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Utilities Drawing Utilities Drawing ProjectProject
U N I V E R S I T Y OF K E N T U C K Y
I. Project Summary
II. Product Deliverables
III. Project Schedule
IV. Drawing Update Workflow
V. Data Maintenance
VI. Supporting Documents
VII. Open Discussion
TopicsTopics
I. Goals Update utility drawings
o Field survey will not be performed Identify areas of uncertainty
II. Involved Parties Campus Physical Plant Division (CPPD)
o All campus utilities except telecommunications Communications & Network Systems (CNS)
o Telecommunications infrastructure Staggs & Fisher (S&F)
o Drawing and data development Facilities Information Services (FIS)
o Project Management, information mining, data management & publication
I. Capital Projects Management Division (CPMD)I. Per Diem Agreement
Project SummaryProject Summary
Product Product DeliverablesDeliverables
Nine (9) Utility CAD Files and Drawings•12KV Electric•Chilled Water•Domestic Water•Gas Distribution•High Pressure Steam•Exterior Lighting•Sanitary Sewer•Storm Water •Telecommunications
Product DeliverablesProduct Deliverables
Product DeliverablesProduct Deliverables
Two (2) Schematic CAD files and Drawings•Chilled Water•High Pressure Steam
Project Project ScheduleSchedule
I. Project Kick-Off Meet & Greet Confirm Contact List Review Project Scope
II. Data & Drawing Development Utility priority identified but not fixed Estimated 11 continuous days to update and develop each utility
drawing Estimated Completion 4 months +/-
Project ScheduleProject Schedule
Drawing Drawing Update Update WorkflowWorkflow
Drawing Update WorkflowDrawing Update Workflow
I. Process Summary S&F coordinates meetings and data review with utilities contact S&F provides status updates to FIS FIS supports information requests from utility contact Utility contact approves drawing for content FIS approves drawing for standards compliancy Drawing update complete
II. FIS Facilities Library Project Mining Requests Email
o Facilities.Info.Requests@uky.edu Walk-In
o Janet Schwartz, Proj. Mgr. 212B1 Peterson Service Building
Phone o Janet Schwartz, Proj. Mgr. 218-3006
Drawing Update WorkflowDrawing Update Workflow
Data Data MaintenancMaintenancee
Data MaintenanceData Maintenance
Drawings receivedDrawings received
Drawings receivedDrawings received
E X I S T I N G
W O R K F L O W
Data MaintenanceData Maintenance
P R O P O S E D
W O R K F L O W
Drawings 90% accurate +/-
Updated from Record Drawings
Photos, survey, etc.
I. Process Summary Bid Docs Drawing Update
o Utility drawings updated from Bid Documentso Features stored on “PLANNED” Layer
Record Drawing Updateo Utility dawings finalized after Record Drawings received in Libraryo Utilities Management approval required
II. Mechanism for Updates Bid Projects
I. FIS included in Engineer Senior distribution email Facilities.Info.Requests@uky.edu
I. Non-Bid Projects (e.g., emergency repairs)o Facility Engineer or PM notifies FIS Facilities.Info.Requests@uky.edu
ALL PROJECTS: Ground Openo Facility Engineer or PM notifies FIS Facilities.Info.Requests@uky.edu
Data MaintenanceData Maintenance
III. Future Data Maintenance FIS
o Updates made in-house unless resources unavailable Staggs & Fisher
o Contracted services available when neededo Requires new Per Diem Agreemento Work facilitated by FIS
Note: Proposed data maintenance workflow
is for CPPD maintained utilities.
Data MaintenanceData Maintenance
Supporting Supporting DocumentsDocuments
I. Facilities Utilities and Base Map Data Provided to Staggs & Fisher on CD
II. eFacTS Demolished Building Search Link: http://www.ppd.uky.edu/facilities/document-vault/
To report system issues, contact Facilities.Library@uky.edu
III. Other Supporting Info 2013 Storm Water Drain Marker Map Book
o Hardcopy map book of storm water drain location information from field survey
Supporting DocumentsSupporting Documents
Open Open Discussion Discussion
Utilities Drawing Utilities Drawing ProjectProject
U N I V E R S I T Y OF K E N T U C K Y
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