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Technically Cosponsored Conferences. John Vig VP, Publications, IEEE Sensors Council November 2013 Baltimore, MD, USA. IEEE Policy 10.1.2 Technical Co-Sponsorship. - PowerPoint PPT Presentation
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Technically Cosponsored Conferences
John Vig VP, Publications, IEEE Sensors Council
November 2013 Baltimore, MD, USA
IEEE Policy 10.1.2Technical Co-Sponsorship
“Technical Co-Sponsorship/Technical Cooperation indicates direct and substantial involvement by the IEEE organizational unit solely in the organization of the technical program. The IEEE organizational unit has no financial involvement in the conference.”
04/19/232
Total Number of IEEE ConferencesIEEE Society/Council/Geographic Unit/Other – Sponsored/Co-Sponsored
04/19/233 Conference Activity through 30September2013
Top 8 TCSing Societies
04/19/234
Society No. of TCS Conf’s
TCS Manuscrips
ComSoc 60 3,323 ~$500K
CAS 34 3,409
SMC-S 26 3,880
CS 39 2,721
EMB-S 16 3,804
EDS 24 2,905
CES 2 3,903
APS 10 3,082
Society Total 377 44,868
MGA & Other Total 356 50,969
Benefits of TCS
Extends IEEE influence and reachout
Good to have relationships with sister societies and conferences
Possibility of financial cosponsorship
IEL payout rarely mentioned; not widely known, but, it benefits some societies at the expense of other societies
04/19/235
Downsides of TCS ConferencesTCS conference support is a significant expense
Papers result in IEL distribution to IEEE cosponsors (due to downloads & content) but negligible new revenues to IEEE
Distribution is a redistribution of IEL $$$; one society’s gain is another’s loss. (IEL pot determined by sales, not by the number of papers added to Xplore. Price increases are determined by library budgets, inflation & the competition; number of papers added is a 2nd order effect.)
Total IEEE conference attendance ~400K/y; has not grown in spite of growth in number of conferences.
Many TCS conferences compete with; provide alternatives to, FCS conferences; result in loss of IEEE conf attendees; loss of reg. fees.
Quality issues; reg. fees go to outside partners04/19/236
2007 vs. 2013 Conference Attendance
2013: “Estimating ~400,000 attendees― 236K financially sponsored conferences― 159K technically sponsored conferences”
2007:
Example: ComSoc TCS ConsequencesMore and more conferences but no increase in attendance
60 TCS conferences produce ~3,300 papers
IEL payout ~495K @$150 ave. per paper
Proposed fees = (60 x 1,000) + (3300 x 15) = 109.5K
If ComSoc decided to pay the fees, it would still gain 385K, or $6.4K per TCS conference (plus lower TAB Support $$$)
Authors want to publish in Xplore; publishing via TCS is good enough for many; TCS conf’s compete with FCS conf’s
If ComSoc were to discontinue TCSing a conference and, thereby, gain 10 to 15 additional registrants at its FCS conferences, it would come out ahead, financially
Big advantage of reg. fees gain over IEL payout is that reg. fees are a gain to both ComSoc and IEEE; IEL payout is a gain for ComSoc but a loss to the rest of S/C.
04/19/238
Conferences Benefit from “IEEE,” TCS/FCS
IEEE brand name; w/o “IEEE,” attendance would be lower
IEEE Xplore and the continuing availability of proceedings
Customer support: >100K calls, e-mails per yr
Volunteer indemnification, insurance and liability coverage
Handling of reporting requirements (e.g., tax filings, compliance, recording of revenues and expenses…)
Resolution of legal issues, gov’t regulations, ITAR and OFAC
Problem resolution (visa issues, inter-country tax issues, attrition resolution, contract issues, physical security issues, emergency response issues, etc)
Contract review and suggestions for protection
Availability of banking services; timely processing of loans
Website (conference listing in Database, alerts, pubs listings…)
04/19/239
Conferences Committee Proposal
Change way TCS conference expenses are funded
Currently, those who have no TCS conference pay the same % as the society with 60 TCS conferences
Proposal: $1K per TCS conference + $15/paper
Societies are free to pay the fees; fees need not affect outside partners; “it’s an internal IEEE matter”
TCS Fees << TCS IEL payouts
Some societies already charge a fee; $300- to 1K
04/19/2310
If Proposal Passes
Fairer allocation of costs; those with more TCS conferences will pay more towards the costs of TCS conference support
TAB Support amount will be reduced for all S/C (SC’s 2013 TAB Support = 104K)
Sensors Council gains
04/19/2311
Questions? Comments?
12
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