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Design with Microsoft Word Unit 1
Introducing Desktop PublishingChapter
Workshop Foundations Desktop Publishing
Workshop Toolbox Introducing Word
Projects Project 1-1: Format with Fonts Project 1-2: Design with Font Attributes Project 1-3: Design with Font Families Project 1-4: Format with Word Tools Project 1-5: Insert and Wrap Clip Art Project 1-6: Create a Certificate
Skills You Will Learn
Copyright © The McGraw-Hill Companies, Inc. All rights reserved.
1
Design with Microsoft Word Unit 1
Introducing Desktop PublishingChapter
Projects : Project 1-7: Create a Business Flyer Project 1-8: Design with Symbols Project 1-9: Create a Table Project 1-10: Create a Resume with a Template Project 1-11: Create a Flyer
Skills You Will Learn
Copyright © The McGraw-Hill Companies, Inc. All rights reserved.
11
Design with Microsoft Word Unit 1
Introducing Desktop Publishing
All publications, including books, magazines, newspapers, and brochures, follow a specific layout and design.
In this book, you will learn the principles of effective layout and design in creating a variety of documents.
Publishing and Design
pg. 2
Chapter 1
Design with Microsoft Word Unit 1
Introducing Desktop Publishing
Publishing and Design
pg. 2
Chapter 1
Design with Microsoft Word Unit 1
Foundations
Identify elements of desktop publishing Apply design process skills
You Will LearnKey Terms
publication
layout software
WYSIWYG
desktop publishing
pg. 3
Design with Microsoft Word Unit 1
Foundations
What is Desktop Publishing? Desktop publishing software makes it possible for
anyone with a computer to create a professional-looking publication.
In 1985, Paul Brainerd created PageMaker, a type of layout software that was the first desktop publishing application.
Layout software uses a principle known as WYSIWYG, an acronym that means “What You See Is What You Get.”
desktop publishing
The use of a computer to combine text and graphics together on a page. (pg. 3)
publication
A printed work. (pg. 3)
layout software
A type of software that combines text and graphics together on a page. (pg. 3)
WYSIWYG
An acronym that means “What You See Is What You Get.” (pg. 3)
Desktop Publishing pg. 3
Design with Microsoft Word Unit 1
How Does the Design Process Work? pg. 4
Foundations
Design Basics
Look for examples of good design.
Determine the purpose of the publication’s message.
Sketch your few ideas on paper.
Seek input from others.
Keep your design simple.
Design with Microsoft Word Unit 1
What is layout software?
Desktop Publishing
Foundations
Layout software is a type of software that combines text and graphics together on a page.
Design with Microsoft Word Unit 1
Desktop Publishing
Assessment pg. 4
Reading Check What is desktop publishing?
Answer: D
Explanation: Desktop publishing involves the use of a computer to combine text and graphics.
C. a printed work
D. the use of a computer to combine text and graphics
A. a type of software that combines text and graphics
B. a principle of design
Design with Microsoft Word Unit 1
Toolbox
Identify Word’s toolbars Identify Word’s menu bar Find the scroll bars and ruler
You Will Learn ToKey Terms
interface
Print Layout View
icons
pg. 5
Design with Microsoft Word Unit 1
Toolbox
What is a User Interface? Interface refers to all of the onscreen elements that allow
you to communicate with the computer. In Print Layout View, you can see how text and graphics
will print on the page.
interface
All of the onscreen elements that allow a user to communicate with a computer. (pg. 5)
Print Layout View
A view in Microsoft Word that allows a user to see how text and graphics will print on a page. (pg. 3)
Introducing Word pg. 5
Design with Microsoft Word Unit 1
Toolbox
Title Bar The title bar displays the title of the document.
Menu Bar The menu bar contains general menu categories (such
as File, Edit, View, and so on) from which you can carry out commands in Word.
Toolbars The other bars are called toolbars and include clickable
icons, or picture buttons, which are shortcuts to the menu items.
icons
Clickable picture buttons which are shortcuts to menu items. (pg. 6)
Introducing Word pg. 6
Design with Microsoft Word Unit 1
What is a user interface?
Introducing Word
Toolbox
A user interface is all of the onscreen elements that allow a user to communicate with a computer.
Design with Microsoft Word Unit 1
Introducing Word
Assessment pg. 6
What is the function of the title bar?
Answer: DExplanation: The title bar displays the title of a document.
