venue visit, risk management plan

VENUE VISIT AND RISK MANAGEMENT PLANBy Sara Castillo Romero

PROJECT PARTNERS

Barnardo’s vision today is that the lives of all children and young peo-ple should be free from poverty, abuse and discrimination. Barnardo’s believe in the abused, the vulnerable, the forgotten and the neglected. We pledge to support them, stand up for them and bring out the best in each and every child.

London Metropolitan University is one of the foremost providers of un-dergraduate, postgraduate, professional and vocational education and training in Britain. Our courses are planned in consultation with employers and examin-ing bodies in commercev, industry, the world of art and design, the financial services industries and other professions. The end result is high quality courses that are of direct relevance to their field.

LIONEL DELUY

ILUSTRATION

+

+ DJ MUSIC

LIVE BAND

+

PRESENTS EVOLUTION

PHOTOGRAPHY

THE EVENT

THE SITE

SELECTION

ENVIROMENT

CLEARING/CLEANING123

1RESEARCHARRANGE VENUE VIEWINGCONTRACTFINAL DECISION

2ENQUERING

LICENCINGMAPSDIRECTIONS3

SUG

GES

TED

PLA

CES

THE ROCKET COMPLEX @

THE ROCKET UPSTAIRS

OPT

ION

1

THE VENUE

Exhibition Space + DJ The Rocket Live Band

The Rocket :: Back Area The Rocket :: Main AreaO

PTIO

N 2

THE SELECTION OF THE VENUE : PART OF THE FEASIBILITY STUDY

FACTORS IN SITE CHOICELocationMatch the venue with the theme of the eventMatch the size of the venue to the size of the event.Venue configuration, including sight lines, lay out or seating configuration.History of events at that venue, including the venue’s reputationAvailabilityWhat the venue can provideTransport to, from an around the venue, parking.Access for audience, equipment, performers, VIPS, staff and the disabled.Toilets and other facilitiesPower (amount available) and lightsClimate, including microclimate and ventilationEmergency plans and exits.

LOC

ATI

ON

How

to g

et th

ere?

V

THE IDEA IS...

MATCH THE THEME

EVEN

T SI

TE IN

SPEC

TIO

N C

HEC

KLIS

TAMENITIES DISABLE

CAPACITY

CATERING

LOCATION

MEDICAL EXIT & ... ENTRANCE

REGISTRATION

REGISTRATION

REGULATION

SAFETY & SECURITY

Security deposit - Percentage of the hiring fee.

Cancellation - Outlining the penalty for cancellation of the event.

Access - Times of the opening and closing of the doors, Controled acces.

Late conclusion - Penalty for the event going overtime.

House seats - Reserved free tickets for the venue management

Additions or alterations - Changes to the internal structures of the venue.

Signage - Venue management approval may be required for all promotional material.

The contract contain the following elements

CONTRACT

4TECHNICAL REQUIREMENTS CLEANING REQUIREMENTS STAFF REQUIREMENTS

SUPPLIERS

RESOURCES REQUIRED

Plastic GlassesTraysBucket (for clearing)Bin bagsBottle openerTable ClothCleaning ClothDust and MopMulti switcher

ManagerAssistant ManagerPRWaitressHostesses

4

5

5 400 GUINNES bottles ICE + Glass - The Rocket Goodie Bag

RISK ASSESMENT

1 2 3 4 5

IDEN

TIFY THE H

AZA

RDS

WH

O M

IGH

T BE HA

RMED

& H

OW

EVALU

ATE TH

E RISKS

RECO

RD TH

E FIND

ING

S

REVIEW

& U

PDA

TE

1IDENTIFY THE HAZARDS

- Electrical hazards: frayed cords, missing ground pins, improper wiring.- Unguarded machinery and moving machinery parts: guards removed or moving parts that a worker can acci-dentally touch.- Constant loud noise- Working from heights, including lad-ders.- Spills on floors or tripping hazards, such as blocked aisle or cords running across the floor.- Violence- Drink Poisoning

TOILET - Blood or other body fluids - Fungi - Bacteria and viruses

PHYSICAL HAZARD

BIOLOGICAL HAZARD ERGONOMIC HAZARD

CHEMICAL HAZARD

- Liquids like cleaning products, paints, acids, solvents especially chemicals in an unlabelled container (warning sign!)- Flammable materials like gasoline, solvents and explosive chemicals.

- Poor lighting.- Improperly adjusted workstations and chairs- Frequent lifting- Poor posture- Awkward movements, especially if they are repetitive- Repeating the same movements over and over - Having to use too much force, espe-cially if you have to do it frequently.

RISK ASSESMENT FORM

Complete Assured Safe Catering Checklist Complete Hazardous Substance Record SheetComplete A Manual Handling Assessment Form

THE ROCKET :: FLOOR PLAN

LINKAGE BETWEEN RISK MANAGEMENT AND PLAN SITE SELECTION

ENTRANCE

ENTRANCE

EXIT

3 x

EXHIBITIONROOM

MAIN STAGEBAND

BAR

REGISTRATION DESK

LIN

KAG

E BE

TWEE

N R

ISK

MA

NA

GEM

ENT

PLA

N A

ND

SIT

E SE

LEC

TIO

N

THE EXHIBITION ROOM

THE EXHIBITION ROOM

www.snacevents.com

T :: +44 0 778 848 0058

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