to
use OfficeCalendar can browse to it in order to install the OfficeCalendar Client for
Microsoft Outlook. All workstations needing to install the OfficeCalendar Client will
need access to this shared folder.
During the initial installation of the OfficeCalendar Server, the OfficeCalendar
installer copies the OfficeCalendar client installation files to a specified folder and
attempts to create a network share on this specified folder. However, this may not
work on some computers. The default location for the OfficeCalendar installation files
is c:\ocalclient. You can quickly determine if this folder is shared to other network
users by browsing to the c:\ folder (on the computer where you installed the
OfficeCalendar Server) with Windows Explorer or My Computer. Locate the
ocalclient folder - if it is shared to other network users the folder will have a hand
just under the folder as shown in the illustration below.
If the OfficeCalendar installer was unable to create a share on your designated
OfficeCalendar Server computer, you can easily create a share manually by following the instructions below.
To share the c:\ocalclient folder on your network:
1. Open Windows Explorer, and then locate the folder c:\ocalclient.
2. Right-click on the c:\ocalclient folder, and then click Sharing and Security.
3. Select the check box Share this folder on the network; and click OK.
You will now notice that c:\ocalclient folder now has a hand beneath it to indicate that it is shared on your network.
“Sharing Microsoft Outlook Calendar and Contacts without Exchange Server” Copyright Lookout Software, LLC. 2003 – 2010. All rights reserved. Microsoft, Outlook, and Exchange Server are trademarks or registered trademarks of
Microsoft Corporation. Last update November 2, 2009. http://www.officecalendar.com
8
Installing the OfficeCalendar Version 6.5.0.0 Client Upgrade
1. From each workstation where you are upgrading the OfficeCalendar Version
6.5.0.0 Client software, browse to the ocalclient folder on the computer where
the OfficeCalendar Server is installed. The easiest way to do this is to click Start
| Run; and type in
\\YourOfficeCalendarServer’sComputerName\ocalclient; and click OK. In
the example below, “ocserver” represents the OfficeCalendar Server’s computer
name.
“Sharing Microsoft Outlook Calendar and Contacts without Exchange Server” Copyright Lookout Software, LLC. 2003 – 2010. All rights reserved. Microsoft, Outlook, and Exchange Server are trademarks or registered trademarks of
Microsoft Corporation. Last update November 2, 2009. http://www.officecalendar.com
9
2. Double-click on the setup6500.exe icon (show below).
3. From the OfficeCalendar Client Setup Welcome screen, click Next.
“Sharing Microsoft Outlook Calendar and Contacts without Exchange Server” Copyright Lookout Software, LLC. 2003 – 2010. All rights reserved. Microsoft, Outlook, and Exchange Server are trademarks or registered trademarks of
Microsoft Corporation. Last update November 2, 2009. http://www.officecalendar.com
10
4. Select an installation folder for the OfficeCalendar Client installation (for ease of
support we recommend that you choose the default location of C:\Program
Files\OfficeCalendar); and click Next.
5. From the Ready to Install screen; click Next.
“Sharing Microsoft Outlook Calendar and Contacts without Exchange Server” Copyright Lookout Software, LLC. 2003 – 2010. All rights reserved. Microsoft, Outlook, and Exchange Server are trademarks or registered trademarks of
Microsoft Corporation. Last update November 2, 2009. http://www.officecalendar.com
11
6. From the Almost done… screen, click Next.
7. Click Finish when the OfficeCalendar Client installation has successfully
completed.
“Sharing Microsoft Outlook Calendar and Contacts without Exchange Server” Copyright Lookout Software, LLC. 2003 – 2010. All rights reserved. Microsoft, Outlook, and Exchange Server are trademarks or registered trademarks of
Microsoft Corporation. Last update November 2, 2009. http://www.officecalendar.com
12
8. Open Microsoft Outlook on your computer. You should see the OfficeCalendar
toolbar and the OfficeCalendar drop-down menu option in your Microsoft Outlook
toolbar. This new menu option was added in OfficeCalendar Version 5 to
configure email folder sharing. For more information about configuring and
sharing Outlook email folders, please refer to the OfficeCalendar Installation and
User’s Guide.
Click on the Synchronize OfficeCalendar icon.
All other users’ folders will remain in your folder list before and after the first
synchronization.
“Sharing Microsoft Outlook Calendar and Contacts without Exchange Server” Copyright Lookout Software, LLC. 2003 – 2010. All rights reserved. Microsoft, Outlook, and Exchange Server are trademarks or registered trademarks of
Microsoft Corporation. Last update November 2, 2009. http://www.officecalendar.com
13
9. Repeat steps 1-8 above with all of your OfficeCalendar Client computers until all
have been upgraded.
Additional Version 6.5.0.0 Upgrade Resources
Please be sure to download the updated OfficeCalendar Installation and User’s Guide
for Version 6.5 from our website at
http://officecalendar.fileburst.com/documents/ocuserguidev65.pdf.
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