C. to control the appearance of the text
D. to display the title of the document
A. to carry out common commands
B. to display icons for common commands
Design with Microsoft Word Unit 1
Format with Fonts
Format fonts Change font size
Spotlight on Skills
pg. 7
Key Terms
typography
typeface
font
serif
sans serif
scalable
points
1-1
Academic Focus
Social Studies
Format the American National Anthem
Design with Microsoft Word Unit 1
Format with Fonts
pg. 7Fonts and Typeface
Fonts and Typeface The study of type and its characteristics is called
typography. A typeface is a design for a set of characters such as
letters, numbers, and punctuation marks. A font is a specific typeface combined with variations
such as size, style, and spacing
typography
The study of type and its characteristics. (pg. 7)
typefaceA design for a set of characters such as letters, numbers, and punctuation marks. (pg. 7)
fontA specific typeface combined with variations such as size, style, and spacing. (pg. 7)
1-1
Before You Begin Go to Chapter 1, and choose PowerPoint Presentations to preview the documents you will be creating. Also, use the individual project Rubrics to help create and evaluate your work.
Design with Microsoft Word Unit 1
Format with Fonts
pg. 7
Categorizing Fonts A serif is a small cross-stroke at the top or bottom of most
letters. Serif fonts are categorized by the presence of a serif.
Sans serif means “without serif.” Sans serif fonts do not have extra cross-strokes. Because they are not as easy to read as serif fonts, sans serif fonts are best used for titles, headings, or short blocks of text.
serif
A small cross-stroke at the top or bottom of most letters. (pg. 7)
sans serif
The absence of extra cross-strokes on letters. (pg. 7)
1-1
Design with Microsoft Word Unit 1
Format with Fonts
pg. 8Font Size
Measuring Fonts Fonts that can be resized without any distortion of the
typeface are called scalable fonts. Font size is measured in points, about 1/72 of an inch.
scalable
A type of font that can be resized without any distortion of the typeface. (pg. 8)
points
Units of measurement for font size, about 1/72 of an inch. (pg. 8)
1-1
Design with Microsoft Word Unit 1
Format with Fonts
pg. 8
In this project, you will… Compare the use of serif and sans serif fonts when
you format the lyrics of the national anthem.Microsoft Word
APPLICATIONS USED
• Data File 1-1
DATA FILES USED
1-1
Design with Microsoft Word Unit 1
Format with Fonts
pg. 9
1-1
Design with Microsoft Word Unit 1
Design with Font Attributes
Apply formatting attributes
Spotlight on Skills
pg. 10
Key Term
font attributes
Academic Focus
Science
Format chemical formulas
1-2
Design with Microsoft Word Unit 1
Design with Font Attributes
pg. 10Design with Font Attributes
Font Attributes Font attributes are characteristics or qualities of text
such as underline, bold, italics, superscript, and subscript.
ALL CAPS can be created by pressing the Caps Lock key on the keyboard. This font attribute should not be used with a lot of text, as it reduces readability.
font attributes
Characteristics or qualities of text such as underline, bold, italics, superscript, and subscript. (pg. 10)
1-2
Design with Microsoft Word Unit 1
Design with Font Attributes
pg. 10
In this project, you will… Format a report using font attributes. You will learn
about Poland’s famous tourist attraction, the Wieliczka Salt Mine.
Microsoft Word
APPLICATIONS USED
• Data File 1-2
DATA FILES USED
1-2
Design with Microsoft Word Unit 1
Format with Fonts
pg. 12
1-2
Design with Microsoft Word Unit 1
Design with Font Families
Use font families
Spotlight on Skills
pg. 13
Key Terms
letterform
contrast
Academic Focus
Language Arts
Interpret words visually
1-3
Design with Microsoft Word Unit 1
Design with Font Families
pg. 13Design with Font Attributes
Font Families Font families are either serif or sans serif, and fonts
in each family have a related typeface. Font families are also characterized by the letterform,
or the shape of a letter. When designing a page, use contrast in choosing
font families to provide visual interest.
letterform
The shape of a letter. (pg. 10)
contrast
A difference that sets off an element from others in a document. (pg. 13)
1-3
Design with Microsoft Word Unit 1
Design with Font Families
pg. 13
In this project, you will… Create a guide to identify fonts in serif and sans serif
families. You can use this guide in later projects to help you choose appropriate fonts for your design.
Microsoft Word
APPLICATIONS USED
• Data File 1-3
DATA FILES USED
1-3
Design with Microsoft Word Unit 1
Format with Fonts
pg. 14
1-3
Design with Microsoft Word Unit 1
Format with Word Tools
Cut and paste Align text Insert a drop cap Add a page border Check spelling
Spotlight on Skills
pg. 15
Key Terms
clipboard
align
drop cap
border
header
footer
Academic Focus
Social Studies
Format the Gettysburg Address
1-4
Design with Microsoft Word Unit 1
Format with Word Tools
pg. 15Formatting Tools
Cut, Copy, and Paste Cut or copied material is saved in a clipboard, a
temporary storage area which saves the material until it is deleted or replaced or the program is turned off.
