TREx ESC Coordinator Training April 2010. Agenda Version 3.6 Enhancements Required vs Recommended...

TRExESC Coordinator Training

April 2010

Agenda

• Version 3.6 Enhancements

• Required vs Recommended

• Frequently Asked Questions

• Questions?

TREx 3.6• Planned Release July 2010

• Required for 2010-2011 School Year

• Fully backwardly compatible with v 3.5. (3.5 XML files will load under 3.6)

TREx v 3.6

• New data elements & new codes will require the vendor to update the XML extract program.

• The City of the requesting campus added to the Inbound Request Screen.

• New Broadcast Message appears on login

• Transaction Report – faster performance

TREx 3.6

TREx v 3.6

• Warning messages on upload have been dropped for fields that do not apply to all students .

• New federal ethnicity and race codes are required in 2010-2011 for students enrolled since 2009-2010.

TREx v 3.6 New Data Elements

• Old Ethnicity codes will still be reported for students who graduated or withdrew prior to 2009-2010.

• The old ethnicity value is described as “Ethnicity Code” , XML name “Race” on page 2.30 of the TREx Data Standards.

TREx v 3.6 New Data Elements

TREx v 3.6 – New Data Elements

New Ethnicity/Race codes are reported as

separate data elements, since students

may report multiple selections.

TREx v 3.6 – New Data Elements

• Hispanic/Latino • American Indian/Alaska Native• Asian• Black/African American• Native Hawaiian/Pacific Islander• White

TREx v 3.6 New Data Elements

Unschooled Asylee / Refugee

Indicates a student's initial enrollment in a school in the United States in grades 7 through 12 was as an unschooled asylee or refugee per TEC Section 39.027(a-1).

TREx v 3.6 New Code Tables

Unschooled Asylee/Refugee - T130

0 Not applicable to this student

1 Refugee 2 Asylee

TREx v 3.6 Codes Added • Assessment Name Table – 60 codes

added to identify the type of test taken for Student Records only

Transcripts and SPEEDE files will still only show Exit Level tests by Subject only

TREx v 3.6 Codes Added

• Pass/Fail Indicator code table (TC25)

Added 13 Non-High School Course

passed

14 Non-High School Course failed

TREx v 3.6 – Codes Added

Semester Sequence code table (TC18)

Added A Non-High School Year Long Course

TREx v 3.6 - Code Changes

Withdrawal Reason code (TC23) – Definitions updated

01 Graduated From A Campus In This District Or Charter

24 College, Pursue Associate’s or Bachelor’s Degree

TREx V 3.6 Code Changes

78 Expelled For Offense Under TEC §37.007, Cannot Return

Or No Immunization Record

TREx v 3.6 Code Changes

83 Not A Resident At Time Of Enrollment, Falsified Enrollment, No Proof Of

Identification, Or No Immunization Record

85 Graduated Outside Texas Before Entering A Texas Public School- Entered

A Texas Public School-Left Again

TREx v 3.6 Code Changes

• Course Category – 2 codes changed to align with the AAR Minimum Standards.

ECFE Economics /Free Enterprise (was EC and FE)

CTE Career Technical Education (was CT)

• The vendor extract must be able to populate all data elements in the schema.

• There are 12 mandatory data elements that are enforced by the XML Schema. The XML file will not load if these fields are not populated.

XML Data Elements Required vs Recommended

TREX Required vs Recommended• The schema cannot enforce all required

fields because :

Some elements are required for the transcript but not the student record.

Example: Graduation Date

TREx Required vs Recommended

Some data elements are required for certain student populations, but are not relevant for all students.

Example: Special Education or Disciplinary Action

These data elements are still required if applicable

TREx Required vs Recommended

Recommended data elements have been recommended by district focus groups or requested by colleges and universities

Should be included in the XML file if the data is available. Example: TAKS Scores

TREx Required vs Recommended

TREx Data Standards v 3.6 Appendix A has been updated with the following indicators for each data element.

Mandatory Common data element for all record types and all students. Required to load the TREx XML file.

TREx Required vs Recommended

Required by TECRequired by state law where applicable

for the record type or the individual student.

RecommendedShould be included in the XML file If the data is available

Frequently Asked QuestionsWe have added a new section to the Frequently Asked Questions webpage.