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The challenges of implementing EQUELLA: It’s not just about the technology
Emily BondSenior Business Analyst, Better Learning and Teaching team3 September 2013
3rd September 2013 2
Today History of EQUELLA at Monash University
Why EQUELLA?
Implementation approach
Challenges faced to-date
Initial lessons learnt
Challenges and opportunities
moving forward
Largest university in Australia
3rd September 2013 3
A bit about Monash University
62,998 students
7,720 academic staff
Australia
Malaysia
South Africa
China
India
Italy
3rd September 2013 4
EQUELLA at Monash University Faculty of Medicine, Nursing & Health Sciences (MNHS) and the
Library
MBBS Physiotherapy
Nutrition & Dietetics
Sharing
content
Sharing
content
Accreditation purposes
Repository
Library
3rd September 2013 5
EQUELLA at Monash University
Centralised management
and control of resources
1. Academic staff 2. Content administrators 3. Staff & students
3rd September 2013 6
Why EQUELLA…
? File management
Home for learning objects
Single source of truth
Integration with Moodle
3rd September 2013 7
Implementation approach
Proof of Concept
PilotEnterprise-
wide roll out
• 2 faculties
• 10 faculty staff members
• 9 faculties
• 30 faculty staff members
• All 10 faculties
• All staff
Feedback
and
lessons learnt
Feedback
and
lessons learnt
Dec 2012 - May 2013 July - Sept 2013 Jan 2014
3rd September 2013 8
Implementation approach (cont)
Contribution wizard design
Honest communication
Variety of training and support
3rd September 2013 9
Challenges encountered with implementation
High expectations
Culture
EQUELLA interface
Time and effort
Diverse user group
Alternative technologies
‘Chicken or the egg’
3rd September 2013 11
4. Key messages
The value of honest communication
Appropriate and targeted key messages
What we said initially…"EQUELLA is the alternative to Moodle for content management”
“Use EQUELLA as the canonical source of all electronic artefacts utilised in learning and teaching activities”
“Metadata useful for describing the content you have uploaded”
“Here is a list of all of the things you need to be wary of when using EQUELLA (ie. copyright protection, version control, etc.)”
Message moving forward…"EQUELLA as a complementary content management tool”
“Use EQUELLA to store and share bigger, more static files such as videos, images and software which are more likely to be useful across courses/ units”
“Enter metadata that you believe will be useful for your peers when they are searching for a particular resource”
“There are a number of things you need to be mindful of when using EQUELLA - here is a link to some help topics that explain these things (read them in your own time)”
“We understand that to be useful, EQUELLA needs to have sufficient content to search through and use. We expect that the usefulness of EQUELLA will increase over time - the more content that is added to EQUELLA, the more useful it will be”
2. Relevance and usefulness
4. Single EQUELLA institution
3rd September 2013 12
Challenges moving forward…
1. ‘Drag and drop’ in Moodle
3. Copyright and IP
Reduced duplication/ rework
Increased innovation
3rd September 2013 13
… And the opportunities
Break down of silos
Culture of sharing
3rd September 2013 14
What next?1. Complete EQUELLA pilot
2. Collect and analyse feedback
3. Update technology, training, communications and support
4. Enterprise-wide roll out
3rd September 2013 16
References• Binary Data, W. Rebel, accessed 31 July, 2013,
<http://upload.wikimedia.org/wikipedia/commons/5/58/BinaryData50.png>• Overflowing folder, Heidi Bakes, accessed 31 July, 2013
<http://1.bp.blogspot.com/_luKrUGNaGvA/S0Jb_yplFmI/AAAAAAAABYs/3etBPnNo7FU/s400/binder.JPG>
• Consolidated/Convair Aircraft Factory San Diego Equipment, San Diego Air and Space Museum Archive, accessed 6 August 2013, <http://www.flickr.com/photos/sdasmarchives/5018420677/sizes/o/in/photolist-8DsHCr-bDuoe7-do6Ecy-cGwSTs-dWkMGn-7DciyW-7GW3vA-bcmmHr-cu7K8f-brSvCA-bUzBPA-8wBSHJ-bTbTFF-bUzCjq-bUzA79-bUy2Zf-bTbTnV-bTbTwv-bEh9Lj-bTbTAX-bTbTiZ-91XpKM-cu7MNj-dWrkiU-8wyRZB-cuFQYq-cuFRsw-cE7acq-9s2rCL-cA7iYE-8DsG48-7JhNt6/>
• Training, San Diego Air and Space Museum Archive, accessed 6 August 2013, < http://www.flickr.com/photos/49487266@N07/8392226287/in/photolist-dMAmuF-dMFUJh-dMFSRo-dMAjF4-dMFSYo-dMFSQ9-dac4sS-bfPvKi-dk3mTN-dk3mTw-7Zof2f-axpY1Z-eZJhsU-eBKYHp-7Npqu9-dfTeWd-9oxnq2-9u345w-9tbrJz-dk3jSF-9rjp3Q-9y7XPb-9uNEhe-8cL2FN-9wqwU1-a85n32-fahcHX-cmexmy-8ZRDjh-8Dohqz-8DrowN-8e8t6F>
• World map more detail, Shokunin, accessed 7 August 2013, <http://openclipart.org/people/shokunin/shokunin_world_map_more_detail.svg>
• Milkshake anyone?, JohnnyMrNinja, accessed 7 August 2013, <http://commons.wikimedia.org/wiki/File:Children_sharing_a_milkshake.jpg?uselang=en-gb>
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