Spell Check To check a word or an entire document at once, click
Tools>Spelling and Grammar on the menu bar, or click the Spelling and Grammar button on the Standard toolbar.
clipboard
A temporary storage area for items in a document. (pg. 15)
FPO Go Online
1-4
Design with Microsoft Word Unit 1
Format with Word Tools
pg. 16Additional Formatting Tools
Align Text To align text, click one of the four alignment buttons
on the Formatting toolbar.
Format for Visual Interest Use the Format menu to enhance a document with
decorative elements such as a drop cap or a page border.
Add Headers and Footers Click View>Header and Footer to open the Header
and Footer Toolbar.
align
To arrange items so that they line up. (pg. 18)
drop cap
A large decorative letter used as the first letter of a paragraph. (pg. 16)
header
Information that appears at the bottom of every page. (pg. 16)
footer
Information that appears at the bottom of every page. (pg. 16)
1-4
Design with Microsoft Word Unit 1
Format with Word Tools
pg. 16
In this project, you will… Use Word to format the Gettysburg Address as a
visually interesting and easily readable document. Microsoft Word
APPLICATIONS USED
• Data File 1-4
DATA FILES USED
1-4
Design with Microsoft Word Unit 1
Format with Fonts
pg. 19
1-4
Check your work Use Figure 1.14 as a guide and check that:
Text alignment is justified. There is a drop cap, page border, header, and footer. There are no spelling errors or typos.
Design with Microsoft Word Unit 1
Insert and Wrap Clip Art
Find and replace text Insert a text box Add a fill color Insert a graphic Move and resize an object
Spotlight on Skills
pg. 20
Key Terms
wrap
sizing handle
text box
Academic Focus
Language Arts
Illustrate an Aesop’s fable and find synonyms
1-5
Design with Microsoft Word Unit 1
Insert and Wrap Clip Art
pg. 21Insert and Wrap Clip Art
Wrap Text To wrap text is to flow it around a graphic. Choose a wrapping
style by opening the Format Picture box and selecting the Layout tab or by using the Picture toolbar.
wrap
To flow text around a graphic. (pg. 21)
1-5
Design with Microsoft Word Unit 1
Insert and Wrap Clip Art
pg. 21Insert and Wrap Clip Art
Resize an Image Resize an image by selecting it and then dragging a
sizing handle.
Insert a Text Box A text box can hold both text and graphics. Like an
image, a text box can be resized and text can be wrapped around it.
sizing handle
A small circle or square on the sides or corners of an object that allows a user to resize the object. (pg. 21)
text box
A graphic element that holds text and graphics. (pg. 21)
1-5
Design with Microsoft Word Unit 1
Insert and Wrap Clip Art
pg. 21
In this project, you will… Illustrate an Aesop’s fable by adding clip art. You
will also use the Thesaurus and Find/Replace tools to revise your story.
Microsoft Word
APPLICATIONS USED
• Data File 1-5a
• Data File 1-5b
DATA FILES USED
1-5
Design with Microsoft Word Unit 1
Insert and Wrap Clip Art
pg. 24
1-5
Check your work Use Figure 1.19 as a guide and check that:
Fonts are consistent and readable. The title is in a colored text box, and the text direction is correct. All references to skunk have been replaced with bear. The image is laid out attractively and text wraps around it. There are no spelling errors or typos.
Design with Microsoft Word Unit 1
Create a Certificate
Change page orientation Format a page border Insert a watermark Add WordArt Apply kerning
Spotlight on Skills
pg. 25
Key Terms
white space
watermark
WordArt
kern
portrait orientation
landscape orientation
Academic Focus
Math
Evaluate spatial consistency
1-6
Design with Microsoft Word Unit 1
Create a Certificate
pg. 25Create a Certificate
White Space White space is particularly important in certificates,
documents that give special recognition to a person or team.
Add a Watermark A watermark is an image that is barely visible behind the
text of a document. Watermarks are used to prove authenticity, to add visual interest, or to identify a type of document.
Insert WordArt WordArt is decorative text that comes in many shapes
and colors, often has different effects, and can be reshaped and resized.
1-6
white space
Empty space in a document. (pg. 25)
watermark
An image that is barely visible behind the text of a document. (pg. 25)
WordArt
Decorative text. (pg. 25)
Design with Microsoft Word Unit 1
Create a Certificate
pg. 26Create a Certificate
Kern Between Characters To kern means to adjust the space between characters
in a document.
