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UTC, Lupton Library Budget Presentation. February 11, 2008. UTC Library Personnel. UTC Library Services. UTC Library Collections. UT Library Staffing Comparison. UT Library Expenditure Comparison. THEC Peer Comparison. THEC Peer Comparison. Library Material Spending, 1995-2007. - PowerPoint PPT Presentation
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February 11, 2008
UTC, Lupton Library Budget Presentation
UTC Library Personnel
Personnel
2003-2004 2004-2005 2005-2006 2006-2007
Faculty Librarians 15 16 16 16
Staff Specialists 16 15 15 15
Student Staff, FTE 6 6 7 7
Total Staff 37 37 38 38
UTC Library ServicesServices
2002-2003 2003-2004 2004-2005 2005-2006 2006-2007
Days open in the year 333 333 331 331 337
Number of staffed service points 4 4 7 7 7
Number of weekly public service hours 92 92 92 92
Gate Count 251,907 291,986 271,596 253,879 283,705
Number of reference transactions 14,585 15,754 13,211 12,986 11,422
Number of class instruction session 281 278 288 314 315
Number of students in instruction sessions 5,582 5,674 5,512 5,719 5,891
Book and media circulation NA 29,826 28,110 27,164 34,256
Reserve circulation (not electronic) 8,934 10,406 9,160 8,500 3,258
Study Room Circulation NA NA 3,239 4,291 4,823
Laptop Circulation 463 3,644 3,577 7,913 9,091
Materials borrowed via ILL 5,199 9,348 10,324 11,963 10,698
Materials lent via ILL 1,384 2,069 1,970 1,768 2,083
UTC Library CollectionsCollections
2002-2003 2003-2004 2004-2005 2005-2006 2006-2007
Monographs and Bound Periodicals 487,721 496,094 571,750 571,957 579,122
Electronic Books 0 0 62 400 100,402
Total Periodical Subscriptions 2,109 1,767 1,728 1,719 1,737
Electronic Periodical Subscriptions NA 332 389 606 741
Other Periodical Subscriptions NA 1,435 1,339 1,113 996
Total Periodicals Accessible Online NA 10,500 13,643 17,618 21,468
Online Databases 44 80 102 125 130
AV Materials 18,089 19,522 20,312 16509 17,940
Archives and Manuscripts 1,214 1,344 1,623 1,272 1,255
Microfilm Units 1,294,490 1,307,495 1,309,010 1,309,908 1,310,594
UT Library Staffing Comparison
Total Staff per 1,000 FTE
4.94
6.99
11.28
4.89
6.20
13.09
0.00 2.00 4.00 6.00 8.00 10.00 12.00 14.00
UT, Chattanooga
UT, Martin
UT, Knoxville
2006
2004
UT Library Expenditure Comparison
Total Expenditures per FTE
$284.89
$302.36
$823.12
283.63
337.53
1,100.17
$0.00 $200.00 $400.00 $600.00 $800.00 $1,000.00 $1,200.00
UT, Martin
UT, Chattanooga
UT, Knoxville
2006
2004
THEC Peer ComparisonTotal Library Expendiures per FTE
$242 $245$264
$317 $320$338 $338
$406 $412
$462
$539 $546
$0$0
$100
$200
$300
$400
$500
$600
2004
2006
THEC Peer ComparisonTotal Staff per 1,000 FTE Enrolled
4.57 4.65 4.89 4.935.50 5.59 5.63 5.65 5.94
6.98 7.06 7.14
9.27
0.00
1.00
2.00
3.00
4.00
5.00
6.00
7.00
8.00
9.00
10.00
2004
2006
Library Material Spending, 1995-2007
Library Material Expenditures, 1995 - 2007
Category 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07
Print Subscriptions 426,355 481,143 543,210 541,136 549,158 555,293 626,986 687,043 464,275 447,847 346,906 223,173
Electronic Journals 0 0 0 0 0 0 0 0 65,468 95,657 198,409 371,201
Microform Subscriptions 40,907 47,689 47,085 67,133 21,513 48,395 41,308 46,584 33,967 18,058 16,779 19,269
Databases 30,779 35,045 28,657 112,785 97,686 110,391 129,949 139,024 253,767 244,463 279,104 364,244
Monographs 160,797 150,616 97,100 104,351 174,396 141,985 110,804 142,072 138,593 223,884 169,486 207,502
Media 39,502 26,686 39,326 55,730 42,503 37,328 40,798 32,199 39,695 47,986 50,614 43,636
Records 2,762 1,243 1,342 1,560 3,623 2,506 3,242 0 0 841 0 0
Audio Books 120 0 0 216 1,140 0 0 0 0 0 0 0
Total Expenditures 1 701,222 742,422 756,720 882,911 890,019 895,898 953,087 1,046,922 995,765 1,078,736 1,061,298 1,229,025
Acquisitions Budget 2 674,413 724,413 724,413 724,413 724,413 724,413 724,413 689,413 689,413 735,807 795,807 830,807
Budget increase / decrease 2,243 0 0 0 0 0 0 -35,000 0 46,394 60,000 35,000
Journal Cancellations 124,429 4,426 12,070 50,709 12,089 292,590
1. Total Expenditures - all material expenditures from E accounts (Library and Student Technology Fee) and R accounts (Special Library, Tennessee Tomorrow, and Lupton Renaissance).2. Acquisitions Budget - base Library appropriation from Academic Affairs of University's E & G funds.3. Spike in book budget in 2004-2005 resulted from $100,000 UCF Grant to support graduate programs.4. Increase to base in 2004-2005 represents $46,394 from the University5. Increase to base in 2005-2006 represents $50,000 from the University and $10,000 reallocated internally from binding budget.6. Increase to base in 2006-2007 represents $30,000 reallocation in Academic Affairs budget and $5,000 reallocated from Library binding, the University provided no increase.