Change Page Orientation In portrait orientation, the short edge of the paper is
along the top. In landscape orientation, the long edge of the paper is
along the top.
1-6
kern
To adjust the space between characters in a document. (pg. 26)
portrait orientation
Page orientation whereby the short edge of the paper is along the top. (pg. 25)
landscape orientation
Page orientation whereby the long edge of the paper is along the top. (pg. 26)
Design with Microsoft Word Unit 1
Create a Certificate
pg. 26
In this project, you will… Create a certificate that will include a watermark and
WordArt.Microsoft Word
APPLICATIONS USED
• Data File 1-6
DATA FILES USED
1-6
Design with Microsoft Word Unit 1
Create a Certificate
pg. 29
1-6
Check your work Use Figure 1.25 as a guide and check that:
Fonts are consistent and readable. There is a watermark and a blue page border. WordArt is used correctly. Text looks balanced, with sufficient white space around it.
Design with Microsoft Word Unit 1
Create a Business Flyer
Adjust leading Add a bulleted list Kern text Insert page numbers
Spotlight on Skills
pg. 30
Key Terms
leading
bullet
Academic Focus
Math
Calculate line spacing
1-7
Design with Microsoft Word Unit 1
Create a Business Flyer
pg. 30Determine Line Spacing
Leading Leading refers to the process of spacing lines of text. Leading is sometimes measured as the space between
lines and sometimes as the distance between baselines. Leading is generally 120-150 percent of the font size,
depending on the type of font.
1-7
leading
The process of spacing lines of text. (pg. 30)
Design with Microsoft Word Unit 1
Create a Business Flyer
pg. 31Create Lists
Bulleted Lists A bullet is a character such as a dot or a diamond. Bullets are used to list items in no particular order.
Numbered Lists Numbered lists present information in a specific order.
1-7
bullet
A character such as a dot or diamond used in lists. (pg. 31)
Design with Microsoft Word Unit 1
Create a Business Flyer
pg. 31
In this project, you will… Create one page of an annual report for an imaginary
company, HypothetiCo.
Microsoft Word
APPLICATIONS USED
• Data File 1-7a
• Data File 1-7b
• Data File 1-7c
• Data File 1-7d
DATA FILES USED
1-7
Design with Microsoft Word Unit 1
Create a Business Flyer
pg. 35
1-7
Check your work Use Figure 1.32 as a guide and check that:
Line spacing makes text readable and attractive. Content in the bulleted list is written and aligned correctly. Graphics are effectively laid out. A page number is inserted in the lower right corner.
Design with Microsoft Word Unit 1
Design with Symbols
Create a numbered list Insert symbols
Spotlight on Skills
pg. 36
Key Term
dingbats
Academic Focus
Math
Use math symbols and fractions
1-8
Design with Microsoft Word Unit 1
Design with Symbols
pg. 36Add Symbols and Special Characters
Symbols To find symbols that do not appear on the keyboard,
click Insert>Symbol to open the Symbol box. The Wingdings and Webdings fonts include a variety
of graphic icons and symbols, called dingbats.
1-8
dingbats
Graphic icons and symbols of the Wingdings and Webdings fonts. (pg. 36)
Design with Microsoft Word Unit 1
Design with Symbols
pg. 37Options for Dashes and Fractions
Insert Dashes There are three kinds of dashes—hyphens, En dashes,
and Em dashes.
Format Fractions In instances where Word does not recognize a particular
fraction, it can sometimes be found through Insert>Symbol, in the Number Forms subset category.
1-8
Design with Microsoft Word Unit 1
Design with Symbols
pg. 38
In this project, you will…
Format a recipe with symbols.Microsoft Word
APPLICATIONS USED
• Data File 1-8a
• Data File 1-8b
• Data File 1-8c
DATA FILES USED
1-8
Design with Microsoft Word Unit 1
Design with Symbols
pg. 40
1-8
Check your work Use Figure 1.36 as a guide and check that:
The text is accurate, laid out attractively, and easy to read. Symbols and fractions have been added correctly. The numbered list presents information in the correct order. Graphics relate to content and are sized and placed effectively.
Design with Microsoft Word Unit 1
Create a Table
Create a table Sort data Add footnotes Resize columns Format a table Center vertically
Spotlight on Skills
pg. 41
Key Terms
table
gridlines
sort
Academic Focus
Social Studies
Compare state populations
1-9
Design with Microsoft Word Unit 1
Create a Table
pg. 41Create Tables
Tables A table is a grid of rows and columns that organizes
information so that it is easy to find and understand. Gridlines separate the rows and columns in a table. In Word, you can perform simple calculations and
automatically sort information in tables.
1-9
table
A grid of rows and columns that organizes information. (pg. 41)
gridlines
Borders that separate rows and columns in a table. (pg. 41)
sort
To arrange information in a table. (pg. 41)
Design with Microsoft Word Unit 1
Create a Table
pg. 41
In this project, you will… Create and format a table to compare the
populations and other facts about certain U.S. states. You will also use the superscript and subscript numerals to footnote and cite the sources of your information.
Microsoft Word
APPLICATIONS USED
1-9
Design with Microsoft Word Unit 1
Create a Table
pg. 45
1-9
Check your work Use Figure 1.43 as a guide and check that: The table colors and borders match Figure 1.43. Text is complete and accurate. The table is sorted from highest to lowest city population. There is a citation below the table. The table is centered.
Design with Microsoft Word Unit 1
Create a Résumé with a Template
Create a résumé Use a template
Spotlight on Skills
pg. 46
Key Terms
template
Academic Focus
Social Studies
Create Ben Franklin’s
résumé
1-10
Design with Microsoft Word Unit 1
Create a Résumé with a Template
pg. 46Create Templates and Wizards
Résumé Templates A template is a pre-formatted, fill-in-the-blank document. Microsoft Word has a variety of résumé templates.
1-10
template
A preformatted, fill-in-the-blank document. (pg. 46)
Design with Microsoft Word Unit 1
Create a Résumé with a Template
pg. 46
In this project, you will… Use a template to create a resume for 20-year-
old Benjamin Franklin. Microsoft Word
• Data File 1-10
APPLICATIONS USED
1-10
Design with Microsoft Word Unit 1
Create a Résumé with a Template
pg. 47
1-10
Design with Microsoft Word Unit 1
Create a Flyer
Determine message, audience, and content
Design flyer layout
Spotlight on Skills
pg. 49
Key Terms
design process
thumbnail sketch
Academic Focus
Social Studies
Initiate a time capsule
1-11
Design with Microsoft Word Unit 1
Create a Flyer
pg. 49Create Thumbnails
Design The design process is a step-by-step system used to create
effective designs and documents.
Thumbnails A thumbnail sketch is a simple drawing that gives a sense of
the layout and basic elements of a design.
1-11
design process
A preformatted, fill-in the-blank document. (pg. 49)
thumbnail sketch
A simple drawing that gives a sense of the layout and basic elements of a design. (pg. 49)
Design with Microsoft Word Unit 1
Create a Flyer
pg. 49
In this project, you will… Create a flyer advertising a school-wide time
capsule project. Microsoft Word
APPLICATIONS USED
1-11
• Data File 1-11
DATA FILES USED
Design with Microsoft Word Unit 1
Create a Flyer
pg. 47
1-11
Design with Microsoft Word Unit 1
In the Workplace
pg. 52
On the Job An administrative assistant is often an entry-level job that
is a stepping stone to other positions in a company. Because they are often responsible for newsletters,
financial reports, flyers, and even advertisements or catalogs, administrative assistants should know how to use desktop publishing tools in Word.
Future Outlook Although many people now use computers to do the tasks
that administrative assistants once did, this career will continue to be in demand for people with good technology and communication skills.
Skills and Talents
Administrative Assistants
Administrative Assistants need to have:
Knowledge of various software programs
Good communication skills
Good writing skills
Good problem-solving skills
The ability to work independently and meet deadlines
Design with Microsoft Word Unit 1
Introducing Desktop Publishing
Chapter Assessment
Why should you use fonts from different font families and why?
Chapter
What are three advantages of using a table format?
1
Fonts from different fonts families should be used in
desktop publishing to create good contrast and visual
interest.
Tables make it easier to format and sort information, to move formatted information on the page, and to create stable Web pages.
Design with Microsoft Word Unit 1
Introducing Desktop Publishing
Chapter Assessment
How are bulleted and numbered lists different?
Chapter 1
Bulleted lists present information in no particular order, whereas numbered lists present information in a specific order, such as steps or ranking.
What are dingbats?
Dingbats are graphics icons and symbols in the Wingdings
and Webdings fonts.
Design with Microsoft Word Unit 1
Introducing Desktop Publishing
Go to http://www.glencoe.com
Online Learning Center
Unit Activities
PowerPoint Presentations
Student Data Files
Key Term Flashcards
Reading Checks and Critical Thinking Activities
e-Review Self Checks
Worksheets
Enrichment Activities
Chapter 1
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