Total Library Spending, 2006-2007
Projected 2007-2008 Expenditures, with Inflation
Lupton Library, 2007-2008 Material Expenditure Projections
2006-2007 Expenditures
Anticipated Increase
Actual Dollar Increase
Anticipated 2008 Expenditures
Ongoing Material and Material-Related Expenditures
Journal costs (US) 327,029 7% 22,892 349,921Journal costs (Europe) 219,223 13% 28,499 247,722Databases 293,895 7% 20,573 314,468Microform subscriptions less shipping & handling 18,978 6% 564 19,542
Access software: Article Linker, Scholarly Stats 13,499 NA 13,499FirstSearch 12,000 NA 12,000Swets handling charge 9,888 NA 396 10,284Subtotal 894,512 72,924 967,436 One-time expenditures
Monographs, audio-visual materials, etc. - includes approval plan
251,138 6.5% 16,324 $267,462
251,138 16,324 $267,462 Digital one-time expenses 83,375
Expenditure total for 2006-2007 1,229,025 Expected inflation, 2007-2008 89,248 Total expected expenditures for 2007-2008 1,234,898 Funds available, 2007-2008, inc. restricted $1,169,626 Difference in anticipated and available funds - $44,949
Library Budget Request
FY 2007 Spending
All accounts
Year 110% increase
to base Resulting Base
Budget
Total Salary Budget 1,209,885 120,989 1,330,874Total Student Salary Budget 61,000 6,100 67,100Total Other Operating Budget 89,513 8,951 98,464Total Acquisitions 1,229,025 122,903 1,351,928 2,589,423 258,942 2,848,365
Projected Budget
Year 210% increase
to base Resulting Base
Budget
Total Salary Budget 1,330,874 133,087 1,463,961Total Student Salary Budget 67,100 6,710 73,810Total Other Operating Budget 98,464 9,846 108,310Total Acquisitions 1,351,928 135,193 1,487,121 2,848,366 284,837 3,133,203
Projected Budget
Year 310% increase
to base Resulting Base
Budget
Total Salary Budget 1,463,961 146,396 1,610,357Total Student Salary Budget 73,810 7,381 81,191Total Other Operating Budget 108,310 10,831 119,141Total Acquisitions 1,487,121 148,712 1,635,833 3,133,202 313,320 3,446,522
Year 1: Spending PlanProposed Use of New Funds Cost Personnel University Archivist 42,000
Assistant Head of Access Services / ILL Coordinator 42,000
Subtotal 84,000 Collections
Inflation increase- represent 10% of ongoing expenditures 122,000
Increase for books and AV materials- represents 5% of current expenditures 12,500
Serials increase- represents 5% of current expenditures 26,000
Other material increase- could be new databases, one-time purchases, or to purchase new federated search software or institutional repository software, etc. We should assume this is ongoing 10,000
Subtotal 170,500 Other Operating Increase to student and operating budget 4,442
258,942
Year 2: Spending Plan Proposed Use of New Funds Cost Personnel Outreach Librarian 43,000 Staff specialist split between R/I and IT 30,000 Subtotal 73,000 Collections
Inflation increase- represent 10% of ongoing expenditures 135,193
Increase for books and AV materials- represents 5% of current expenditures 13,000
Serials increase- represents 5% of current expenditures 27,400
Other material increase- could be new databases, serials or software, but we should assume it is ongoing 29,063
Subtotal 204,656 Other Operating Increase to operating and student budget 7,181
284,837
Year 3: Spending PlanProposed Use of New Funds Cost Personnel Add Building Manager 30,000 Add Programmer / DBA 50,000 Subtotal 80,000 Collections
Inflation increase- represent 10% of ongoing expenditures 148,712
Increase for books and AV materials- represents 5% of current expenditures 14,000
Serials increase- represents 5% of current expenditures 29,000
Other material increase- could be new databases, serials or software, but we should assume it is ongoing 31,608
Subtotal 223,320 Other Operating Increase to operating or student budget 10,000
313,320
Thank you!
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